UK

Contract award notice

Information

Published

External Reference: 2023-559002

FTS Reference: 2023-014186

Contract award notice

Contract award notice

Results of the procurement procedure

Section I: Contracting authority

I.1)

Name and addresses

Echelon Consultancy Ltd
5345282
Echelon House, 219a Hatfield Road
St Albans
AL1 4TB
UK
Contact person: Maaz Ussen
Telephone: +44 1707339800
E-mail: maaz@echelonconsultancy.co.uk
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
Main address: https://www.bpha.org.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/45191

I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Housing and community amenities

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

bpha Estate Services Contract
Reference number:  Ech 1150
II.1.2)

Main CPV code

77314000  -  Grounds maintenance services
II.1.3)

Type of contract

Services
II.1.4)

Short description

bpha sought expressions of interest from suitably skilled and experienced suppliers for the delivery of estate services. The contract will be awarded to a single Service Provider under a 10-year TAC Terms Alliance Contract (with break clauses).
bpha followed a Restricted procurement procedure in accordance with the Public Contracts Regulations 2015. Under the first stage of the process, prospective bidders were required to complete a Selection Questionnaire and its associated appendices. Full details of all the requirements and how to participate were included in the procurement, SQ and Tender documents.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  13131059.71  GBP
II.2)

Description

II.2.2)

Additional CPV code(s)

37535200  -  Playground equipment
43325000  -  Park and playground equipment
43325100  -  Grounds-maintenance equipment
45112723  -  Landscaping work for playgrounds
45452000  -  Exterior cleaning work for buildings
50760000  -  Repair and maintenance of public conveniences
50870000  -  Repair and maintenance services of playground equipment
70000000  -  Real estate services
77211300  -  Tree-clearing services
77211400  -  Tree-cutting services
77211500  -  Tree-maintenance services
77310000  -  Planting and maintenance services of green areas
77312000  -  Weed-clearance services
77314100  -  Grassing services
77340000  -  Tree pruning and hedge trimming
90000000  -  Sewage, refuse, cleaning and environmental services
90470000  -  Sewer cleaning services
90610000  -  Street-cleaning and sweeping services
90640000  -  Gully cleaning and emptying services
90900000  -  Cleaning and sanitation services
90910000  -  Cleaning services
90911000  -  Accommodation, building and window cleaning services
90911100  -  Accommodation cleaning services
90911200  -  Building-cleaning services
90911300  -  Window-cleaning services
II.2.3)

Place of performance

NUTS code:  UKH2 -  Bedfordshire and Hertfordshire
NUTS code:  UK -  UNITED KINGDOM
Main site or place of performance:  
Bedfordshire
II.2.4)

Description of the procurement

bpha sought expressions of interest from suitably skilled and experienced suppliers for the delivery of estate services. The contract will be awarded to a single Service Provider under a 10-year TAC Terms Alliance Contract (with break clauses). The estimated annual value of the Contract is c. £1.5m
bpha followed a Restricted procurement procedure in accordance with the Public Contracts Regulations 2015. Under the first stage of the process, prospective bidders were required to complete a Selection Questionnaire and its associated appendices. Full details of the requirements and instructions were included in the procurement and Tender documents.
II.2.5)

Award criteria

Criteria below
Cost criterion  -  Name:  Cost  /  Weighting:  35
Cost criterion  -  Name:  Quality  /  Weighting:  65
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Prospective bidders were made aware that TUPE would apply to the contract. Prospective bidders were advised to seek their own independent advice about the implications of TUPE.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Restricted procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the FTS: 2022/S 000-014935

Section V: Award of contract

Contract No: 1

Title: bpha Estate Services Contract

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

01/04/2023
V.2.2)

Information about tenders

Number of tenders received:  6
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Just Ask Estate Services Limited
"Unit 4 Wintersells Business Park, Wintersells Road West Byfleet Surrey KT14 7LF"
UK
NUTS code:  UKH2 -  Bedfordshire and Hertfordshire

The contractor is an SME : no
V.2.4)

Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot:  13131059.71  GBP

Section VI: Complementary information

VI.3)

Additional information

The Contracting Authority reserved the right to cancel the procurement and not to proceed with the contract at any stage of the procurement process. The Contracting Authority also reserved the right not to award the contract. Neither the Contracting Authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for the contract.
VI.4)

Procedures for review

VI.4.1)

Review body

High Court of England and Wales
The Strand
London
WC2A 2LL
UK

VI.4.2)

Body responsible for mediation procedures

Cabinet Office
70 Whitehall
London
SW1A 2AS
UK

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
The Contracting Authority observed a 10-day stand still period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended).
VI.4.4)

Service from which information about the review procedure may be obtained

Cabinet Office
70 Whitehall
London
SW1A 2AS
UK