Prior information notice

Services

This notice is a call for competition

Section I: Contracting authority

I.1)

Name and addresses

Sheffield City Council

(GB) 173 5488 38

Town Hall, Pinstone Street,

Sheffield

S1 2HH

Contact person: Tim Dent

Telephone: +44 01142053646

E-mail: tim.dent@sheffield.gov.uk

NUTS code: UKE32 - Sheffield

Internet address(es):

Main address: https://www.sheffield.gov.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104130

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

https://app.panacea-software.com

Additional information can be obtained from

the abovementioned address:

Tenders or requests to participate must be submitted

electronically via: https://app.panacea-software.com

Tenders or requests to participate must be submitted

to the abovementioned address

I.4)

Type of the contracting authority

Regional or local authority

I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Communication and Print Dynamic Purchasing System (DPS) Framework

Reference number: 73731

II.1.2)

Main CPV code

79810000 - Printing services

II.1.3)

Type of contract

Services

II.1.4)

Short description

DPS Framework consists of 17 lots covering the full range of services required for communication and print work, these being:
• Lot 1 – Standard Print
• Lot 2 – Mailing and Distribution
• Lot 3 – Courier Services
• Lot 4 – Large Format, Signage and Display Printing
• Lot 5 – Security Printing and Confidential Printing (general)
• Lot 6 – Secure Printing (electoral)
• Lot 7 – Branded Promotional Products, Specialist Printing
• Lot 8 – Creative Design Services, Animation & Artwork for Print and Digital Media
• Lot 9 – Photography and Film Making
• Lot 10 – Illustration
• Lot 11 – Copywriting and Proof-reading
• Lot 12 – Digital Communications (content writing)
• Lot 13 – Marketing Communications
• Lot 14 – Internal & Change Communications
• Lot 15 – External Affairs
• Lot 16 – Media Buying
• Lot 17 – Consultation and Surveys

II.1.6)

Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)

Description

II.2.1)

Title

Communication and Print DPS Framework

Lot No: 1

II.2.2)

Additional CPV code(s)

48300000 - Document creation, drawing, imaging, scheduling and productivity software package

64100000 - Post and courier services

72413000 - World wide web (www) site design services

75211000 - Foreign-affairs services

79000000 - Business services: law, marketing, consulting, recruitment, printing and security

79120000 - Patent and copyright consultancy services

79121000 - Copyright consultancy services

79341100 - Advertising consultancy services

79342000 - Marketing services

79342200 - Promotional services

79413000 - Marketing management consultancy services

79415200 - Design consultancy services

79416200 - Public relations consultancy services

79571000 - Mailing services

79821100 - Proofreading services

79822500 - Graphic design services

79930000 - Specialty design services

79960000 - Photographic and ancillary services

79961000 - Photographic services

79970000 - Publishing services

92111100 - Training-film and video-tape production

92111200 - Advertising, propaganda and information film and video-tape production

92111210 - Advertising film production

92111230 - Propaganda film production

92111250 - Information film production

92111300 - Entertainment film and video-tape production

92111310 - Entertainment film production

92225100 - Film-on-demand television

II.2.3)

Place of performance

NUTS code: UKE32 - Sheffield

II.2.4)

Description of the procurement

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Restricted procedure

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 999

The procurement involves the setting up of a dynamic purchasing system

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes

IV.2)

Administrative information

IV.2.2)

Time limit for receipt of expressions of interest

Date: 30/06/2026

Local time: 23:30

IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

Section VI: Complementary information

VI.2)

Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.4)

Procedures for review

VI.4.1)

Review body

Sheffield City Council

Sheffield Town Hall, Pinstone Street,

Sheffield

Internet address: https://www.sheffield.gov.uk

VI.4.2)

Body responsible for mediation procedures

Sheffield City Council

Sheffield Town Hall, Pinstone Street,

Sheffield

Internet address: https://www.sheffield.gov.uk

VI.4.4)

Service from which information about the review procedure may be obtained

Sheffield City Council

Sheffield Town Hall, Pinstone Street,

Sheffield

Internet address: https://www.sheffield.gov.uk

Prior information notice - Call for competition

Information