Contract notice

Information

Published

Expire date: 16/01/2024

External Reference: 2023-556402

FTS Reference: 2023-035289

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

West Yorkshire Combined Authority
8876556
Wellington House, 40-50 Wellington Street
Leeds
LS1 2DE
UK
Contact person: Catherine Land
NUTS code:  UKE4 -  West Yorkshire
Internet address(es):
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=53752&B=UK
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Active Travel Behaviour Change Activity and Support
Reference number:  59879
II.1.2)

Main CPV code

98330000  -  Physical well-being services
II.1.3)

Type of contract

Services
II.1.4)

Short description

West Yorkshire Combined Authority have a requirement to procure the provision of services and goods related to engaging people in active travel activity and providing support for people to walk, cycle, wheel and scoot as part of everyday journeys. We are looking to procure the provision of cycling and walking engagement services and goods that will support the delivery of this programme across an initial period of 3 years. The projects included in the procurement include:
Lot 1 – Inclusive cycling
Lot 2 – Bikes and Accessories
Lot 3 – Walking engagement for businesses
Lot 4 – Walking engagement for schools
Lot 5 – Bike Friendly Schools
Lot 6 -Bike & Scooter Parking in Schools
Lot 7 - Early Years Active Travel
The overall budget for this programme is £2.637,000 across 4 years
II.1.5)

Estimated total value

Value excluding VAT: 2637000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:  
Any
II.2)

Description

II.2.1)

Title

Active Travel Behaviour Change Activity and Support
Lot No:  0
II.2.2)

Additional CPV code(s)

34400000  -  Motorcycles, bicycles and sidecars
34430000  -  Bicycles
34431000  -  Non-motorised bicycles
34432000  -  Parts and accessories for bicycles
34432100  -  Tyres for bicycles
80000000  -  Education and training services
85147000  -  Company health services
85322000  -  Community action programme
85323000  -  Community health services
98334000  -  Wellness services
98336000  -  Training, workout or aerobic services
II.2.3)

Place of performance

NUTS code:  UKE4 -  West Yorkshire
II.2.4)

Description of the procurement

Please ignore- this is an error in the form- there are only 7 Lots
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Please ignore- error in the form- 7 Lots only
II.2)

Description

II.2.1)

Title

Lot 1- Inclusive Cycling
Lot No:  1
II.2.2)

Additional CPV code(s)

34430000  -  Bicycles
80000000  -  Education and training services
85147000  -  Company health services
85322000  -  Community action programme
85323000  -  Community health services
98334000  -  Wellness services
98336000  -  Training, workout or aerobic services
II.2.3)

Place of performance

NUTS code:  UKE4 -  West Yorkshire
II.2.4)

Description of the procurement

We are looking to commission an organisation to co-ordinate inclusive cycling provision across West Yorkshire, which covers the local authority areas of Bradford, Calderdale, Kirklees, Leeds and Wakefield, leading to a consistent and comprehensive regional inclusive cycling offer, that anyone can access regardless of ability, fitness, age, and physical or mental impairment.
This will be a 4 year long project, which will initially be awarded for a year, with 3 optional 12 month extensions
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 300000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:  
Initial 12 month contract with 3 optional 12 month extensions
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Lot 2- Bikes and Accessories
Lot No:  2
II.2.2)

Additional CPV code(s)

34400000  -  Motorcycles, bicycles and sidecars
34430000  -  Bicycles
34431000  -  Non-motorised bicycles
34432000  -  Parts and accessories for bicycles
34432100  -  Tyres for bicycles
II.2.3)

Place of performance

NUTS code:  UKE4 -  West Yorkshire
II.2.4)

Description of the procurement

We are looking for an organisation to supply, build and deliver bicycles and accessory packs to selected participants of our West Yorkshire Adult Cycle Training programme and our Cycle for Health programme.
The initial requirement is for a supplier to deliver a minimum of 100 bikes and accessory packs in Year 1. We also require indicative costs for supply, build and delivery of bikes and accessory packs (180 per year) for a further 3 years if the contract is extended
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 247000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:  
Initial 12 month contract, with 3 optional 12 month extensions
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Lot 3- Walking Support for Businesses
Lot No:  3
II.2.2)

Additional CPV code(s)

80000000  -  Education and training services
85147000  -  Company health services
85322000  -  Community action programme
85323000  -  Community health services
98334000  -  Wellness services
98336000  -  Training, workout or aerobic services
II.2.3)

