UK

Contract notice

Information

Published

Expire date: 26/01/2024

External Reference: 2023-546464

FTS Reference: 2023-037514

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

Test Valley Borough Council
N/A
Beech Hurst, Weyhill Road,
Andover
SP10 3AJ
UK
Contact person: Dave Owers
Telephone: +44 01264368000
E-mail: dowers@testvalley.gov.uk
NUTS code:  UKJ3 -  Hampshire and Isle of Wight
Internet address(es):
Main address: www.testvalley.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/67140

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=76454&B=UK
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=76454&B=UK
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Elections System
Reference number:  L&D002
II.1.2)

Main CPV code

48000000  -  Software package and information systems
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

Test Valley Borough Council (TVBC) proposes to enter into contract for 5 Years (with the possibility of a 2-year extension, to a maximum of 7 years, subject to satisfactory performance and the agreement of both parties), for the provision of an Elections System as described in the tender documents.
Further details are available at https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=76454&B=UK
II.1.5)

Estimated total value

Value excluding VAT: 200000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

72000000  -  IT services: consulting, software development, Internet and support
II.2.3)

Place of performance

NUTS code:  UKJ3 -  Hampshire and Isle of Wight
II.2.4)

Description of the procurement

Test Valley Borough Council (TVBC) proposes to enter into contract for 5 Years (with the possibility of a 2-year extension, to a maximum of 7 years, subject to satisfactory performance and the agreement of both parties), for the provision of an Elections System as described in the tender documents.
Further details are available at https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=76454&B=UK
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 200000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
Option to extend by up to 24 months
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  As stated in the procurement documents
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

As stated in the procurement documents

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  19/01/2024
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 3  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  19/01/2024
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

High Court of England and Wales
London
UK

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
As set out in the Public Contract Regulations