Contract notice

Section I: Contracting authority

I.1)

Name and addresses

Hull City Council

168524345

The Guildhall, Alfred Gelder Street

Hull

HU1 2AA

Contact person: Claire Willingham

Telephone: +44 1482616052

E-mail: c.willingham@hullcc.gov.uk

NUTS code: UKE11 - Kingston upon Hull, City of

Internet address(es):

Main address: https://www.hull.gov.uk/

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104102

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=69553&B=UK

Additional information can be obtained from

the abovementioned address:

Tenders or requests to participate must be submitted

electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=69553&B=UK

Tenders or requests to participate must be submitted

to the abovementioned address

I.4)

Type of the contracting authority

Regional or local authority

I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Supply of Events Equipment and Services

II.1.2)

Main CPV code

79952000 - Event services

II.1.3)

Type of contract

Services

II.1.4)

Short description

Hull City Council is inviting tenders from suppliers with relevant experience and ability with sufficient capacity to deliver equipment and service solutions for events within the City of Hull. The successful supplier(s) must be able to deliver requirements in line with the events calendar and additional events as requested. This contract will allow Hull City Council to host a wide range of events throughout the calendar year. The requirements will be split into the following lots, each lot will be awarded to a single provider. Lot 1- Barriers, Signage, and Concrete blocks Lot 2- Tables, Chairs and Marquees Lot 3- Single Unit Portable Toilets Lot 4- Lighting Sound and PA equipment Lot 5- First Aid Provision Lot 6- Accommodation Units. Please note: the Authority shall be advertising an additional lot in due course. Lot 7 – Barrier installation services. The value of the lot per annum is approximately £20,000 - £25,000.

II.1.5)

Estimated total value

Value excluding VAT: 900000.00 GBP

II.1.6)

Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)

Description

II.2.1)

Title

Lot 1 - Barriers, Signage, and Concrete blocks

Lot No: 1

II.2.2)

Additional CPV code(s)

32321200 - Audio-visual equipment

32342410 - Sound equipment

34928300 - Safety barriers

34928470 - Signage

39110000 - Seats, chairs and related products, and associated parts

44211100 - Modular and portable buildings

45233280 - Erection of road-barriers

85143000 - Ambulance services

II.2.3)

Place of performance

NUTS code: UKE11 - Kingston upon Hull, City of

II.2.4)

Description of the procurement

Hull City Council is inviting tenders from suppliers with relevant experience and ability with sufficient capacity and availability to provide barriers, signage and concrete blocks for events held throughout the city.
The aim of this contract is to support the Authority’s requirements to host a wide range of events.
The successful supplier, as well as supplying equipment required as needed by the Authority, shall be required to supply equipment for key events that recur each year and any new events that may be added throughout the term of the contract.
The anticipated start date is 2 January 2024.

II.2.5)

Award criteria

Criteria below

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

II.2.6)

Estimated value

Value excluding VAT: 110000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: yes

Description of options:

Option to extend up to 12 months at the discretion of the Authority

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Lot 2 - Tables, Chairs and Marquees

Lot No: 2

II.2.2)

Additional CPV code(s)

32321200 - Audio-visual equipment

32342410 - Sound equipment

34928300 - Safety barriers

34928470 - Signage

39110000 - Seats, chairs and related products, and associated parts

44211100 - Modular and portable buildings

45233280 - Erection of road-barriers

85143000 - Ambulance services

II.2.3)

Place of performance

NUTS code: UKE11 - Kingston upon Hull, City of

II.2.4)

Description of the procurement

Hull City Council is inviting tenders from Suppliers with relevant experience and ability to demonstrate sufficient capacity and availability to provide tables, chairs and marquees for events held throughout the city.
The aim of this contract is to support the Authority’s requirements to host a wide range of events.
The successful Supplier, as well as supplying equipment required as needed by the Authority, shall be required to supply equipment for key events that recur each year and any new events that may be added throughout the term of the contract. Current key events are listed below, these are subject to change.
The anticipated start date is 2 January 2024.

II.2.5)

Award criteria

Criteria below

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

II.2.6)

Estimated value

Value excluding VAT: 90000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: yes

Description of options:

Option to extend up to 12 months at the discretion of the Authority.

