UK

Prior information notice

Information

Published

Expire date: 16/06/2023

External Reference: 2023-508403

FTS Reference: 2023-011978

Prior information notice

Prior information notice

Services

This notice is for prior information only

Section I: Contracting authority

I.1)

Name and addresses

Thames Valley Police
VAT – GB 180 5571 07
Police HQ North, Meadow House, The Boulevard, Lang
Kidlington, Oxon
OX5 1NZ
UK
Contact person: Charlotte Thornber
E-mail: charlotte.thornber@thamesvalley.police.uk
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
Main address: https://thamesvalleypolice.co.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/32823

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=67702&B=BLUELIGHT
Additional information can be obtained from
the abovementioned address:  
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Transcription Services
Reference number:  TVP00715
II.1.2)

Main CPV code

79530000  -  Translation services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Thames Valley Police is seeking a suitable provider to implement a software solution that will provide a voice to text transcription service to our existing Criminal Justice department.
II.1.5)

Estimated total value

Value excluding VAT: 90000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

48100000  -  Industry specific software package
79540000  -  Interpretation services
48314000  -  Voice recognition software package
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
Main site or place of performance:  
Thames Valley
II.2.4)

Description of the procurement

Thames Valley Police is seeking a suitable provider to implement a solution that will provide a voice to text transcription service to our existing Criminal Justice department.
This could be in the form of software or a managed service that will support the transcription of our customer interviews. The interviews are recorded on digital recording devices and are currently manually transcribed into a written WORD format. We require a solution that removes the manual element of this process so the process becomes fully automated.
We anticipate to run an open procurement process depending on the responses received from this PIN. Bidders maybe asked to participate in an engagement exercise and will be asked to demonstrate their offering to TVP. We will ask for reference sites to support our decision making process and would expect the solution to be offered is working effectively in a similar environment.
II.2.14)

Additional information

Additional background information is provided in the downloadable document “TVP00715 Transcription Services” – if you are having issues locating this document, please contact charlotte.thornber@thamesvalley.police.uk to request a copy.
II.3)

Estimated date of publication of contract notice:

24/08/2023

Section IV: Procedure

IV.1)

Description

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

Section VI: Complementary information

VI.3)

Additional information

To participate, interested parties (including SMEs, social enterprises, voluntary or community organisation) must be registered on Bluelight with up-to-date contact details to include company name and E mail. The available documents to download are: “TVP00715 Transcription Services PIN Background” and “TVP00715 Transcription Services Questionnaire”. TVP are requesting interested parties complete the questionnaire by 16/06/2023. If you have any issues accessing these documents please contact charlotte.thornber@thamesvalley.police.uk.