UK

Contract notice

Information

Published

Expire date: 03/07/2023

External Reference: 2023-502002

FTS Reference: 2023-015544

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

Leeds City Council
171459162
Civic Hall, 3rd Floor West,
Leeds
LS1 1UR
UK
Contact person: Laura Skirrow
Telephone: +44 01135351235
E-mail: laura.skirrow@leeds.gov.uk
NUTS code:  UKE42 -  Leeds
Internet address(es):
Main address: https://www.leeds.gov.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104105

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=63329&B=UK
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=63329&B=UK
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Supply of Fully Managed and Serviced Vending Machines
Reference number:  69344
II.1.2)

Main CPV code

42933000  -  Vending machines
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

Supply of Fully Managed and Serviced Vending Machines The contract will be let in three separate lots as follows. One tenderer for each lot will be awarded. • Lot 1 – Vending of Hot Drinks • Lot 2 – Vending of Soft Drinks (still and carbonated), sports drinks, water and sport nutrition drinks • Lot 3 – Vending of Snacks including sports nutrition snacks Tenderers may apply for one, multiple or all lots.
II.1.5)

Estimated total value

Value excluding VAT: 1020000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  all lots
II.2)

Description

II.2.1)

Title

Vending of Hot Drinks
Lot No:  1
II.2.2)

Additional CPV code(s)

42933000  -  Vending machines
II.2.3)

Place of performance

NUTS code:  UKE42 -  Leeds
II.2.4)

Description of the procurement

Supply of Fully Managed and Serviced Vending Machines • Lot 1 – Vending of Hot Drinks (£140,000 based on estimated total sales through the machines for the full contract duration including the potential extension)
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 140000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2023  /  End: 31/08/2026
This contract is subject to renewal: yes
Description of renewals:  
1 x 12 month extension may be taken up
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Interested parties can download the tender documentation directly from https://yortender.eu-supply.com/ by using the scheme ID: 69344
Requests for documentation should not be made by telephone or e-mail. The
documentation should be completed and returned by no later than the deadline specified in IV.2.2. Late submissions will not be accepted.
II.2)

Description

II.2.1)

Title

Vending of Soft Drinks (still and carbonated), sports drinks, water and sport nutrition drinks
Lot No:  2
II.2.2)

Additional CPV code(s)

42933000  -  Vending machines
II.2.3)

Place of performance

NUTS code:  UKE42 -  Leeds
II.2.4)

Description of the procurement

Supply of Fully Managed and Serviced Vending Machines • Lot2 - Vending of Soft Drinks (still and carbonated), sports drinks, water and sport nutrition drinks (£400,000 based on estimated total sales through the machines for the full contract duration including the potential extension)
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 400000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2023  /  End: 31/08/2026
This contract is subject to renewal: yes
Description of renewals:  
1 x 12 month extension may be taken up
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Interested parties can download the tender documentation directly from https://yortender.eu-supply.com/ by using the scheme ID: 69344
Requests for documentation should not be made by telephone or e-mail. The
documentation should be completed and returned by no later than the deadline specified in IV.2.2. Late submissions will not be accepted.
II.2)

Description

II.2.1)

Title

Vending of Snacks including sports nutrition snacks
Lot No:  3
II.2.2)

Additional CPV code(s)

42933000  -  Vending machines
II.2.3)

Place of performance

NUTS code:  UKE42 -  Leeds
II.2.4)

Description of the procurement

Supply of Fully Managed and Serviced Vending Machines • Lot 3 – Vending of Snacks including sports nutrition snacks (£480,000 based on estimated total sales through the machines for the full contract duration including the potential extension)
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 480000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2023  /  End: 31/08/2026
This contract is subject to renewal: yes
Description of renewals:  
1 x 12 month extension may be taken up
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Interested parties can download the tender documentation directly from https://yortender.eu-supply.com/ by using the scheme ID: 69344
Requests for documentation should not be made by telephone or e-mail. The
documentation should be completed and returned by no later than the deadline specified in IV.2.2. Late submissions will not be accepted.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  03/07/2023
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.7)

Conditions for opening of tenders

Date:  03/07/2023
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court of Justice
The Strand
London
WC2A 2LL
UK

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further information from the contracting authority before the contract is entered into.
Such additional information should be requested from the addressee found in I.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for such action had arisen).
Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the correct implementation of a10 day standstill period and publication of appropriate notices the court may only award damages once the contract has been entered into.