UK

Prior information notice

Information

Published

Expire date: 01/03/2023

External Reference: 2023-508735

FTS Reference: 2023-003710

Prior information notice

Prior information notice

Services

This notice is for prior information only

Section I: Contracting authority

I.1)

Name and addresses

Royal Berkshire Fire Authority
VAT gb 642 4620 56
Newsham Court
Reading
RG31 7SD
UK
Contact person: Emma Peate
Telephone: +44 118934736
E-mail: PeateE@RBFRS.co.uk
NUTS code:  UKJ1 -  Berkshire, Buckinghamshire and Oxfordshire
Internet address(es):
Main address: http://www.rbfrs.co.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/71935

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=59535&B=BLUELIGHT
Additional information can be obtained from
the abovementioned address:  
I.4)

Type of the contracting authority

Regional or local agency/office
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Prevention and Protection Project
Reference number:  1346
II.1.2)

Main CPV code

72222300  -  Information technology services
II.1.3)

Type of contract

Services
II.1.4)

Short description

This procurement seeks to implement a solution that will deliver an integrated and consistent approach to recording information and interactions with people and premises throughout Berkshire, to provide a more accessible and inclusive service to our customers across our prevention and protection services.
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

72222300  -  Information technology services
72223000  -  Information technology requirements review services
72322000  -  Data management services
75251110  -  Fire-prevention services
II.2.3)

Place of performance

NUTS code:  UKJ1 -  Berkshire, Buckinghamshire and Oxfordshire
Main site or place of performance:  
Berkshire
II.2.4)

Description of the procurement

Royal Berkshire Fire Authority (RBFRA) / Royal Berkshire Fire & Rescue Service (RBFRS) provide prevention and protection services to the people who live and work in the Royal County of Berkshire which includes the following elements:
• Community Safety (Prevention)
• Business Fire Safety (Protection)
• Operational Planning
• Operational Response
Each area collects a variety of information and currently not all:
1. Of this information is available in a format that is quick and easy to access.
2. Is easily cross referenced/connected to enable the best use of information
3. Is intuitive as it is used through a number of different systems which contain
information that could be used in a more proactive/productive way to supplement other departments’ e.g. operational crews attending an incident.
The sharing of premises and people based information can be difficult to provide a more co-ordinated and person centred service to our customers.
Our current system was built in-house for Fire Safety and Incident Data, and has grown exponentially over the years to hold a vast amount of data and information. Our current systems are currently hosted and supported in-house.
This Prior Information Notice is to inform the market that RBFRA/RBFRS are planning to undertake a procurement process to implement a solution that will meet the aims of the project as per the Problem Statement attached.
The Authority plans to hold a supplier engagement event to present a more detailed overview of our project aims and objectives and to seek industry expertise and feedback.
The event is scheduled to take place on the 27th Feb 2023 starting at 10am with an initial RBFRS presentation for 30/60 mins and further timings to follow. We may run over 2 days depending on interest on the 24th February 2023 or 3rd March 2023.
Full details of the event and all associated communications shall be managed using the RBFA/RBFRS Business Portal and any interested suppliers are encouraged to register on the Portal to ensure that they are notified of any updates.
II.3)

Estimated date of publication of contract notice:

08/02/2023

Section IV: Procedure

IV.1)

Description

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

Section VI: Complementary information