UK

Contract notice

Information

Published

Expire date: 28/03/2023

External Reference: 2023-586423

FTS Reference: 2023-005528

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

West Midlands Fire and Rescue Authority
VAT No. 281 2856 47
99 Vauxhall Road, Nechells
Birmingham
B7 4HW
UK
Contact person: Sophie Manns
Telephone: +44 1213806180
E-mail: sophie.manns@wmfs.net
NUTS code:  UKG -  WEST MIDLANDS (ENGLAND)
Internet address(es):
Main address: http://www.wmfs.net
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/34952

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=61649&B=BLUELIGHT
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=61649&B=BLUELIGHT
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local agency/office
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

THE PLANNED PREVENTATIVE MAINTENANCE (PPM) AND EMERGENCY REPAIRS OF HEATING, VENTILATION, AIR CONDITIONING AND CATERING GAS FOR THE WEST MIDLANDS FIRE AND RESCUE AUTHORITY
II.1.2)

Main CPV code

50531100  -  Repair and maintenance services of boilers
II.1.3)

Type of contract

Services
II.1.4)

Short description

The contract is to provide an effective planned preventative maintenance (PPM) programme and emergency repairs of Heating, Ventilation, Air Conditioning and Catering Gas for the West Midlands Fire and Rescue Authority (WMFRA) for an initial period of two years plus options to extend by up to a further 2 years period with the successful Tenderer.
The Contract will be divided into the following work packages “Lots”:
(1) Heating and Hot Water
(2) Air Conditioning and Ventilation
(3) Catering Gas Appliances
II.1.5)

Estimated total value

Value excluding VAT: 820000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  maximum number of lots: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:  
Tenderers are invited to bid for all or any of the available lots. It is the preference of the Authority that all the above Lots will be awarded to a single Tenderer. However, should it be more economically advantageous to do so, the Authority may award separate contracts for each Lot or a combination of Lots to separate Tenderers.
II.2)

Description

II.2.1)

Title

Heating and Hot Water
Lot No:  1
II.2.2)

Additional CPV code(s)

50531200  -  Gas appliance maintenance services
50720000  -  Repair and maintenance services of central heating
II.2.3)

Place of performance

NUTS code:  UKG -  WEST MIDLANDS (ENGLAND)
II.2.4)

Description of the procurement

The contract is to provide an effective planned preventative maintenance (PPM) programme and emergency repairs of Heating and Hot Water for the West Midlands Fire and Rescue Authority (WMFRA).
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Quality  /  Weighting:  35%
Quality criterion  -  Name:  Social Value  /  Weighting:  5%
Price  -  Weighting:  60%
II.2.6)

Estimated value

Value excluding VAT: 520000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:  
Details to be provided in 2027.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Air Conditioning and Ventilation
Lot No:  2
II.2.2)

Additional CPV code(s)

50720000  -  Repair and maintenance services of central heating
45331000  -  Heating, ventilation and air-conditioning installation work
II.2.3)

Place of performance

NUTS code:  UKG -  WEST MIDLANDS (ENGLAND)
II.2.4)

Description of the procurement

The contract is to provide an effective planned preventative maintenance (PPM) programme and emergency repairs of Ventilation and Air Conditioning for the West Midlands Fire and Rescue Authority (WMFRA).
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Quality  /  Weighting:  35%
Quality criterion  -  Name:  Social Value  /  Weighting:  5%
Price  -  Weighting:  60%
II.2.6)

Estimated value

Value excluding VAT: 210000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:  
Details to be provided in 2027.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Catering Gas Appliances
Lot No:  3
II.2.2)

Additional CPV code(s)

50531200  -  Gas appliance maintenance services
II.2.3)

Place of performance

NUTS code:  UKG -  WEST MIDLANDS (ENGLAND)
II.2.4)

Description of the procurement

The contract is to provide an effective planned preventative maintenance (PPM) programme and emergency repairs of Catering Gas for the West Midlands Fire and Rescue Authority (WMFRA).
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Quality  /  Weighting:  35%
Quality criterion  -  Name:  Social Value  /  Weighting:  5%
Price  -  Weighting:  60%
II.2.6)

Estimated value

Value excluding VAT: 90000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:  
Details to be provided in 2027.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  28/03/2023
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 3  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  28/03/2023
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
Estimated timing for further notices to be published:  
4 years
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

Royal Courts of Justice
London
UK