UK

Contract notice

Information

Published

Expire date: 31/07/2023

External Reference: 2023-543079

FTS Reference: 2023-018423

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

Sheffield City Council
(GB) 173 5488 38
Town Hall, Pinstone Street,
Sheffield
S1 2HH
UK
Contact person: Paula Martin
Telephone: +44 01142734567
E-mail: paula.martin@sheffield.gov.uk
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
Main address: https://www.sheffield.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104130

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=69938&B=UK
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=69938&B=UK
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Tender for the Operation of the Utilita Arena, Sheffield
Reference number:  75879
II.1.2)

Main CPV code

79993100  -  Facilities management services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Council is seeking to procure an experienced and qualified operator to manage the Utilita Arena in Sheffield. This is an exciting opportunity for an organisation to partner with the Council to manage a key venue in the UK entertainment landscape. Since the c13,600 capacity Arena opened in 1991 it has hosted over 2,700 events that have been watched by over 14.5 million customers averaging 122 event days & 650,000 customers every year. The Council is seeking to secure a long-term operating partner: to run a commercially successful venue for up to 15 - 25 years in order to maximise the commercial return to the Council; on a lease basis if possible, but the Council will consider alternative structures; and to provide a commercially successful programme that will enhance the profile of Sheffield as an events city, attracting the maximum number of events and attendees. The Council has provisionally secured c£5.7m of capital funding to invest into the Arena.
II.1.5)

Estimated total value

Value excluding VAT: 310000000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

39222000  -  Catering supplies
50000000  -  Repair and maintenance services
55120000  -  Hotel meeting and conference services
55410000  -  Bar management services
55520000  -  Catering services
70332000  -  Non-residential property services
70332200  -  Commercial property management services
79951000  -  Seminar organisation services
79952000  -  Event services
79952100  -  Cultural event organisation services
79953000  -  Festival organisation services
79956000  -  Fair and exhibition organisation services
79993000  -  Building and facilities management services
92000000  -  Recreational, cultural and sporting services
92300000  -  Entertainment services
92312000  -  Artistic services
92312100  -  Theatrical producers', singer groups', bands' and orchestras' entertainment services
92312110  -  Theatrical producer entertainment services
92312120  -  Singer group entertainment services
92312130  -  Band entertainment services
92312140  -  Orchestral entertainment services
92312240  -  Services provided by entertainers
92312250  -  Services provided by individual artists
92320000  -  Arts-facility operation services
92340000  -  Dance and performance entertainment services
92622000  -  Sports-event organisation services
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
Main site or place of performance:  
Sheffield, UK
II.2.4)

Description of the procurement

The Council is seeking to procure an experienced and qualified operator to manage the Utilita Arena in Sheffield.
The Council’s preferred deal structure is a long-term lease arrangement. This is an exciting opportunity for an organisation to partner with the Council to manage a key venue in the UK entertainment landscape, and the home of world class entertainment.
Since the c13,600 capacity Arena opened in 1991 it has hosted over 2,700 events that have been watched by over 14.5 million customers averaging 122 event days & 650,000 customers every year.
The Council is seeking to secure a long-term operating partner: to run a commercially successful venue for up to 15 - 25 years in order to maximise the commercial return to the Council; on a lease basis if possible, but the Council will consider alternative structures; and to provide a commercially successful programme that will enhance the profile of Sheffield as an events city, attracting the maximum number of events and attendees.
The Council has provisionally secured c£5.7m of capital funding to invest into the Arena. This provisionally funding has been earmarked to invest in the facilities to enhance the customer experience, operational profitability, and maximise the Council’s operating objectives.
Please note that the estimated contract value is based on the estimated venue turnover (excluding VAT) across the maximum contract term.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Quality  /  Weighting:  30
Quality criterion  -  Name:  Social Value  /  Weighting:  5
Price  -  Weighting:  65
II.2.6)

Estimated value

Value excluding VAT: 310000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2025  /  End: 31/03/2050
This contract is subject to renewal: yes
Description of renewals:  
Before expiry of this contract.
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 4
Objective criteria for choosing the limited number of candidates:
Detailed in the Selection Questionnaire.
II.2.10)

Information about variants

Variants will be accepted: yes
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Minimum standards and qualification details contained with Selection Questionnaire documentation.
III.1.2)

Economic and financial standing

List and brief description of selection criteria:  
Minimum standards and qualification details contained with Selection Questionnaire documentation.
III.1.3)

Technical and professional ability

List and brief description of selection criteria:  
Minimum standards and qualification details contained with Selection Questionnaire documentation.
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Competitive procedure with negotiation
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  31/07/2023
Local time:  17:00
IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 21/08/2023
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  14/12/2024

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

The Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
Internet address: https://www.find-court-tribunal.service.gov.uk/courts/royal-courts-of-justice

VI.4.2)

Body responsible for mediation procedures

Sheffield City Council
Sheffield Town Hall, Pinstone Street,
Sheffield
UK
Internet address: https://www.sheffield.gov.uk

VI.4.4)

Service from which information about the review procedure may be obtained

Sheffield City Council
Sheffield Town Hall, Pinstone Street,
Sheffield
UK
Internet address: https://www.sheffield.gov.uk