UK

Contract award notice

Information

Published

External Reference: 2023-562318

FTS Reference: 2023-006244

Contract award notice

Contract award notice

Results of the procurement procedure

Section I: Contracting authority

I.1)

Name and addresses

Rotherham Metropolitan Borough Council
GB173552264
Riverside House, Main Street
Rotherham
S60 1AE
UK
Contact person: Annette Norfolk
Telephone: +44 1709255759
E-mail: annette.norfolk@rotherham.gov.uk
NUTS code:  UKE -  YORKSHIRE AND THE HUMBER
Internet address(es):
Main address: https://www.rotherham.gov.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104118

I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Service & Maintenance of Fire and Security Systems
Reference number:  22-118
II.1.2)

Main CPV code

50000000  -  Repair and maintenance services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Rotherham Borough Council are inviting bids from organisations who are able to provide the Authority with servicing, installation and maintenance of fire and security systems, including but not limited to, fire and intruder alarms, emergency lighting, alarm monitoring and access control equipment.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  1200000.00  GBP
II.2)

Description

II.2.2)

Additional CPV code(s)

35120000  -  Surveillance and security systems and devices
50610000  -  Repair and maintenance services of security equipment
II.2.3)

Place of performance

NUTS code:  UKE -  YORKSHIRE AND THE HUMBER
Main site or place of performance:  
Rotherham
II.2.4)

Description of the procurement

Rotherham Borough Council are inviting bids from organisations who are able to provide the Authority with servicing, installation and maintenance of fire and security systems, including but not limited to, fire and intruder alarms, emergency lighting, alarm monitoring and access control equipment.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Quality  /  Weighting:  60
Quality criterion  -  Name:  Social Value  /  Weighting:  20
Price  -  Weighting:  20
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

All costs are indicative and do not carry any guarantee of value or volume of business over the contract term. Actual future needs may vary up or down.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the FTS: 2022/S 000-034360

Section V: Award of contract

Contract No: 1

Title: Service & Maintenance of Fire and Security Systems

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

03/03/2023
V.2.2)

Information about tenders

Number of tenders received:  7
Number of tenders received by electronic means:  7
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

DFP Services Ltd
4123832
1 Artemis Court
Durham
DH7 8XQ
UK
Telephone: +44 1913783300
E-mail: bidteam@dfpservices.co.uk
Fax: +44 1913783348
NUTS code:  UKE -  YORKSHIRE AND THE HUMBER
Internet address: http://www.dfpservices.co.uk

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  1200000.00  GBP
Total value of the contract/lot:  1200000.00  GBP

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

High Court
The Royal Courts of Justice, The Strand,
London
WC2A 2LL
UK

VI.4.2)

Body responsible for mediation procedures

High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into, the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the Contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.4)

Service from which information about the review procedure may be obtained

High Court
The Royal Courts of Justice, The Strand,
London
WC2A 2LL
UK