Place of performance

NUTS code:  UKE4 -  West Yorkshire
II.2.4)

Description of the procurement

We are looking to commission an external organisation to engage with target employers across West Yorkshire to enable more journeys to be made on foot, either as part of a regular commute, or trips made during the working day.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 320000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:  
Initial 12 month contract, with 3 optional 12 month extensions
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Lot 4- Walking Support for Schools
Lot No:  4
II.2.2)

Additional CPV code(s)

80000000  -  Education and training services
85147000  -  Company health services
85322000  -  Community action programme
85323000  -  Community health services
98334000  -  Wellness services
98336000  -  Training, workout or aerobic services
II.2.3)

Place of performance

NUTS code:  UKE4 -  West Yorkshire
II.2.4)

Description of the procurement

We are looking to work with a delivery organisation who can support us to engage with target schools across West Yorkshire to enable more journeys to be made on foot.
The successful delivery organisation must be able to demonstrate a thorough understanding of the requirements and give confidence in their capability in working and engaging with young people, children or adults in an activity based setting to drive behaviour change.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 360000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:  
Initial 12 month contract, with 3 optional 12 month extensions
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Lot 5- Bike Friendly Schools
Lot No:  5
II.2.2)

Additional CPV code(s)

34400000  -  Motorcycles, bicycles and sidecars
34430000  -  Bicycles
34431000  -  Non-motorised bicycles
34432000  -  Parts and accessories for bicycles
80000000  -  Education and training services
85147000  -  Company health services
85322000  -  Community action programme
85323000  -  Community health services
98334000  -  Wellness services
98336000  -  Training, workout or aerobic services
II.2.3)

Place of performance

NUTS code:  UKE4 -  West Yorkshire
II.2.4)

Description of the procurement

We are looking to work with an external organisation who can build on existing, and develop new, relationships with target schools across West Yorkshire and Local Authority contacts to coordinate and deliver cycling activity to pupils early in their educational setting. This project will work in parallel with the national Bikeability training programme, functioning as a feeder into schools that are delivering the Bikeability training across West Yorkshire.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 290000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:  
Initial 12 month contract, with 3 optional 12 month extensions
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Lot 6- Bike & Scooter Parking in schools
Lot No:  6
II.2.2)

Additional CPV code(s)

34400000  -  Motorcycles, bicycles and sidecars
34430000  -  Bicycles
34431000  -  Non-motorised bicycles
34432000  -  Parts and accessories for bicycles
34432100  -  Tyres for bicycles
80000000  -  Education and training services
85147000  -  Company health services
85322000  -  Community action programme
85323000  -  Community health services
98334000  -  Wellness services
98336000  -  Training, workout or aerobic services
II.2.3)

Place of performance

NUTS code:  UKE4 -  West Yorkshire
II.2.4)

Description of the procurement

We are looking to appoint a cycle and scooter storage provider to supply schools with secure cycle and scooter storage facilities. We may also require installations at other sites, such as (but not limited to) community centres, leisure centres, higher and further education sites etc. Whilst the primary focus is on pupil and student facilities, we may also require facilities that can accommodate staff bikes.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 795000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:  
Initial 12 month contract with 3 optional 12 month extensions
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Lot 7- Early Years Active Travel
Lot No:  7
II.2.2)

Additional CPV code(s)

34430000  -  Bicycles
80000000  -  Education and training services
85147000  -  Company health services
85322000  -  Community action programme
85323000  -  Community health services
98334000  -  Wellness services
98336000  -  Training, workout or aerobic services
II.2.3)

Place of performance

NUTS code:  UKE4 -  West Yorkshire
II.2.4)

Description of the procurement

The objective of the project is to deliver targeted engagement in an early years setting to enable people using this service (children of a pre-school age and accompanying parent or carer, as well as staff providing care) to make more journeys actively, with a particular focus on travel by foot. The ability to support more journeys by other modes, particularly scooting, would be advantageous.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 360000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:  
Initial 12 month contract with 3 optional 12 month extensions
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  See tender documents for details
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:  7
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the FTS: 2022/S 000-028253
IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  16/01/2024
Local time:  14:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 6  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  16/01/2024
Local time:  14:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
Estimated timing for further notices to be published:  
4 years
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

High Court of England and Wales
London
UK

VI.4.2)

Body responsible for mediation procedures

Public Regulator
London
UK

VI.4.4)

Service from which information about the review procedure may be obtained

Public Regulator
London
UK