UK

Contract award notice

Information

Published

External Reference: 2024-594917

FTS Reference: 2024-000811

Contract award notice

Contract award notice

Results of the procurement procedure

Section I: Contracting authority

I.1)

Name and addresses

Office of the Surrey Police and Crime Commissioner
N/A
PO Box 412, Guildford, Surrey
Guildford
GU3 1YJ
UK
Contact person: Paige Ward
E-mail: Paige.Ward@sussex.police.uk
NUTS code:  UKJ2 -  Surrey, East and West Sussex
Internet address(es):
Main address: https://www.surrey-pcc.gov.uk/

Office of the Sussex Police and Crime Commissioner
N/A
Lewes
UK
E-mail: Paige.Ward@sussex.police.uk
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
Main address: https://www.sussex-pcc.gov.uk/

I.2)

Joint procurement

The contract involves joint procurement
In the case of joint procurement involving different countries, state applicable national procurement law:  
This is a joint contract under the PCC for Surrey and the PCC for Sussex.
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Joint Legal Services
Reference number:  JPS1405
II.1.2)

Main CPV code

79100000  -  Legal services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Police and Crime Commissioner for Surrey (“the PCC for Surrey”) has appointed a suitable Successful Tenderer for the Provision of Legal Services via the Light Touch Regime under the Public Contracts Regulations 2015. The PCC for Surrey is acting as lead force for a Contract Agreement for Surrey Police, Sussex Police, the Police and Crime Commissioner for Surrey and the Police and Crime Commissioner for Sussex (“the Participating Organisations” and “Participating Organisation” shall mean any one of them as applicable).
The Contract Term shall be for 5 years with the option to extend the Contract by 2 additional 12 month increments, making the maximum possible Contract Term 7 years. The option to extend the Contract shall be at the sole discretion of the PCC for Surrey.
The commencement date for this contract will be 01/04/24.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Lowest offer:  1.00  GBP / Highest offer:  28963993.71  GBP   taken into consideration  (excluding VAT)
II.2)

Description

II.2.2)

Additional CPV code(s)

79110000  -  Legal advisory and representation services
79111000  -  Legal advisory services
79112000  -  Legal representation services
79140000  -  Legal advisory and information services
II.2.3)

Place of performance

NUTS code:  UKJ2 -  Surrey, East and West Sussex
Main site or place of performance:  
Guildford
II.2.4)

Description of the procurement

The Police and Crime Commissioner for Surrey (“the PCC for Surrey”) has appointed a suitable Successful Tenderer for the Provision of Legal Services via the Light Touch Regime under the Public Contracts Regulations 2015. The PCC for Surrey is acting as lead force for a Contract Agreement for Surrey Police, Sussex Police, the Police and Crime Commissioner for Surrey and the Police and Crime Commissioner for Sussex (“the Participating Organisations” and “Participating Organisation” shall mean any one of them as applicable).
The Contract Term shall be for 5 years with the option to extend the Contract by 2 additional 12 month increments, making the maximum possible Contract Term 7 years. The option to extend the Contract shall be at the sole discretion of the PCC for Surrey.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Compliance with statement of requirement  /  Weighting:  55%
Quality criterion  -  Name:  Response to information in technical questionnaire  /  Weighting:  15%
Price  -  Weighting:  30%
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the FTS: 2023/S 000-027746

Section V: Award of contract

Contract No: 1

Title: Joint Legal Services

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

10/01/2024
V.2.2)

Information about tenders

Number of tenders received:  1
Number of tenders received from SMEs:  0
Number of tenders received from tenderers from EU Member States:  0
Number of tenders received from tenderers from non-EU Member States:  1
Number of tenders received by electronic means:  1
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

WEIGHTMANS LLP
OC326117
Liverpool
UK
NUTS code:  UK -  UNITED KINGDOM

The contractor is an SME : no
V.2.4)

Information on value of the contract/lot (excluding VAT)

Lowest offer:  1.00  GBP / Highest offer:  28963993.71  GBP   taken into consideration

Section VI: Complementary information

VI.3)

Additional information

This is a contract for the Police and Crime Commissioner for Surrey and the Police and Crime Commissioner for Sussex. The total value of the contract has been estimated using historic spend and rates provided by Weightmans LLP as part of their tender as well an additional contingency on top with expected increase in service use.
The value can be broken down as follows:
The Police and Crime Commissioner for Surrey: £14,594,522.78
The Police and Crime Commissioner for Sussex: £14,369,440.93
These values are for the maximum term of contract: 5 year initial period with an additional 2 x 12 month extensions.
VI.4)

Procedures for review

VI.4.1)

Review body

Police and Crime Commissioner for Surrey
Guildford
UK