UK

Contract notice

Information

Published

Expire date: 20/10/2023

External Reference: 2023-542404

FTS Reference: 2023-027918

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

Southern Universities Purchasing Consortium (SUPC)
111357
Reading Enterprise Centre, The University of Reading, Whiteknights Road, Earley Gate
Reading
RG6 6BU
UK
Contact person: Clare Whitfield
Telephone: +44 1183784304
E-mail: supc@reading.ac.uk
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
Main address: https://www.supc.ac.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86623

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=72990&B=SUPC
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=72990&B=SUPC
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Travel Management Services 2023
Reference number:  PFB4053 SU
II.1.2)

Main CPV code

63516000  -  Travel management services
II.1.3)

Type of contract

Services
II.1.4)

Short description

This tender is to establish a multi-supplier framework for online and offline travel services to include business travel, conferencing services, student group travel, and other associated services for organisations accessing the agreement.
II.1.5)

Estimated total value

Value excluding VAT: 800000000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  one lot only
II.2)

Description

II.2.1)

Title

Lot 1 Business Travel
Lot No:  1
II.2.2)

Additional CPV code(s)

63516000  -  Travel management services
63000000  -  Supporting and auxiliary transport services; travel agencies services
63512000  -  Sale of travel tickets and package tours services
55100000  -  Hotel services
63510000  -  Travel agency and similar services
63515000  -  Travel services
79997000  -  Business travel services
55120000  -  Hotel meeting and conference services
63500000  -  Travel agency, tour operator and tourist assistance services
55110000  -  Hotel accommodation services
55130000  -  Other hotel services
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
II.2.4)

Description of the procurement

Business Travel Management Services providing Members with access to a fully managed service for all UK and International travel and associated services. The Member will be able to research and book using an online tool and/or via offline booking channels using a traditional call centre/agent type operation (on the lowest cost non-premium line telephone number). This lot will cover UK and international air, rail, and hotel services; ferry services; Eurostar; international vehicle hire; visa services and relevant professional advice to all clients.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 347000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
SUPC will award this framework on the basis of 3 + 1 years.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Various projects funded by EU in various institutions in the UK.
II.2.14)

Additional information

It is anticipated that some of the future call-off contracts under this framework will be part or fully funded from external streams, include European Union (EU) funding (ERDF/ESIF) and potentially other research bodies.
All funding accessed under this framework will be considered compliant for the purposes of external funding by named participants.
II.2)

Description

II.2.1)

Title

Lot 2 - Student Travel
Lot No:  2
II.2.2)

Additional CPV code(s)

63516000  -  Travel management services
63000000  -  Supporting and auxiliary transport services; travel agencies services
63512000  -  Sale of travel tickets and package tours services
55100000  -  Hotel services
63510000  -  Travel agency and similar services
63515000  -  Travel services
79997000  -  Business travel services
55120000  -  Hotel meeting and conference services
63500000  -  Travel agency, tour operator and tourist assistance services
55110000  -  Hotel accommodation services
55200000  -  Camping sites and other non-hotel accommodation
55130000  -  Other hotel services
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
II.2.4)

Description of the procurement

Student Group Travel Services covering UK and international air, rail and hotel/hostel services; ferry services;
Eurostar; international vehicle hire; group travel services: and relevant professional advice to members for student group travel.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 58000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
SUPC will award this Framework Agreement on the basis of 3 + 1 years.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Various projects funded by EU in various institutions in the UK.
II.2.14)

Additional information

It is anticipated that some of the future call-off contracts under this framework will be part or fully funded from external streams, include European Union (EU) funding (ERDF/ESIF) and potentially other research bodies.
All funding accessed under this framework will be considered compliant for the purposes of external funding by named participants.
II.2)

Description

II.2.1)

Title

Lot 3 - Business and Student Travel Combined
Lot No:  3
II.2.2)

Additional CPV code(s)

63516000  -  Travel management services
63000000  -  Supporting and auxiliary transport services; travel agencies services
63512000  -  Sale of travel tickets and package tours services
55100000  -  Hotel services
63515000  -  Travel services
79997000  -  Business travel services
55120000  -  Hotel meeting and conference services
63500000  -  Travel agency, tour operator and tourist assistance services
55110000  -  Hotel accommodation services
55130000  -  Other hotel services
63510000  -  Travel agency and similar services
55200000  -  Camping sites and other non-hotel accommodation
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
II.2.4)

Description of the procurement

Lot 3 is combined travel solutions supporting Business Travel Management Services providing Members with access to a fully managed service for all UK and International travel and associated services, as well as, Student Group Travel Services covering UK and international air, rail and hotel/hostel services; ferry services;
Eurostar; international vehicle hire; group travel services: and relevant professional advice to members.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 395000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
SUPC will award this framework on the basis of 3 + 1 years.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Various projects funded by EU in various institutions in the UK.
II.2.14)

Additional information

It is anticipated that some of the future call-off contracts under this framework will be part or fully funded from external streams, include European Union (EU) funding (ERDF/ESIF) and potentially other research bodies.
All funding accessed under this framework will be considered compliant for the purposes of external funding by named participants.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  As per documentation.
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:  12
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the FTS: 2022/S 000-030313
IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  20/10/2023
Local time:  17:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.7)

Conditions for opening of tenders

Date:  20/10/2023
Local time:  17:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)

Additional information

The Framework Agreement is being tendered on behalf of members of the following purchasing organisations:
(the Participating Consortia):
— Southern Universities Purchasing Consortium (SUPC) http://www.supc.ac.uk/engage/our-members/ourmembers
— North East Universities Purchasing Consortium (NEUPC) http://www.neupc.ac.uk/our-members
— North West Universities Purchasing Consortium (NWUPC) http://www.nwupc.ac.uk/our-members
— London Universities Purchasing Consortium (LUPC) http://www.lupc.ac.uk/list-of-members.html
— Advanced Procurement for Universities and Colleges (APUC) http://www.apuc-scot.ac.uk/!/members
— Higher Education Purchasing Consortium Wales (HEPCW) http://www.hepcw.ac.uk/
(the members of such Participating Consortia, together with SUPC Members being Members). Some institutions are not public bodies within the meaning of the PCR2015. They may advertise their contracts in the OJEU on a voluntary basis and without prejudice to their freedom to depart from the rules set out in the PCR2015. Their aim is to apply best practice and secure the best value outcome for the institution.
VI.4)

Procedures for review

VI.4.1)

Review body

Southern Universities Purchasing Consortium
SUMS, Reading Enterprise Centre, University of Reading, Earley Gate, Whiteknights Road, Reading RG6 6BU
Reading
RG6 6BU
UK
E-mail: supc@reading.ac.uk
Internet address: www.supc.ac.uk