UK

Prior information notice - Call for competition

Information

Published

Expire date: 12/05/2023

External Reference: 2023-574395

FTS Reference: 2023-009608

Prior information notice - Call for competition

Prior information notice

Services

This notice is a call for competition

Section I: Contracting authority

I.1)

Name and addresses

Sheffield City Council
(GB) 173 5488 38
Town Hall, Pinstone Street,
Sheffield
S1 2HH
UK
Contact person: Tim Dent
Telephone: +44 01142053646
E-mail: tim.dent@sheffield.gov.uk
NUTS code:  UKE32 -  Sheffield
Internet address(es):
Main address: https://www.sheffield.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104130

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=60405&B=UK
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=60405&B=UK
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Debt Recovery Services
II.1.2)

Main CPV code

75242000  -  Public law and order services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Council requires a continuation of the services going forward with the proposed new Debt Enforcement Framework covering four lots:
• Lot 1: Debit Collection Agency (DCA)
• Lot 2: Enforcement Agents (EA)
• Lot 3: Tracing and Process Serving
• Lot 4: High Court Enforcement (HCE)
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  all lots
II.2)

Description

II.2.1)

Title

Debt Recovery Services
Lot No:  1
II.2.2)

Additional CPV code(s)

75230000  -  Justice services
75231100  -  Law-courts-related administrative services
79714100  -  Tracing system services
79714110  -  Absconder-tracing services
79940000  -  Collection agency services
II.2.3)

Place of performance

NUTS code:  UKE32 -  Sheffield
II.2.4)

Description of the procurement

The Council requires a continuation of the services going forward with the proposed new Debt Enforcement Framework covering four lots:
• Lot 1: Debit Collection Agency (DCA)
• Lot 2: Enforcement Agents (EA)
• Lot 3: Tracing and Process Serving
• Lot 4: High Court Enforcement (HCE)
Lot 1 of the Tender will relate to the utilisation of external Debt Collection Agencies (DCA’s) to work with the Council to collect Sundry Debt Arrears, Housing Benefit overpayments, Former Tenant Rent arrears and Social Care fees.
Lot 2 of the Tender relates to actions taken by Enforcement Agents in relation to Parking Debts, Business Improvement District Debts, Local Taxation Debts and • All other debts and activities where Enforcement Agents can be utilised.
Lot 3 of the Tender relates to a wide range of Tracing activities including but not limited to Tracing Activity to locate/trace debtors and identify their address, providing information to confirm financial circumstances (e.g. employment details, assets, ability to pay etc), Process serving official notices.
Lot 4 of the Tender relates to actions taken by High Court Enforcement Agents in relation to Collection of High Court Enforcement debts, All other debts and activities where High Court Enforcement Action can be utilised will also be covered under this contract (e.g. removals from properties and sites etc).
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 180000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 09/09/2023  /  End: 08/09/2025
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Restricted procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:  8
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of expressions of interest

Date:  05/05/2023
Local time:  16:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

Section VI: Complementary information

VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

Sheffield City Council
Sheffield Town Hall, Pinstone Street,
Sheffield
S1 2HH
UK
Internet address: https://www.sheffield.gov.uk

VI.4.2)

Body responsible for mediation procedures

Sheffield City Council
Sheffield Town Hall, Pinstone Street,
Sheffield
UK
Internet address: https://www.sheffield.gov.uk

VI.4.4)

Service from which information about the review procedure may be obtained

Sheffield City Council
Sheffield Town Hall, Pinstone Street,
Sheffield
UK
Internet address: https://www.sheffield.gov.uk