Contract notice

Section I: Contracting authority

I.1)

Name and addresses

Doncaster Council

182338557

Civic Office, Waterdale

Doncaster

DN1 3BU

Contact person: Robert Debenham

Telephone: +44 1302737514

E-mail: robert.debenham@doncaster.gov.uk

NUTS code: UKE31 - Barnsley, Doncaster and Rotherham

Internet address(es):

Main address: https://www.doncaster.gov.uk/

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104514

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=68035&B=UK

Additional information can be obtained from

the abovementioned address:

Tenders or requests to participate must be submitted

electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=68035&B=UK

Tenders or requests to participate must be submitted

to the abovementioned address

I.4)

Type of the contracting authority

Regional or local authority

I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Grounds Maintenance Framework

Reference number: 74018

II.1.2)

Main CPV code

43325100 - Grounds-maintenance equipment

II.1.3)

Type of contract

Supplies

II.1.4)

Short description

Provision of Grounds Maintenance in 6 Lots. Lot 1 - Plants & Shrubs - Lisa Carter Lot 2 - Trees & Conifers - Tim Bryant Lot 3 - Grounds Maintenance Sundries - Ian Wigglesworth Lot 4 - Tree Equipment - Tim Bryant Lot 5 - Bins & Seats - James Goodier Lot 6 - Sports Equipment - Lisa Carter

II.1.5)

Estimated total value

Value excluding VAT: 1868000.00 GBP

II.1.6)

Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

II.2)

Description

II.2.1)

Title

Plants & Shrubs

Lot No: 1

II.2.2)

Additional CPV code(s)

03451000 - Plants

03451300 - Shrubs

03441000 - Ornamental plants, grasses, mosses or lichens

03451100 - Bedding plants

03450000 - Tree-nursery products

03121100 - Live plants, bulbs, roots, cuttings and slips

18142000 - Safety visors

18444100 - Safety headgear

35113000 - Safety equipment

35113100 - Site-safety equipment

35113400 - Protective and safety clothing

03452000 - Trees

03120000 - Horticultural and nursery products

03121000 - Horticultural products

77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services

II.2.3)

Place of performance

NUTS code: UKE31 - Barnsley, Doncaster and Rotherham

Main site or place of performance:

Doncaster

II.2.4)

Description of the procurement

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 130000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12

This contract is subject to renewal: yes

Description of renewals:

1 year contract with the option to extend for 1+1+1 year periods

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Trees & Conifers

Lot No: 2

II.2.2)

Additional CPV code(s)

03121100 - Live plants, bulbs, roots, cuttings and slips

03441000 - Ornamental plants, grasses, mosses or lichens

03451000 - Plants

03451100 - Bedding plants

03451300 - Shrubs

II.2.3)

Place of performance

NUTS code: UKE31 - Barnsley, Doncaster and Rotherham

NUTS code: UKE3 - South Yorkshire

Main site or place of performance:

Doncaster

II.2.4)

Description of the procurement

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 160000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12

This contract is subject to renewal: yes

Description of renewals:

1 year contract with the option to extend for 1+1+1 year periods

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Grounds Maintenance Sundries

Lot No: 3

II.2.2)

Additional CPV code(s)

14310000 - Fertiliser minerals

24440000 - Miscellaneous fertilisers

03110000 - Crops, products of market gardening and horticulture

16150000 - Lawn or sports-ground rollers

16311100 - Lawn, park or sports-ground mowers

45112720 - Landscaping work for sports grounds and recreational areas

03100000 - Agricultural and horticultural products

03120000 - Horticultural and nursery products

03121000 - Horticultural products

16400000 - Spraying machinery for agriculture or horticulture

II.2.3)

Place of performance

NUTS code: UKE31 - Barnsley, Doncaster and Rotherham

Main site or place of performance:

Doncaster

II.2.4)

Description of the procurement

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 60000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2023 / End: 31/07/2024

This contract is subject to renewal: yes

Description of renewals:

1 year contract with the option to extend for 1+1+1 year periods

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Bins & Seats

Lot No: 5

II.2.2)

Additional CPV code(s)

34928480 - Waste and rubbish containers and bins

39224340 - Bins

39110000 - Seats, chairs and related products, and associated parts

39111000 - Seats

39113000 - Miscellaneous seats and chairs

39113300 - Bench seats

II.2.3)

Place of performance

NUTS code: UKE31 - Barnsley, Doncaster and Rotherham

NUTS code: UK - UNITED KINGDOM

Main site or place of performance:

Doncaster

II.2.4)

Description of the procurement

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 315000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12

This contract is subject to renewal: yes

Description of renewals:

1 year contract with the option to extend for 1+1+1 year periods

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Tree Equipment

Lot No: 4

II.2.2)

Additional CPV code(s)

18142000 - Safety visors

18444100 - Safety headgear

34928300 - Safety barriers

35113000 - Safety equipment

35113100 - Site-safety equipment

35113400 - Protective and safety clothing

35113430 - Safety vests

03452000 - Trees

77211500 - Tree-maintenance services

II.2.3)

Place of performance

NUTS code: UKE31 - Barnsley, Doncaster and Rotherham

Main site or place of performance:

Doncaster

II.2.4)

Description of the procurement

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 140000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12

This contract is subject to renewal: yes

Description of renewals:

1 year contract with the option to extend for 1+1+1 year periods

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Sports Equipment

Lot No: 6

II.2.2)

Additional CPV code(s)

37535200 - Playground equipment

37535210 - Playground swings

37535220 - Playground climbing apparatus

37535230 - Playground merry go rounds

37535240 - Playground slides

37535250 - Playground see saws

37535260 - Playground tunnels

37535270 - Playground sandboxes

37452720 - Tennis court equipment

37470000 - Golf and bowling equipments

16150000 - Lawn or sports-ground rollers

16311100 - Lawn, park or sports-ground mowers

37400000 - Sports goods and equipment

37410000 - Outdoor sports equipment

37450000 - Field and court sports equipment

37451000 - Field sports equipment

37452000 - Racquet and court sports equipment

37453000 - Track sports equipment

37482000 - Sports information billboards

45236110 - Flatwork for sports fields

45236119 - Repair work on sports fields

II.2.3)

Place of performance

NUTS code: UKE31 - Barnsley, Doncaster and Rotherham

Main site or place of performance:

Doncaster

II.2.4)

Description of the procurement

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 600000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12

This contract is subject to renewal: yes

Description of renewals:

1 year contract with the option to extend for 1+1+1 year periods

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents

III.2)

Conditions related to the contract

III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 16

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes

IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date: 13/06/2023

Local time: 23:30

IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 23/06/2023

IV.2.7)

Conditions for opening of tenders

Date: 15/06/2023

Local time: 23:30

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: no

VI.2)

Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.4)

Procedures for review

VI.4.1)

Review body

City of Doncaster Council

Civic Building, Waterdale

Doncaster

DN1 3BU

Telephone: +44 1302736514

E-mail: robert.debenham@hotmail.co.uk

Internet address: www.doncaster.gov.uk

VI.4.2)

Body responsible for mediation procedures

City of Doncaster Council

Civic Building, Waterdale

Doncaster

DN1 3BU