UK

Contract notice

Information

Published

Expire date: 05/10/2023

External Reference: 2023-590046

FTS Reference: 2023-026260

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

Sheffield City Council
(GB) 173 5488 38
Town Hall, Pinstone Street,
Sheffield
S1 2HH
UK
Contact person: Paula Martin
Telephone: +44 01142735624
E-mail: paula.martin@sheffield.gov.uk
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
Main address: https://www.sheffield.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104130

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=72523&B=UK
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=72523&B=UK
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Tender for the Operation of the City Hall, Sheffield
Reference number:  78421
II.1.2)

Main CPV code

79993100  -  Facilities management services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Council is seeking to procure an experienced and qualified operator to manage the Sheffield City Hall.
This is an exciting opportunity for an organisation to partner with the Council to manage one of its key cultural/ entertainment and convention venues in its city centre. The City Hall hosts over 500 events annually attracting c275,000 attendees across its three main event spaces. The City Hall plays an important role in hosting a diverse range of events to the residents and visitors of Sheffield.
The Council is seeking to secure a long-term operating partner:
- to run a successful venue for up to 25 years that optimises the deal for the Council;
- on a lease basis if possible, but the Council will consider alternative structures.
- improve the current financial performance of the venue;
- provide a diverse programme of events: and
- enhance the current programme of events and support and grow the Sheffield International Concert season.
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

39222000  -  Catering supplies
50000000  -  Repair and maintenance services
55120000  -  Hotel meeting and conference services
55410000  -  Bar management services
55520000  -  Catering services
70332000  -  Non-residential property services
79950000  -  Exhibition, fair and congress organisation services
79951000  -  Seminar organisation services
79952000  -  Event services
79952100  -  Cultural event organisation services
79953000  -  Festival organisation services
79956000  -  Fair and exhibition organisation services
79993000  -  Building and facilities management services
92000000  -  Recreational, cultural and sporting services
92300000  -  Entertainment services
92312000  -  Artistic services
92312100  -  Theatrical producers', singer groups', bands' and orchestras' entertainment services
92312110  -  Theatrical producer entertainment services
92312120  -  Singer group entertainment services
92312130  -  Band entertainment services
92312140  -  Orchestral entertainment services
92312240  -  Services provided by entertainers
92312250  -  Services provided by individual artists
92320000  -  Arts-facility operation services
92340000  -  Dance and performance entertainment services
92622000  -  Sports-event organisation services
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
Main site or place of performance:  
Sheffield, UK
II.2.4)

Description of the procurement

The Council is seeking to procure an experienced and qualified operator to manage the Sheffield City Hall. This is an exciting opportunity for an organisation to partner with the Council to manage one of its key cultural/ entertainment and convention venues in its city centre. The City Hall hosts over 500 events annually attracting c275,000 attendees across its three main event spaces. The City Hall plays an important role in hosting a diverse range of events to the residents and visitors of Sheffield. The Council is seeking to secure a long-term operating partner: - to run a successful venue for up to 25 years that optimises the deal for the Council; - on a lease basis if possible, but the Council will consider alternative structures; - improve the current financial performance of the venue; - provide a diverse programme of events that will appeal to a wide range of residents and visitors in Sheffield and the surrounding area; and - enhance the current programme of events and support and grow the Sheffield International Concert season.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Quality  /  Weighting:  35%
Quality criterion  -  Name:  Social Value  /  Weighting:  5%
Price  -  Weighting:  60%
II.2.6)

Estimated value

Value excluding VAT: 185000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 300
This contract is subject to renewal: no
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 4
Objective criteria for choosing the limited number of candidates:
Additional Technical SQ questions at Section 7- refer to the documents.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Competitive dialogue
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  05/10/2023
Local time:  17:00
IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 27/10/2023
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 12  (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

The Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
Internet address: https://theroyalcourtsofjustice.com

VI.4.2)

Body responsible for mediation procedures

Sheffield City Council
Sheffield Town Hall, Pinstone Street,
Sheffield
UK
Internet address: https://www.sheffield.gov.uk

VI.4.4)

Service from which information about the review procedure may be obtained

Sheffield City Council
Sheffield Town Hall, Pinstone Street,
Sheffield
UK
Internet address: https://www.sheffield.gov.uk