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Lot 3 - Single Unit Portable Toilets

Lot No: 3

II.2.2)

Additional CPV code(s)

32321200 - Audio-visual equipment

32342410 - Sound equipment

34928300 - Safety barriers

34928470 - Signage

39110000 - Seats, chairs and related products, and associated parts

44211100 - Modular and portable buildings

45233280 - Erection of road-barriers

85143000 - Ambulance services

II.2.3)

Place of performance

NUTS code: UKE11 - Kingston upon Hull, City of

II.2.4)

Description of the procurement

Hull City Council is inviting tenders from Suppliers with relevant experience and ability to demonstrate sufficient capacity and availability to provide toilets for events held throughout the city.
The aim of this contract is to support the Authority’s requirements to host a wide range of events.
The successful Supplier, as well as supplying equipment required as needed by the Authority, shall be required to supply equipment for key events that recur each year and any new events that may be added throughout the term of the contract.
The anticipated start date is the 2 January 2024.

II.2.5)

Award criteria

Criteria below

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

II.2.6)

Estimated value

Value excluding VAT: 60000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: yes

Description of options:

Option to extend up to 12 months at the discretion of the Authority

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Lot 4 - Lighting, Sound and PA equipment

Lot No: 4

II.2.2)

Additional CPV code(s)

32321200 - Audio-visual equipment

32342410 - Sound equipment

34928300 - Safety barriers

34928470 - Signage

39110000 - Seats, chairs and related products, and associated parts

44211100 - Modular and portable buildings

45233280 - Erection of road-barriers

85143000 - Ambulance services

II.2.3)

Place of performance

NUTS code: UKE11 - Kingston upon Hull, City of

II.2.4)

Description of the procurement

Hull City Council is inviting tenders from Suppliers with relevant experience and ability to demonstrate sufficient capacity and availability to deliver lighting, sound and PA solutions for events held throughout the city.
The aim of this contract is to support the Authority’s requirements and other partnering organisations such as Hull Culture and Leisure (HCAL) to host a wide range of events.
The successful Supplier, as well as supplying equipment required as needed by the Authority, shall be required to supply equipment for key events that recur each year and any new events that may be added throughout the term of the contract.
The anticipated start date is 2 January 2024.

II.2.5)

Award criteria

Criteria below

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

II.2.6)

Estimated value

Value excluding VAT: 330000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: yes

Description of options:

Option to extend up to 12 months at the discretion of the Authority

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Lot 5 - First Aid Provision

Lot No: 5

II.2.2)

Additional CPV code(s)

32321200 - Audio-visual equipment

32342410 - Sound equipment

34928300 - Safety barriers

34928470 - Signage

39110000 - Seats, chairs and related products, and associated parts

44211100 - Modular and portable buildings

45233280 - Erection of road-barriers

85143000 - Ambulance services

II.2.3)

Place of performance

NUTS code: UKE11 - Kingston upon Hull, City of

II.2.4)

Description of the procurement

Hull City Council is inviting tenders from Suppliers with relevant experience and ability to demonstrate sufficient capacity and availability to provide First Aid provision for events under the proposed contract.
The aim of this contract is to support the Authority’s requirements to host a wide range of events.
The successful Supplier, as well as supplying services required as needed by the Authority, shall be required to supply services for key events that recur each year and any new events that may be added throughout the term of the contract.
The anticipated start date is 2 January 2024.

II.2.5)

Award criteria

Criteria below

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

II.2.6)

Estimated value

Value excluding VAT: 150000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: yes

Description of options:

Option to extend up to 12 months at the discretion of the Authority

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Lot 6 - Accommodation Units

Lot No: 6

II.2.2)

Additional CPV code(s)

32321200 - Audio-visual equipment

32342410 - Sound equipment

34928300 - Safety barriers

34928470 - Signage

39110000 - Seats, chairs and related products, and associated parts

44211100 - Modular and portable buildings

45233280 - Erection of road-barriers

85143000 - Ambulance services

II.2.3)

Place of performance

NUTS code: UKE11 - Kingston upon Hull, City of

II.2.4)

Description of the procurement

Hull City Council is inviting tenders from Suppliers with relevant experience and ability to demonstrate sufficient capacity and availability to provide accommodation units for events held throughout the city.
The aim of this contract is to support the Authority’s requirements to host a wide range of events.
The successful Supplier, as well as supplying equipment required as needed by the Authority, shall be required to supply equipment for key events that recur each year and any new events that may be added throughout the term of the contract.
The anticipated contract start date is 2 January 2024.

II.2.5)

Award criteria

Criteria below

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

II.2.6)

Estimated value

Value excluding VAT: 120000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: yes

Description of options:

Option to extend up to 12 months at the discretion of the Authority.

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes

IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date: 27/10/2023

Local time: 12:00

IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

IV.2.7)

Conditions for opening of tenders

Date: 27/10/2023

Local time: 12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: no

VI.4)

Procedures for review

VI.4.1)

Review body

Town Clerk

Hull