UK

Prior information notice - Call for competition

Information

Published

Expire date: 26/01/2024

External Reference: 2023-567313

FTS Reference: 2023-034842

Prior information notice - Call for competition

Prior information notice

Services

This notice is a call for competition

Section I: Contracting authority

I.1)

Name and addresses

Sheffield City Council
(GB) 173 5488 38
Town Hall, Pinstone Street,
Sheffield
S1 2HH
UK
Contact person: Tim Dent
Telephone: +44 01142053646
E-mail: tim.dent@sheffield.gov.uk
NUTS code:  UKE32 -  Sheffield
Internet address(es):
Main address: https://www.sheffield.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104130

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=74246&B=UK
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=74246&B=UK
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Debt Recovery Services
Reference number:  80111
II.1.2)

Main CPV code

79940000  -  Collection agency services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Council has an ongoing requirement for the services of Debt Collection Agencies (DCA), High Court Enforcement Officers (HCEO), Enforcement Agents (EA), Tracing and Process Serving Facilities. This suite of services provides Debt collection, Enforcement services, High Court enforcement and Tracing services to ICAM (Income Collection and Management Team) who manage the collection of sundry debt (including housing benefits overpayments) and Parking Fines for the Council. The contract is also currently used by Income Management Team and Financial Inclusion within the Housing Service for collection of outstanding rent debt. The process serving element of the contract is used by the Council’s Legal department.
II.1.5)

Estimated total value

Value excluding VAT: 1113000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  all lots
II.2)

Description

II.2.1)

Title

Debt Recovery Services
Lot No:  1
II.2.2)

Additional CPV code(s)

75230000  -  Justice services
75240000  -  Public security, law and order services
79100000  -  Legal services
79700000  -  Investigation and security services
II.2.3)

Place of performance

NUTS code:  UKE32 -  Sheffield
II.2.4)

Description of the procurement

The Council has an ongoing requirement for the services of Debt Collection Agencies (DCA), High Court Enforcement Officers (HCEO), Enforcement Agents (EA), Tracing and Process Serving Facilities. This suite of services provides Debt collection, Enforcement services, High Court enforcement and Tracing services to ICAM (Income Collection and Management Team) who manage the collection of sundry debt (including housing benefits overpayments) and Parking Fines for the Council. The contract is also currently used by Income Management Team and Financial Inclusion within the Housing Service for collection of outstanding rent debt. The process serving element of the contract is used by the Council’s Legal department.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Quality  /  Weighting:  65
Price  -  Weighting:  35
II.2.6)

Estimated value

Value excluding VAT: 1113000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 16/03/2024  /  End: 15/03/2028
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Restricted procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of expressions of interest

Date:  26/01/2024
Local time:  16:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

Section VI: Complementary information

VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

Sheffield City Council
Sheffield Town Hall, Pinstone Street,
Sheffield
UK
Internet address: https://www.sheffield.gov.uk

VI.4.2)

Body responsible for mediation procedures

Sheffield City Council
Sheffield Town Hall, Pinstone Street,
Sheffield
UK
Internet address: https://www.sheffield.gov.uk

VI.4.4)

Service from which information about the review procedure may be obtained

Sheffield City Council
Sheffield Town Hall, Pinstone Street,
Sheffield
UK
Internet address: https://www.sheffield.gov.uk