UK

Social and other specific services – public contracts

Information

Published

Expire date: 01/10/2028

External Reference: 2023-527480

FTS Reference: 2023-015285

Social and other specific services – public contracts

Social and other specific services – public contracts

Contract notice

Services

Section I: Contracting authority

I.1)

Name and addresses

Rotherham Metropolitan Borough Council
GB173552264
Riverside House, Main Street
Rotherham
S60 1AE
UK
Contact person: Lorna Byne
Telephone: +44 1709334159
E-mail: lorna.byne@rotherham.gov.uk
NUTS code:  UKE3 -  South Yorkshire
Internet address(es):
Main address: https://www.rotherham.gov.uk/
Address of the buyer profile: https://yortender.eu-supply.com/ctm/Company/CompanyInformation/Index/104118

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=67652&B=UK
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=67652&B=UK
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Housing Related Support: Flexible Purchasing System
Reference number:  21-282
II.1.2)

Main CPV code

85000000  -  Health and social work services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Housing Related Support Services are non-statutory services that support people experiencing homelessness or at risk of becoming homeless to live independently in the community. It is designed to complement the Council’s offer to alleviate and prevent homelessness.
.
The Council’s aim is to implement a single pathway of support for adults who struggle to live independently and maintain a stable housing situation, where resource can be quickly accessed to meet needs, especially around complexity and where service capacity can be better utilised.
.
II.1.5)

Estimated total value

Value excluding VAT: 214460000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  all lots
II.2)

Description

II.2.1)

Title

Housing Related Support: Flexible Purchasing System
Lot No:  1
II.2.2)

Additional CPV code(s)

85300000  -  Social work and related services
85310000  -  Social work services
85311000  -  Social work services with accommodation
85312000  -  Social work services without accommodation
98000000  -  Other community, social and personal services
II.2.3)

Place of performance

NUTS code:  UKE3 -  South Yorkshire
Main site or place of performance:  
Within the Borough of Rotherham
II.2.4)

Description of the procurement

The Council is seeking applications from providers with the capability and capacity to deliver Housing Related Support services in Rotherham.
.
The FPS will be established on the basis of an initial 5-year period; the system may continue beyond this date subject to further Cabinet approval.
.
The FPS will comprise of a number of separate Lots. Each Lot will specify a Housing Related Support service as follows:-
.
Lot 1 – Floating Support (Non-Accommodation Based)
Lot 2 – Accommodation with Support
Lot X – Miscellaneous/Future Housing Related Support
.
The FPS will enable 'Call Off' contracts to be award on both a further competition and direct award basis as defined in the Application documentation.
.
There are no TUPE implications at the point of applying to join the FPS however TUPE may able to 'Call Off' activity via the FPS.
.
Values provided are indicative only and carry no guarantee of any volumes of activity or expenditure.
.
RMBC is acting as the lead authority to appoint providers for the provision of the services detailed in the application documentation. Applicants should also be aware that Barnsley Metropolitan Borough Council, City of Doncaster Council and Sheffield City Council are named as a Permitted Purchaser and may choose to access the Flexible Purchasing System and may create additional lots within the scope of Housing Related Support FPS, without creating any obligation on behalf of them to do so.
II.2.6)

Estimated value

Value excluding VAT: 214460000.00  GBP
II.2.7)

Duration of the contract or the framework agreement

Start: 02/10/2023  /  End: 01/10/2028
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

The estimated values provided are based on estimated budgets at the time of publication and carry no guarantee of any volume or expenditure to be generated via the FPS.
.
The FPS is advertised as an initial 5 year duration , however the rules of the FPS enable for it to continue as long as it remains fit for purpose for the Council subject to further Cabinet Approval.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.4)

Objective rules and criteria for participation

List and brief description of rules and criteria: As defined in the Application documentation.
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

As detailed in the Application documentation.
III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Form of procedure

Open procedure
IV.1.11)

Main features of the award procedure

As defined in the Application documentation.
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date:  01/10/2028
Local time:  23:59
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

Section VI: Complementary information

VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)

Additional information

Applicants can read the Cabinet Report referring to the establishment of the FPS by following the link https://moderngov.rotherham.gov.uk/documents/s137857/Housing%20Related%20Support%20Pathway%20Cabinet%20Report.pdf
VI.4)

Procedures for review

VI.4.1)

Review body

High Court
The Royal Courts of Justice, The Strand,
London
WC2A 2LL
UK

VI.4.2)

Body responsible for mediation procedures

High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into, the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the Contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.4)

Service from which information about the review procedure may be obtained

High Court
The Royal Courts of Justice, The Strand,
London
WC2A 2LL
UK