UK

Contract award notice

Information

Published

External Reference: 2023-573083

FTS Reference: 2023-020440

Contract award notice

Contract award notice

Results of the procurement procedure

Section I: Contracting authority

I.1)

Name and addresses

Southern Universities Purchasing Consortium (SUPC)
111357
Reading Enterprise Centre, The University of Reading, Whiteknights Road, Earley Gate
Reading
RG6 6BU
UK
Contact person: Gavin Phillips
Telephone: +44 1189357081
E-mail: supc@reading.ac.uk
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
Main address: https://www.supc.ac.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86623

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Serials, Periodicals, and Associated Services (Print and Digital)
Reference number:  LIB4054 SU
II.1.2)

Main CPV code

22200000  -  Newspapers, journals, periodicals and magazines
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

The current ‘Serials, Periodicals and Associated Services’ agreement is led by SUPC and supported by HEPCW, LUPC, NEUPC, and NWUPC along with the four specialist library consortia Academic Libraries North, MUAL, NEYAL, and WHELF. The agreement ran for an initial 2 year period and has had two 12 month extensions, totally four years. It expires on 30th April 2023 and is likely to be extended until 31st July 2023.
The agreement scope remains similar to the current agreement and will cover the supply of serials by subscriptions agents in print and/or electronic formats. This includes current, backissue, backsets and digital archives of periodicals; newspapers and annuals (annual conference proceedings, reports, yearbooks, etc); the journals, memoirs, proceedings, transactions and other similar publications of societies; numbered monographic series; standing orders; standards and databases. Also included are associated services relating to consolidation or usage analysis.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  250000000.00  GBP
II.2)

Description

II.2.2)

Additional CPV code(s)

22200000  -  Newspapers, journals, periodicals and magazines
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
Main site or place of performance:  
Various locations around the UK
II.2.4)

Description of the procurement

Lot 1 is intended for suppliers delivering comprehensive academic library subscription services from any publisher willing to contract via a subscriptions agent, including both print and digital resources with a subscriptions management portal and appropriate consolidation services
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Contract Management & Reporting  /  Weighting:  15
Quality criterion  -  Name:  Subscription Management  /  Weighting:  25
Quality criterion  -  Name:  Subscription Management System  /  Weighting:  15
Quality criterion  -  Name:  Payment, Invoicing & Credits  /  Weighting:  15
Quality criterion  -  Name:  Responsible Procurement  /  Weighting:  10
Price  -  Weighting:  20%
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Although the UK has left the EU, it is possible that some members may have EU funding. A contract notice will be placed with OJEU accordingly.
II.2.14)

Additional information

It is intended that Lot 1 will be awarded to a maximum of 4 Suppliers.
NB: A lack of bidders for Lot 2 mean that we are awarding this contract based on the requirements and characteristics of Lot 1 only.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the FTS: 2023/S 000-010782

Section V: Award of contract

Contract No: n/a

Title: Selection Questionnaire

A contract/lot is awarded: no
V.1)

Information on non-award

The contract/lot is not awarded
Other reasons (discontinuation of procedure)

Section V: Award of contract

Contract No: 1

Title: Lot 1 - Full subscription management service

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

17/07/2023
V.2.2)

Information about tenders

Number of tenders received:  3
Number of tenders received from SMEs:  0
Number of tenders received from tenderers from EU Member States:  1
Number of tenders received from tenderers from non-EU Member States:  2
Number of tenders received by electronic means:  3
The contract has been awarded to a group of economic operators :  yes
V.2.3)

Name and address of the contractor

EBSCO International Inc
607979689
6th Floor, Civic Centre, Silver Street
Enfield
EN1 3XA
UK
NUTS code:  UK -  UNITED KINGDOM
Internet address: www.ebsco.com

The contractor is an SME : no
Otto Harrassowitz GmbH & Co. KG
DE 113897518
Kreuzberger Ring 7 c-d
Wiesbaden
65205
DE
NUTS code:  DE -  DEUTSCHLAND
Internet address: www.harrassowitz.de

The contractor is an SME : no
Prenax Limited
GB756963282
Barrington House
Yeovil
BA20 2HL
UK
NUTS code:  UK -  UNITED KINGDOM
Internet address: https://www.prenax.com/en-gb

The contractor is an SME : no
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  250000000.00  GBP
Total value of the contract/lot:  250000000.00  GBP

Section V: Award of contract

Contract No: 2

Title: Lot 2 - Partial subscription management service

A contract/lot is awarded: no
V.1)

Information on non-award

The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected

Section VI: Complementary information

VI.3)

Additional information

This framework agreeement was initially tendered with 2 lots but a lack of bidders for Lot 2 mean that a non-lotted framework is awarded based on the requirements and characteristics (including GBP value) of Lot 1 only
VI.4)

Procedures for review

VI.4.1)

Review body

Southern Universities Management Services
Reading Enterprise Centre, University of Reading, Earley Gate, Whiteknights Road
Reading
RG6 6BU
UK
Telephone: +44 1183784304
E-mail: supc@reading.ac.uk
Internet address: www.supc.ac.uk