Contract award notice

Results of the procurement procedure

Section I: Contracting authority

I.1)

Name and addresses

District Homes C.I.C

97 Judd Street

London

WC1H 9JG

Contact person: Lisa Hodgman

Telephone: +44 707339800

E-mail: lisahodgman@echelonconsultancy.co.uk

NUTS code: UK - UNITED KINGDOM

Internet address(es):

Main address: https://www.echelonconsultancy.co.uk/

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/45191

I.2)

Joint procurement

The contract is awarded by a central purchasing body

I.4)

Type of the contracting authority

Body governed by public law

I.5)

Main activity

Housing and community amenities

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Total Business Solutions Framework

Reference number: ECH 1138

II.1.2)

Main CPV code

30190000 - Various office equipment and supplies

II.1.3)

Type of contract

Supplies

II.1.4)

Short description

District Homes CIC sought expressions of interest from suitably experienced and qualified suppliers to enter into a single-supplier, 4-year Framework Agreement for the provision of a full range of business supplies. The scope of the framework is to provide a Total Business Supplies Solutions for the Contracting Authority and any other Authorised User that signs a Call-Off Contract under the Framework Agreement.
The offering includes all goods and services required to meet office and business requirements from a “one-stop-shop”. The framework will operate across the UK. District Homes has appointed Pretium Frameworks Ltd to manage the framework on its behalf. The estimated value of the framework is up to £5million over the 4-year term.

II.1.6)

Information about lots

This contract is divided into lots: no

II.1.7)

Total value of the procurement

Value excluding VAT: 5464854.00 GBP

II.2)

Description

II.2.2)

Additional CPV code(s)

30192000 - Office supplies

30100000 - Office machinery, equipment and supplies except computers, printers and furniture

30130000 - Post-office equipment

64122000 - Internal office mail and messenger services

90919000 - Office, school and office equipment cleaning services

90919200 - Office cleaning services

30192400 - Reprographic supplies

30199730 - Business cards

30192700 - Stationery

30120000 - Photocopying and offset printing equipment

39830000 - Cleaning products

18100000 - Occupational clothing, special workwear and accessories

18143000 - Protective gear

22000000 - Printed matter and related products

39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

48000000 - Software package and information systems

64000000 - Postal and telecommunications services

15800000 - Miscellaneous food products

18140000 - Workwear accessories

18222000 - Corporate clothing

18830000 - Protective footwear

22100000 - Printed books, brochures and leaflets

22800000 - Paper or paperboard registers, account books, binders, forms and other articles of printed stationery

22900000 - Miscellaneous printed matter

24900000 - Fine and various chemical products

30123000 - Office and business machines

30125100 - Toner cartridges

30192113 - Ink cartridges

30197643 - Photocopier paper

30199000 - Paper stationery and other items

30199230 - Envelopes

30200000 - Computer equipment and supplies

30230000 - Computer-related equipment

30234000 - Storage media

30237200 - Computer accessories

31600000 - Electrical equipment and apparatus

32500000 - Telecommunications equipment and supplies

33760000 - Toilet paper, handkerchiefs, hand towels and serviettes

35100000 - Emergency and security equipment

35111300 - Fire extinguishers

35113000 - Safety equipment

35121000 - Security equipment

39130000 - Office furniture

39134000 - Computer furniture

39160000 - School furniture

39220000 - Kitchen equipment, household and domestic items and catering supplies

39260000 - Delivery trays and desk equipment

39290000 - Miscellaneous furnishing

39300000 - Miscellaneous equipment

39700000 - Domestic appliances

41000000 - Collected and purified water

42500000 - Cooling and ventilation equipment

50312600 - Maintenance and repair of information technology equipment

50312610 - Maintenance of information technology equipment

50312620 - Repair of information technology equipment

50313000 - Maintenance and repair of reprographic machinery

50313200 - Photocopier maintenance services

51600000 - Installation services of computers and office equipment

64200000 - Telecommunications services

71314000 - Energy and related services

71314200 - Energy-management services

72222300 - Information technology services

72512000 - Document management services

79520000 - Reprographic services

79521000 - Photocopying services

79800000 - Printing and related services

79900000 - Miscellaneous business and business-related services

79934000 - Furniture design services

98341130 - Janitorial services

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

Main site or place of performance:

