UK

Contract notice

Information

Published

Expire date: 11/08/2023

External Reference: 2023-563602

FTS Reference: 2023-018434

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

Sheffield City Council
(GB) 173 5488 38
Town Hall, Pinstone Street,
Sheffield
S1 2HH
UK
Contact person: Frazer Fairbank
Telephone: +44 1142052655
E-mail: frazer.fairbank@sheffield.gov.uk
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
Main address: https://www.sheffield.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104130

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=69953&B=UK
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=69953&B=UK
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Tender for the Provision of Sport and Leisure Services in Sheffield
Reference number:  75889
II.1.2)

Main CPV code

92000000  -  Recreational, cultural and sporting services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Council is seeking to procure an experienced and qualified operator to manage selected Leisure Centres, Golf Courses, The English Institute of Sport and Ice Sheffield venue within the City. This is an exciting opportunity for an organisation to partner with the Council to manage key sporting and Leisure facilities within the City. The Leisure facilities in scope are as follows: From January 2025(current Trust arrangement to dissolve December 2024). Ponds Forge International Sports Centre English Institute of Sport Ice Sheffield Hillsborough Leisure Centre Concord Sports Centre Springs Leisure Centre Heeley Pool and Gym Beauchief Golf Course Birley Wood Golf Course – with the option by the Authority to remove this course if required Tinsley Golf Course From April 2026 (these are currently under a separate third-party operator until March 26) Graves Health and Sports Centre Thorncliffe Health and Leisure Centre Wisewood Sports Centre
II.1.5)

Estimated total value

Value excluding VAT: 420000000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

39222000  -  Catering supplies
45112721  -  Landscaping work for golf courses
45212290  -  Repair and maintenance work in connection with sports facilities
45236111  -  Flatwork for golf course
50000000  -  Repair and maintenance services
55520000  -  Catering services
70332200  -  Commercial property management services
79993000  -  Building and facilities management services
79993100  -  Facilities management services
92610000  -  Sports facilities operation services
92622000  -  Sports-event organisation services
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
Main site or place of performance:  
Sheffield, UK
II.2.4)

Description of the procurement

The Council is seeking to procure an experienced and qualified operator to manage selected Leisure Centres, Golf Courses, The English Institute of Sport and Ice Sheffield venue within the City. This is an exciting opportunity for an organisation to partner with the Council to manage key sporting and Leisure facilities within the City. The Leisure facilities in scope are as follows: From January 2025(current Trust arrangement to dissolve December 2024). Ponds Forge International Sports Centre English Institute of Sport Ice Sheffield Hillsborough Leisure Centre Concord Sports Centre Springs Leisure Centre Heeley Pool and Gym Beauchief Golf Course Birley Wood Golf Course – with the option by the Authority to remove this course if required Tinsley Golf Course From April 2026 (these are currently under a separate third-party operator until March 26) Graves Health and Sports Centre Thorncliffe Health and Leisure Centre Wisewood Sports Centre The Operator will be expected to commit to the Partnership Approach and recognise the importance of working collaboratively with the Authority in delivering the Services.  The Council has provisionally secured c£100m of capital funding to invest into the Leisure Estate with proposals over the term to replace three major Leisure facilities in the City - Hillsborough, Concord and Springs – and make improvements to Ponds Forge. Please also note that the estimated contract value is based on the estimated facilities turnover across the maximum contract term.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Quality  /  Weighting:  45
Quality criterion  -  Name:  Social Value  /  Weighting:  10
Price  -  Weighting:  45
II.2.6)

Estimated value

Value excluding VAT: 420000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 183
This contract is subject to renewal: yes
Description of renewals:  
At the end of this contract term.
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 4
Objective criteria for choosing the limited number of candidates:
As detailed in the ISIT documentation.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
1. Fully priced Base Bid Investment Portfolio ISIT response based on the Services Specification and the Council’s planned investments. This should be based on the core requirements and will be used to evaluate ISIT submissions.
2. Fully priced Base Bid Existing Portfolio ISIT response based on the Services Specification but excluding the Council’s planned investments. This should otherwise be based on the core requirements and will be used to evaluate ISIT submissions.
3. Mandatory variant Investment Portfolio - Fully priced mandatory variant to the Investment Portfolio ISIT response based on a 15-year initial contract term (not evaluated but part of the negotiation stage).
4. Mandatory variant Existing Portfolio - Fully priced mandatory variant to the Existing Portfolio ISIT response based on a 15-year initial contract term (not evaluated but part of the negotiation stage).
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  As detailed in the ISIT documentation
III.1.2)

Economic and financial standing

List and brief description of selection criteria:  
As detailed in the Selection Questionnaire
III.1.3)

Technical and professional ability

List and brief description of selection criteria:  
As detailed in the SQ & ISIT documentation
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

As detailed in the ISIT documentation and specification

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Competitive procedure with negotiation
IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)

Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  11/08/2023
Local time:  17:00
IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 25/03/2024
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  16/05/2025

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

Royal Court of Justice
Strand
London
WC2A 2LL
UK
Internet address: https://www.find-court-tribunal.service.gov.uk/courts/royal-courts-of-justice

VI.4.2)

Body responsible for mediation procedures

Sheffield City Council
Sheffield Town Hall, Pinstone Street,
Sheffield
S1 2HH
UK
Internet address: https://www.sheffield.gov.uk

VI.4.4)

Service from which information about the review procedure may be obtained

Sheffield City Council
Sheffield Town Hall, Pinstone Street,
Sheffield
S1 2HH
UK
Internet address: https://www.sheffield.gov.uk