UK

Contract notice

Information

Published

Expire date: 27/09/2023

External Reference: 2023-536650

FTS Reference: 2023-024865

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

Winchester City Council
00609812
Winchester City Council
Colebrook Street, Winchester
SO23 9LJ
UK
Contact person: Julie Mahoney
Telephone: +44 1962814908
E-mail: procurement@winchester.gov.uk
NUTS code:  UKJ36 -  Central Hampshire
Internet address(es):
Main address: https://www.winchester.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86482

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=72125&B=WCC
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=72125&B=WCC
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

THE PROVISION OF THE PARK AND RIDE BUS SERVICE IN WINCHESTER
Reference number:  WCC/ENG/001
II.1.2)

Main CPV code

60112000  -  Public road transport services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Winchester City Council (“The Council”) invites suitable organisations to tender for the Park
and Ride (P&R) Service in Winchester. The current eight-year contract is due to expire April 2024.
The council has declared a Climate Emergency and addressing the climate crisis and reaching carbon neutrality is one of the city council’s overarching priorities. To support, the council are seeking a service using vehicles which operate on hydrotreated vegetable oil fuel (HVO) contributing significantly to reducing CO2 emissions in Winchester.
II.1.5)

Estimated total value

Value excluding VAT: 6300000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

34121100  -  Public-service buses
II.2.3)

Place of performance

NUTS code:  UKJ36 -  Central Hampshire
Main site or place of performance:  
Winchester
II.2.4)

Description of the procurement

The provision for a network of Park and Ride (P&R) sites surrounding Winchester was first adopted and developed by both Winchester City Council and Hampshire County Council in the early nineties.
The council has declared a Climate Emergency and addressing the climate crisis and reaching carbon neutrality is one of the city council’s overarching priorities. To support, the council are seeking a service using vehicles which operate on hydrotreated vegetable oil fuel (HVO) contributing significantly to reducing CO2 emissions in Winchester. It is anticipated that the use of HVO fuel is an interim step on its transition to a Zero Emission P&R operation.
A new contract is to commence April 2024
The service operates Mondays (0625 – 1930) to Saturdays (0700 – 1930), except Bank and Public Holidays. An enhanced timetable of operation is also required to cover the five-week pre-Christmas shopping period.
The service has been successful in accommodating large numbers of commuter vehicles, which would otherwise exacerbate peak hour congestion in the city and more recently facilitating the development of Winchester’s shopping and visitor experience to promote a vibrant economy.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 6300000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
The contract also includes an option to extend by a further 36 months (3 years). The decision to exercise the extension will be at the sole discretion of the council, dependent upon if the service has moved (subject to funding) to using zero emission buses and amongst other matters, Supplier performance during the Term of the Contract.
Such changes to the service will be subject to the Change Control Procedure as detailed within the Terms & Conditions of Contact and in accordance with, Regulation 72 of the Public Contract Regulations 2015.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  The requirements are stated in the Selection Questionnaire, Invite to Tender and in the procurement documents.
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

As set out in the procurement documents and Terms and Conditions of the Contract.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  27/09/2023
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 4  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  27/09/2023
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.3)

Additional information

The Tender Pack can be accessed via the portal:
https://uk.eu-supply.com/login.asp?B=UK
To register for this procurement opportunity and access the documents, paste the above
URL into your browser and follow the instructions 1 and 2:
1) Click on “New supplier registration”
2) Complete the Supplier Registration form
If you need any further assistance with registration or have any queries about using the portal, please contact EU Supply as follows:
E-mail: uksupport@eu-supply.com
Telephone: 0800 840 2050 during office hours ONLY (08.00 to 17.00).
VI.4)

Procedures for review

VI.4.1)

Review body

London High Court of England and Wales
London
UK
Telephone: +44 2079477156

VI.4.4)

Service from which information about the review procedure may be obtained

Service Lead - Legal Services Winchester City Council
City Offices, Colebrook Street
Winchester
SO23 9LJ
UK