UK

Contract award notice

Information

Published

External Reference: 2023-533343

FTS Reference: 2023-021672

Contract award notice

Contract award notice

Results of the procurement procedure

Section I: Contracting authority

I.1)

Name and addresses

Winchester City Council
00609812
Winchester City Council
Colebrook Street, Winchester
SO23 9LJ
UK
E-mail: procurement@winchester.gov.uk
NUTS code:  UKJ36 -  Central Hampshire
Internet address(es):
Main address: https://www.winchester.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86482

I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Cleaning Services Communal Areas
Reference number:  WCC/Prop/005
II.1.2)

Main CPV code

90911000  -  Accommodation, building and window cleaning services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Provision of cleaning services (including window cleaning) for the councils housing stock- communal areas only.
Winchester City Council is intending to procure a 3-year cleaning services contract commencing nominally during May 2023 (with the option to extend the contract to a maximum of 2 years).
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  957180.00  GBP
II.2)

Description

II.2.2)

Additional CPV code(s)

90911100  -  Accommodation cleaning services
II.2.3)

Place of performance

NUTS code:  UKJ36 -  Central Hampshire
NUTS code:  UKJ3 -  Hampshire and Isle of Wight
NUTS code:  UK -  UNITED KINGDOM
Main site or place of performance:  
Winchester and surrounding areas
II.2.4)

Description of the procurement

The work consists of scheduled weekly, fortnightly and quarterly communal area and defined cleaning of 15 sheltered housing schemes, 3 extra care schemes, 71 general needs housing schemes and 7 temporary accommodation schemes owned by Winchester City Council (WCC). Scheduled window cleaning and occasional ad-hoc cleaning also form part of this requirement. The housing stock is expected to increase in size during the contract term and in particular during 2023 with an additional 73 flats in 2 blocks. The WCC district area is approximately 250 square miles the majority of the sites are in Winchester however a number of sites are in the rural market towns.
The sites consist of communal areas to various sheltered, extra care, general needs and temporary accommodation properties within the Winchester City Council District. All schemes vary in size, design, facilities and flooring type.
The Contractor shall supply all cleaning fluids, chemicals and detergents, etc and all equipment and tools. The quality of the materials supplied will be to the entire satisfaction of the contracting authority.
The Contractor shall supply all water for the execution of the works as site supplies cannot be guaranteed. Electricity supply is not available at every site.
There are currently no storage facilities available at any of the sites. Suppliers will need to have ISO 9001 certification or can demonstrate equivalence. WCC has undertaken to ensure its supplier pays no less than the "Living Wage".
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Quality  /  Weighting:  40
Price  -  Weighting:  60
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the FTS: 2022/S 000-036457

Section V: Award of contract

Contract No: 1

Title: Cleaning Services Communal Areas

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

29/06/2023
V.2.2)

Information about tenders

Number of tenders received:  8
Number of tenders received by electronic means:  8
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

BlueFrog Cleaning Services Ltd
10247841
C1 Yeoman Gate, Yeoman Way, Worthing, West Sussex BN13 3QZ
Worthing
BN13 3QZ
UK
NUTS code:  UKJ3 -  Hampshire and Isle of Wight

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot:  957180.00  GBP

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

London - High Court
Technology and Construction Court
London
EC4A 1NL
UK
Telephone: +44 2079477156

VI.4.2)

Body responsible for mediation procedures

Service Lead – Legal Services Winchester City Council
City Offices, Colebrook Street
Winchester
SO23 9LJ
UK
Telephone: +44 1962840222

VI.4.4)

Service from which information about the review procedure may be obtained

Service Lead – Legal Services Winchester City Council
City Offices, Colebrook Street
Winchester
SO23 9LJ
UK