UK

Contract notice

Information

Published

Expire date: 19/09/2023

External Reference: 2023-549700

FTS Reference: 2023-021792

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

Warwickshire Police
n/a
PO Box 4, Woodcote Drive, Leek Wootton
Warwickshire
CV35 7QB
UK
Contact person: Sally Brown
Telephone: +44 01926415000
E-mail: Sally.Brown@warwickshire.police.uk
NUTS code:  UKG13 -  Warwickshire
Internet address(es):
Main address: https://www.warwickshire.police.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86783

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=71235&B=BLUELIGHT
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=71235&B=BLUELIGHT
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Legal Services Framework
Reference number:  WP23-0018
II.1.2)

Main CPV code

79100000  -  Legal services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Warwickshire Police has a requirement to establish a framework agreement of suitably qualified providers of legal advisory services.
This shall operate as a framework agreement with multiple suppliers utilising both direct award and quote call off procedures where appropriate.
Provide legal advice, representation, legal drafting and support in respect of:
• Governance, Compliance & Collaboration Agreements
• Commercial Property & Estates
• Commercial Contracts Services & Procurement Law Services
• Employment & HR including Tribunals
The Supplier shall provide services on a call off basis 5 days a week, 52 weeks of the year.
This tender falls within the scope of the Light Touch Regime of the Public Contracts Regulations.
The contract shall be for an initial period of 3 years with an option to extend for up to a further 2 years.
II.1.5)

Estimated total value

Value excluding VAT: 938000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

79110000  -  Legal advisory and representation services
79111000  -  Legal advisory services
79112000  -  Legal representation services
79130000  -  Legal documentation and certification services
79140000  -  Legal advisory and information services
II.2.3)

Place of performance

NUTS code:  UKG13 -  Warwickshire
II.2.4)

Description of the procurement

Warwickshire Police has a requirement to establish a framework agreement of suitably qualified providers of legal advisory services.
This shall operate as a framework agreement with multiple suppliers utilising both direct award and quote call off procedures where appropriate. All suppliers shall be on an equal standing and for direct awards selected according to the nature of the legal advice required.
The intended scope of this procurement is a framework for use by Warwickshire Police, however as a contract option (to be confirmed by variation) the agreement may also be used by the Police & Crime Commissioner for Warwickshire.
Warwickshire Police has its own in-house Legal Services Team. The team handles a wide range of operational advice across the breadth of police activity, and litigation and advocacy in the Magistrates Court, Crown Court, County Court, High Court, Family Courts, and Inquests.
The in-house team manages all civil claims against the Force and all insurance matters, the team also deals with all police misconduct cases and some ad hoc HR matters where they overlap. Additionally, the in-house team advise on collaboration arrangements and wider multi-agency working arrangements including MoUs and data sharing.
We currently have separate arrangements for other areas of work required by the Force where we outsource work in the following areas:
• HR/employment law advice and all Employment Tribunal claims
• All Property and Estates work
• Commercial contracts and advice
• Some advice on wider governance arrangements
This tender falls within the scope of the Light Touch Regime of the Public Contracts Regulations.
The contract shall be for an initial period of 3 years with an option to extend for up to a further 2 years.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 938000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.1)

Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:  
The Supplier and its practising solicitors must comply with the requirement for certification, registration/recognition by the Solicitors Regulation Authority (SRA) or be an authorised non-SRA Provider (regulated by another approved regulator).
All practising solicitors must hold a current practising certificate issued by the SRA and comply with the rules of professional conduct set down by the SRA (including the Solicitors’ Code of Conduct 2011, as updated and published on the SRA website).
III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:  12
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  19/09/2023
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.7)

Conditions for opening of tenders

Date:  19/09/2023
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

Office of the Police & Crime Commissioner for Warwickshire
3 Northgate Street
Warwick
CV34 4SP
UK
E-mail: OPCC@warwickshire.police.uk