UK

Contract notice

Information

Published

Expire date: 19/04/2023

External Reference: 2023-583889

FTS Reference: 2023-007583

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

North Western Universities Purchasing Consortium
04045190
Room 404, 4th Floor, Crescent House, University of Salford
Salford
M5 4WT
UK
Contact person: Mary Onabanjo
Telephone: +44 1618005
E-mail: mary.onabanjo@nwupc.ac.uk
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
Main address: https://nwupc.ac.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/91080

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=63332&B=NWUPC
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=63332&B=NWUPC
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Other type:  Sub-central contracting authority
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Broadcasting Equipment & Integration Services
Reference number:  AVI3145NW
II.1.2)

Main CPV code

32210000  -  Broadcasting equipment
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

NWUPC is establishing a multi-provider Framework Agreement on behalf of members of NWUPC, APUC, HEPCW, NEUPC, LUPC, SUPC and CPC for the supply of Broadcasting Equipment & Integration Services:
https://www.nwupc.ac.uk/our-members
http://www.apuc-scot.ac.uk/#!/members
http://www.hepcw.ac.uk/about-us-2/
https://www.lupc.ac.uk/member-list
http://www.neupc.ac.uk/our-members
https://www.supc.ac.uk/about-us/our-members/our-members
https://www.thecpc.ac.uk/members/
The Framework Agreement is divided into two (2) lots as follows:
Lot 1: Supply - Audio, Vision, Lighting Equipment
Lot 2: Supply & Integration - Audio, Vision, Lighting Equipment & Associated Services
Coverage is National
This Framework Agreement will commence on 01/07/2023 for an initial period of Twenty-four (24) months until 30/06/2025 with the option to extend the Agreement for 2 period(s) of twelve (12) months until 30/06/2027 subject to satisfactory Economic Operator performance.
II.1.5)

Estimated total value

Value excluding VAT: 14000000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  all lots
II.2)

Description

II.2.1)

Title

Supply - Audio, Vision & Lighting Equipment
Lot No:  1
II.2.2)

Additional CPV code(s)

32323300  -  Video equipment
32330000  -  Apparatus for sound, video-recording and reproduction
32351000  -  Accessories for sound and video equipment
32300000  -  Television and radio receivers, and sound or video recording or reproducing apparatus
32310000  -  Radio broadcast receivers
32320000  -  Television and audio-visual equipment
32323000  -  Video monitors
32324000  -  Televisions
32333000  -  Video recording or reproducing apparatus
32340000  -  Microphones and loudspeakers
32350000  -  Parts of sound and video equipment
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
II.2.4)

Description of the procurement

Supply of Audio, Vision and Lighting Equipment includes supply and delivery (excluding Integration), of a range of equipment, consumables and associated products including but is not limited to the following scope; Amplifiers, microphones, sound mixers, headphones, earphones, speakers, autocues, vision mixers, screens, video cameras, processors, cranes, tripods, pedestals, drones, camera mounting solutions, lighting, lighting controls, rigging, lighting effects, lighting power distribution, DMX systems, track and dollies, associated furniture (including custom made), cables and associated accessories. These products will be utilised in but not limited to the following areas; Broadcast, Theatre and Other Studio and Recording Environments for Television, Film, Radio, Theatre, Music and Associated Media Services Environments. This list is not exhaustive.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Customer Requirements  /  Weighting:  30
Price  -  Weighting:  70
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/07/2023  /  End:
This contract is subject to renewal: yes
Description of renewals:  
This Framework Agreement will commence on 1st July 2023 for an initial period of twenty four (24) months until 30th June 2025 with the option to extend the Agreement for two periods of twelve (12) months until 30th June 2027 subject to satisfactory Economic Operator performance
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Call off by Members from the resulting framework may be conducted by institutions using various funds including but not limited to the European Regional Development Fund (ERDF)
II.2.14)

Additional information

Please see the ITT document prior to completion.
II.2)

Description

II.2.1)

Title

Supply & Integration - Audio, Vision, Lighting Equipment & Associated Services
Lot No:  2
II.2.2)

Additional CPV code(s)

