UK

Contract notice

Information

Published

Expire date: 20/12/2023

External Reference: 2023-536210

FTS Reference: 2023-034523

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

Falmouth Exeter Plus
5103240
Penryn Campus
Penryn, Cornwall
TR10 9FE
UK
Contact person: Lorna Sullivan
E-mail: Lorna.sullivan@fxplus.ac.uk
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
Main address: https://fxplus.ac.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/105170

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=75327&B=FXPLUS
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=75327&B=FXPLUS
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Supply of Graduation and Ceremonial Gowns, Photography and Event Services
Reference number:  1980FXPLUS
II.1.2)

Main CPV code

79952000  -  Event services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Lot 1.
Graduation Gown hire or purchase, for example, gown hire, gown purchase, gown maintenance, Laundry service, repair, recycle (end of life for gown). Video recording, live streaming, relay, download and storage services and also include memorabilia and all aspect of CRM ticketing service.
Lot 2.
Graduation Photography and Media services including but not limited to:
All graduation photography prints and electronic media, photographic presentation options including but not limited to frames, video recording, streaming, digital media, replay, download and storage service and any and all associated memorabilia options.
Lot 3.
One Stop Shop inclusive of all of the above and including end-to-end graduation services events management. This lot also includes the provision of additional memorabilia and all aspects of CRM ticketing services for graduation services.
II.1.5)

Estimated total value

Value excluding VAT: 400000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  all lots
II.2)

Description

II.2.1)

Title

Supply of Graduation and Ceremonial Gowns, Photography and Event Services
Lot No:  1
II.2.2)

Additional CPV code(s)

18400000  -  Special clothing and accessories
18410000  -  Special clothing
79961300  -  Specialised photography services
80300000  -  Higher education services
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
Main site or place of performance:  
Penryn Campus
II.2.4)

Description of the procurement

Falmouth Exeter Plus (incorporating Falmouth University and the University of Exeter), requires the provision of annual graduation services to accommodate approximately two thousand five hundred eligible students. This figure includes 1500 BA students, and a further 700 MA students, and a small number of PhD students and Honorary Fellows each year.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 400000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:  
12 month renewal
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  20/12/2023
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  21/12/2023
IV.2.7)

Conditions for opening of tenders

Date:  20/12/2023
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

Falmouth Exeter Express
Falmouth Exeter Plus
PENRYN
TR10 9FE
UK
E-mail: procurement@fxplus.ac.uk
Internet address: www.fxplus.ac.uk

VI.4.2)

Body responsible for mediation procedures

Falmouth University
Falmouth Campus
Falmouth
TR11 4RH
UK
E-mail: procurement@fxplus.ac.uk

VI.4.4)

Service from which information about the review procedure may be obtained

Falmouth University
Falmouth University 25 Woodlane Finance Office
Falmouth
TR11 4RH
UK
E-mail: rob.holmes@falmouth.ac.uk