UK

Contract notice

Information

Published

Expire date: 03/04/2023

External Reference: 2023-541343

FTS Reference: 2023-006378

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

Leeds City Council
171459162
Civic Hall, 3rd Floor West,
Leeds
LS1 1UR
UK
Telephone: +44 01133785871
E-mail: ruth.slack@leeds.gov.uk
NUTS code:  UKE -  YORKSHIRE AND THE HUMBER
Internet address(es):
Main address: https://www.leeds.gov.uk/
Address of the buyer profile: https://yortender.eu-supply.com/ctm/Company/CompanyInformation/Index/104105

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=59314&B=UK
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=59314&B=UK
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

CBT - HR and Payroll System Technology and Implementation Partner
Reference number:  65366
II.1.2)

Main CPV code

72260000  -  Software-related services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Council is seeking to procure new Core HR and payroll technology alongside an Implementation and Transformation Partner that will work with the Council to:
a) Successfully implement the new Cloud based Core HR/Payroll solution including integration with the Council’s new finance system which is Microsoft Dynamics for Finance and Operations (D365).
b) Adopt leading practice HR/payroll processes through implementation, transforming the people operation of the Council.
c) Implement the solution by April 2024 as set out in Appendix B (Implementation Roadmap).
d) Implement the Core HR and Payroll solution in such a way that it allows the integration of additional modules for occupational health, health and safety, recruitment, selection, on-boarding and induction and learning and development by October 2024. These modules either being provided by the Core HR/ Payroll supplier or other supplier(s).
II.1.5)

Estimated total value

Value excluding VAT: 4500000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

72000000  -  IT services: consulting, software development, Internet and support
II.2.3)

Place of performance

NUTS code:  UKE42 -  Leeds
II.2.4)

Description of the procurement

The Council is seeking to procure new Core HR and payroll technology alongside an Implementation and Transformation Partner that will work with the Council to:
a) Successfully implement the new Cloud based Core HR/Payroll solution including integration with the Council’s new finance system which is Microsoft Dynamics for Finance and Operations (D365).
b) Adopt leading practice HR/payroll processes through implementation, transforming the people operation of the Council.
c) Implement the solution by April 2024 as set out in Appendix B (Implementation Roadmap).
d) Implement the Core HR and Payroll solution in such a way that it allows the integration of additional modules for occupational health, health and safety, recruitment, selection, on-boarding and induction and learning and development by October 2024. These modules either being provided by the Core HR/ Payroll supplier or other supplier(s).
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 4500000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 23/05/2023  /  End: 22/05/2027
This contract is subject to renewal: yes
Description of renewals:  
4 x 24 month extensions
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
4 x 24 month extension options
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

As set out in the tender documentation

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  03/04/2023
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 3  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  03/04/2023
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court of Justice
London
UK