32323300  -  Video equipment
32330000  -  Apparatus for sound, video-recording and reproduction
32351000  -  Accessories for sound and video equipment
45232331  -  Ancillary works for broadcasting
51310000  -  Installation services of radio, television, sound and video equipment
51314000  -  Installation services of video equipment
32000000  -  Radio, television, communication, telecommunication and related equipment
32210000  -  Broadcasting equipment
32211000  -  Broadcast production equipment
32240000  -  Television cameras
32300000  -  Television and radio receivers, and sound or video recording or reproducing apparatus
32320000  -  Television and audio-visual equipment
32340000  -  Microphones and loudspeakers
32350000  -  Parts of sound and video equipment
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
II.2.4)

Description of the procurement

Supply & Integration of Audio, Vision and Lighting and Associated Services includes supply and delivery and Integration, of a range of equipment, consumables and associated products and services including but is not limited to the following scope; Amplifiers, microphones, sound mixers, headphones, earphones, speakers, autocues, vision mixers, screens, video cameras, processors, crains, tripods, pedestals, drones, camera mounting solutions, lighting, lighting controls, rigging, lighting effects, lighting power distribution, DMX systems, track and dollies, cyclorama curtains, chroma key, relevant furniture (including custom made), cables and associated accessories. Associated Services will include consultancy, design, project management, training, maintenance, technical support, spares, staffing (both technical and operational) as applicable to lot 2. Furthermore, design will not be limited to product specification, and will include more sophisticated skills such as acoustic measurement and treatment. These products will be utilised in but not limited to the following areas; Broadcast, Theatre and Other Studio and Recording Environments for Television, Film, Radio, Theatre, Music and Associated Media Services Environments. This list is not exhaustive.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Customer Requirements  /  Weighting:  30
Quality criterion  -  Name:  Quality  /  Weighting:  35
Price  -  Weighting:  35
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/07/2023  /  End:
This contract is subject to renewal: yes
Description of renewals:  
This Framework Agreement will commence on 1st July 2023 for an initial period of twenty four (24) months until 30th June 2025 with the option to extend the Agreement for two periods of twelve (12) months until 30th June 2027 subject to satisfactory Economic Operator performance
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Call off by Members from the resulting framework may be conducted by institutions using various funds including but not limited to the European Regional Development Fund (ERDF)
II.2.14)

Additional information

Please see the ITT document prior to completion.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:  22
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the FTS: 2022/S 000-029369
IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  19/04/2023
Local time:  14:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.7)

Conditions for opening of tenders

Date:  19/04/2023
Local time:  15:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)

Additional information

At some point during the life of the Framework Agreement the current members of the following may wish to utilise the Agreement and should have access at any point with the permission of NWUPC. This Agreement is not intended to replace any current Agreements that either participating or non-participating Institutions may already have in place. A list of the current members is available as follows:
Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide
https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsectorclassificationguide
https://www.gov.uk/government/organisations
Local Authorities
https://www.gov.uk/find-local-council
https://www.local.gov.uk
NDPBs
https://www.gov.uk/government/organisations
National Parks Authorities
http://www.nationalparks.gov.uk
Police Forces in the United Kingdom
http://www.police.uk/?view=force_sites
https://www.police-information.co.uk/index.html
Fire and Rescue Services in the United Kingdom
http://www.fire.org.uk/fire-brigades.html
NHS Bodies England
https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx
Hospices in the UK
https://www.hospiceuk.org/about-hospice-care/find-a-hospice
Registered Social Landlords (Housing Associations)
Third Sector and Charities in the United Kingdom
http://www.charity-commission.gov.uk
http://www.oscr.org.uk
Citizens Advice in the United Kingdom
http://www.citizensadvice.org.uk/index/getadvice.htm
www.cas.org.uk
Scottish Police
http://www.scotland.police.uk
NI Public Bodies
Northern Ireland Government Departments
https://www.northernireland.gov.uk/topics/your-executive/government-departments
https://www.nidirect.gov.uk/contacts/government-departments-in-northern-ireland
Northern Ireland Public Sector Bodies and Local Authorities
https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies
Schools and Universities in Northern Ireland
https://www.education-ni.gov.uk/
Health and Social care in Northern Ireland
http://online.hscni.net
Northern Ireland Housing Associations
https://www.nidirect.gov.uk/contacts/housing-associations
Police Service of Northern Ireland
https://www.psni.police.uk
VI.4)

Procedures for review

VI.4.1)

Review body

NWUPC Ltd
Room 404, 4th Floor, Crescent House, University of Salford
Salford
M5 4WT
UK
Telephone: +44 1612348000
E-mail: procurement@nwupc.ac.uk