UK Wide

II.2.4)

Description of the procurement

District Homes CIC seek expressions of interest from suitably experienced and qualified suppliers to enter into a single-supplier, 4-year Framework Agreement for the provision of a full range of business supplies. The scope of the framework is to provide a Total Business Supplies Solutions for the Contracting Authority and any other Authorised User that signs a Call-Off Contract under the Framework Agreement.
The offering includes all goods and services required to meet office and business requirements from a “one-stop-shop”. The framework will operate across the UK. District Homes has appointed Pretium Frameworks Ltd to manage the framework on its behalf. The estimated value of the framework is up to £5million over the 4-year term.

II.2.5)

Award criteria

Criteria below

Quality criterion - Name: Quality / Weighting: 60

Quality criterion - Name: Interviews / Weighting: 10

Cost criterion - Name: Cost / Weighting: 30

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

For absolute clarity, District homes were seeking to appoint ONE supplier who can supply all requirements of the framework.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes

IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the FTS: 2023/S 000-002842

Section V: Award of contract

Contract No: 1

Title: Total Business Solutions Framework

A contract/lot is awarded: yes

V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

03/05/2023

V.2.2)

Information about tenders

Number of tenders received: 1

Number of tenders received by electronic means: 1

The contract has been awarded to a group of economic operators : no

V.2.3)

Name and address of the contractor

OT Group Limited

GB 673 478 594

Dartmouth Road

Smethwick

B66 1BL

Telephone: +44 8444123587

E-mail: ellie.hendrey@officedepot.co.uk

NUTS code: UK - UNITED KINGDOM

The contractor is an SME : no

V.2.4)

Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: 5464854.00 GBP

Section VI: Complementary information

VI.3)

Additional information

The Contracting Authority reserved the right to cancel the procurement and not to proceed with the Framework at any stage of the procurement process.
The Contracting Authority also reserved the right not to award the Framework.
Neither the Contracting Authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing and interest or Tendering for this Framework.
Any selection of tenderers will be based solely on the criteria set out for the procurement. The framework is to operate across the UK and will be open to the following organisations (“Authorised Users”) to access:
(i) any Social Housing Provider in the United Kingdom from time to time (including Registered Providers, local authorities and Arm’s Length Management Organisations). A list of the current registered providers of social housing can be found here: https://www.gov.uk/government/publications/registered-providers-of-social-housing/list-of-registered-providers-14-april-2022-accessible-version
(ii) any national, regional or local health authority in the United Kingdom from time to time including (without limitation) any NHS Trust or body;
(iii) any educational establishment...
any other “contracting authority” in the United Kingdom as defined in the Public Contracts Regulations 2015;
(iv) any supply chain member of any of the organisations listed in paragraphs (i), (ii), or (iii) above; and
(v) any private sector organisation that is not otherwise covered by paragraph (iv) above,
and in each case who has entered into an Access Agreement with the Contracting Authority and Pretium to access the Framework.
Note that the estimated Framework value given in this Notice is an estimate only. The actual value may vary depending on how many organisations decide to access and call off contracts under the Framework.

VI.4)

Procedures for review

VI.4.1)

Review body

High Court of England and Wales

The Strand

London

WC2A 2LL

VI.4.2)

Body responsible for mediation procedures

Cabinet Office

70 Whitehall

London

SW1A 2AS

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority observed a 10-day stand still period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended).

VI.4.4)

Service from which information about the review procedure may be obtained

Cabinet Office

70 Whitehall

London

SW1A 2AS

Contract award notice

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