UK

Contract award notice

Information

Published

External Reference: 2023-598078

FTS Reference: 2023-004629

Contract award notice

Contract award notice

Results of the procurement procedure

Section I: Contracting authority

I.1)

Name and addresses

Devon and Somerset Fire and Rescue Authority
723645339
Service Headquarters, The Knowle, Clyst St George
Exeter
EX3 0NW
UK
Contact person: Aimee Lee
E-mail: procurement@dsfire.gov.uk
NUTS code:  UKK -  SOUTH WEST (ENGLAND)
Internet address(es):
Main address: http://www.dsfire.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/30504

I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Facilities Management - Mechanical & Electrical Services
Reference number:  DS347-21
II.1.2)

Main CPV code

50710000  -  Repair and maintenance services of electrical and mechanical building installations
II.1.3)

Type of contract

Services
II.1.4)

Short description

Devon & Somerset Fire & Rescue Authority is seeking to contract for the delivery of its scope of Mechanical and Electrical (M&E) servicing and maintenance requirements. The requirements include planned preventative maintenance (PPM), 24/7 reactive maintenance and repairs, optional additional services, and contract management responsibilities including KPI reporting.
The opportunity is available in two Lots.
Lot 1 – ALL asset types and services
Lot 2 – Asset types and services are separated into three (3) sub-Lots
2A – Specialist Mechanical
2B – Mechanical & Electrical
2C – Specialist Electrical
Bidders may compete in any or all Lots / sub-Lots. Information on the assets within each of the sub-Lots can be found in the tender pack.
II.1.6)

Information about lots

This contract is divided into lots: yes
II.1.7)

Total value of the procurement

Value excluding VAT:  2700000.00  GBP
II.2)

Description

II.2.1)

Title

Facilities Management - Mechanical & Electrical Services
Lot No:  1
II.2.2)

Additional CPV code(s)

50000000  -  Repair and maintenance services
50500000  -  Repair and maintenance services for pumps, valves, taps and metal containers and machinery
50700000  -  Repair and maintenance services of building installations
50720000  -  Repair and maintenance services of central heating
50750000  -  Lift-maintenance services
II.2.3)

Place of performance

NUTS code:  UKK -  SOUTH WEST (ENGLAND)
Main site or place of performance:  
Authority sites in Devon & Somerset
II.2.4)

Description of the procurement

Devon & Somerset Fire & Rescue Authority is seeking to contract for the delivery of its scope of Mechanical and Electrical (M&E) servicing and maintenance requirements. The requirements include planned preventative maintenance (PPM), 24/7 reactive maintenance and repairs, optional additional services, and contract management responsibilities including KPI reporting.
Lot 1 – ALL asset types and services
Bidders may compete in any or all Lots / sub-Lots. Information on the assets within each of the sub-Lots can be found in the tender pack.
For the avoidance of doubt, contracts will not be awarded in both Lots. The Authority will only select Lot 1 or Lot 2 for award. The selected lot for award will be based on the most economically advantageous tender/s after evaluation of Lot 1 and the sub-Lots of Lot 2.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Technical  /  Weighting:  45%
Price  -  Weighting:  55%
II.2.11)

Information about options

Options: yes
Description of options:
The Authority proposes to enter into the Contract for an initial term of two (2) years (24 months). Services Commencement Date is 01 April 2023. The Authority proposes a contract mobilisation period from January to March 2023.
The Authority has made provision for the option to extend the contract beyond its initial term for a further period or periods not exceeding four (4) years in total (48 months). Award of any extensions will be made in 12-month intervals.
The overall contract value for the 72 months is estimated in the region of £2,7000,000. This value includes annual planned preventative maintenance (PPM) for all identified assets and services and an estimate of reactive maintenance callouts and repairs. This calculates to an annual contract value in the region of £450,000.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Facilities Management - Mechanical & Electrical Services
Lot No:  2
II.2.2)

Additional CPV code(s)

50000000  -  Repair and maintenance services
50500000  -  Repair and maintenance services for pumps, valves, taps and metal containers and machinery
50700000  -  Repair and maintenance services of building installations
50720000  -  Repair and maintenance services of central heating
50750000  -  Lift-maintenance services
II.2.3)

Place of performance

NUTS code:  UKK -  SOUTH WEST (ENGLAND)
Main site or place of performance:  
Authority sites in Devon & Somerset
II.2.4)

Description of the procurement

Devon & Somerset Fire & Rescue Authority is seeking to contract for the delivery of its scope of Mechanical and Electrical (M&E) servicing and maintenance requirements. The requirements include planned preventative maintenance (PPM), 24/7 reactive maintenance and repairs, optional additional services, and contract management responsibilities including KPI reporting.
Lot 2 – Asset types and services are separated into three (3) sub-Lots:
2A – Specialist Mechanical
2B – Mechanical & Electrical
2C – Specialist Electrical
Bidders may compete in any or all Lots / sub-Lots. Information on the assets within each of the sub-Lots can be found in the tender pack.
For the avoidance of doubt, contracts will not be awarded in both Lots. The Authority will only select Lot 1 or Lot 2 for award. The selected lot for award will be based on the most economically advantageous tender/s after evaluation of Lot 1 and the sub-Lots of Lot 2.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Technical  /  Weighting:  45%
Price  -  Weighting:  55%
II.2.11)

Information about options

Options: yes
Description of options:
The Authority proposes to enter into the Contract for an initial term of two (2) years (24 months). Services Commencement Date is 01 April 2023. The Authority proposes a contract mobilisation period from January to March 2023.
The Authority has made provision for the option to extend the contract beyond its initial term for a further period or periods not exceeding four (4) years in total (48 months). Award of any extensions will be made in 12-month intervals.
The overall contract value for the 72 months is estimated in the region of £2,7000,000. This value includes annual planned preventative maintenance (PPM) for all identified assets and services and an estimate of reactive maintenance callouts and repairs. This calculates to an annual contract value in the region of £450,000.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the FTS: 2022/S 000-020082

Section V: Award of contract

Contract No: 1

Lot No: 1

Title: Facilities Management - Mechanical & Electrical Services - Lot 1

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

14/02/2023
V.2.2)

Information about tenders

Number of tenders received:  7
Number of tenders received from tenderers from EU Member States:  7
Number of tenders received from tenderers from non-EU Member States:  0
Number of tenders received by electronic means:  7
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

I J Cannings & Son Limited
01889679
Redlands, Exmouth Road, Clyst St George
Exeter
EX5 1AR
UK
NUTS code:  UKK4 -  Devon

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  2700000.00  GBP
Total value of the contract/lot:  2700000.00  GBP
V.2.5)

Information about subcontracting

The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted:  
A proportion of this contract is to be sub-contracted for specialist maintenance service provision.

Section V: Award of contract

Contract No: 1

Lot No: 2

Title: Facilities Management - Mechanical & Electrical Services - Lot 2

A contract/lot is awarded: no
V.1)

Information on non-award

The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected

Section VI: Complementary information

VI.3)

Additional information

Lot 1 - Contract Year 1 - tendered planned preventative maintenance costs from the awarded contractor are £230,399. Further reactive maintenance and repair costs are subject to the volume of reactive callouts placed during the contract year with the Contractor. Therefore the initial total contract value over the 2 year initial fixed term, and optional 4 year extension period, remains at the indicative total contract value of £2,700,000 (ex VAT).
VI.4)

Procedures for review

VI.4.1)

Review body

Devon & Somerset Fire & Rescue Service
Service Headquarters
Exeter
EX3 0NW
UK
E-mail: procurement@dsfire.gov.uk