Contract notice

Section I: Contracting authority

I.1)

Name and addresses

West Midlands Fire and Rescue Authority

VAT No. 281 2856 47

99 Vauxhall Road, Nechells

Birmingham

B7 4HW

Contact person: Sophie Manns

Telephone: +44 1213806180

E-mail: sophie.manns@wmfs.net

NUTS code: UKG - WEST MIDLANDS (ENGLAND)

Internet address(es):

Main address: http://www.wmfs.net

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/34952

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=68894&B=BLUELIGHT

Additional information can be obtained from

the abovementioned address:

Tenders or requests to participate must be submitted

electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=68894&B=BLUELIGHT

Tenders or requests to participate must be submitted

to the abovementioned address

I.4)

Type of the contracting authority

Regional or local agency/office

I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

FRAMEWORK AGREEMENT FOR REACTIVE REPAIRS AT VARIOUS FIRE SERVICE LOCATIONS

Reference number: C5440

II.1.2)

Main CPV code

50000000 - Repair and maintenance services

II.1.3)

Type of contract

Services

II.1.4)

Short description

A Framework Agreement for the reactive repairs for all WMFS sites.
Reactive maintenance works are those that comprise of day to day emergency repairs together with short term items to rectify immediate problems e.g. repair to a toilet. The works could potentially be required across the West Midlands region, which is split into the following areas: Birmingham North and South, Black Country North and South and Coventry and Solihull.
Full details can be found in the Specification (Appendix 2)
The Framework will be divided into the following work packages “Lots”:
Lot 1 - Building Works
Lot 2 - Electrical Works
Lot 3 - Plumbing Works
Lot 4 – Roofing works
Tenderers are invited to bid for all or any of the available Lots. It is the preference of the Authority that all the above Lots will be awarded to three suppliers per Lot.

II.1.5)

Estimated total value

Value excluding VAT: 760000.00 GBP

II.1.6)

Information about lots

This contract is divided into lots: yes

Tenders may be submitted for maximum number of lots: 4

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Tenderers are invited to bid for all or any of the available Lots. It is the preference of the Authority that all the above Lots will be awarded to three suppliers per Lot.

II.2)

Description

II.2.1)

Title

Building Works

Lot No: 1

II.2.2)

Additional CPV code(s)

50700000 - Repair and maintenance services of building installations

II.2.3)

Place of performance

NUTS code: UKG - WEST MIDLANDS (ENGLAND)

NUTS code: UK - UNITED KINGDOM

II.2.4)

Description of the procurement

Reactive maintenance works are those that comprise of day to day emergency repairs together with short term items to rectify immediate problems, Lot 1 is specifically building related reactive works e.g. repair to a door.

II.2.5)

Award criteria

Criteria below

Quality criterion - Name: Quality / Weighting: 35%

Quality criterion - Name: Social Value / Weighting: 5%

Price - Weighting: 40%

II.2.6)

Estimated value

Value excluding VAT: 160000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

Details to be provided in 2027.

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Electrical Works

Lot No: 2

II.2.2)

Additional CPV code(s)

50711000 - Repair and maintenance services of electrical building installations

II.2.3)

Place of performance

NUTS code: UKG - WEST MIDLANDS (ENGLAND)

II.2.4)

Description of the procurement

Reactive maintenance works are those that comprise of day to day emergency repairs together with short term items to rectify immediate problems, Lot 2 is specifically electrical related reactive works e.g. repair a faulty light.

II.2.5)

Award criteria

Criteria below

Quality criterion - Name: Quality / Weighting: 35%

Quality criterion - Name: Social Value / Weighting: 5%

Price - Weighting: 60%

II.2.6)

Estimated value

Value excluding VAT: 310000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

Details to be provided in 2027.

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Plumbing Works

Lot No: 3

II.2.2)

Additional CPV code(s)

45330000 - Plumbing and sanitary works

II.2.3)

Place of performance

NUTS code: UKG - WEST MIDLANDS (ENGLAND)

II.2.4)

Description of the procurement

Reactive maintenance works are those that comprise of day to day emergency repairs together with short term items to rectify immediate problems, Lot 3 is specifically plumbing related reactive works e.g. blocked toilets.

II.2.5)

Award criteria

Criteria below

Quality criterion - Name: Quality / Weighting: 35%

Quality criterion - Name: Social Value / Weighting: 5%

Price - Weighting: 60%

II.2.6)

Estimated value

Value excluding VAT: 240000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

Details to be provided in 2027.

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Roofing Repairs

Lot No: 4

II.2.2)

Additional CPV code(s)

45261420 - Waterproofing work

II.2.3)

Place of performance

NUTS code: UKG - WEST MIDLANDS (ENGLAND)

II.2.4)

Description of the procurement

Reactive maintenance works are those that comprise of day to day emergency repairs together with short term items to rectify immediate problems, Lot 3 is specifically roofing related reactive works e.g. leaking roof.

II.2.5)

Award criteria

Criteria below

Quality criterion - Name: Quality / Weighting: 35%

Quality criterion - Name: Social Value / Weighting: 5%

Price - Weighting: 60%

II.2.6)

Estimated value

Value excluding VAT: 40000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

Details to be provided in 2027.

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents

III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Key Performance Indicators are available at appendix 8.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 12

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no

IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date: 26/06/2023

Local time: 12:00

IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 3 (from the date stated for receipt of tender)

IV.2.7)

Conditions for opening of tenders

Date: 26/06/2023

Local time: 12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

4 Years

VI.2)

Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.4)

Procedures for review

VI.4.1)

Review body

Royal Courts of Justice

London