Contract notice

Section I: Contracting authority

I.1)

Name and addresses

North Yorkshire County Council

8867655

County Hall, Racecourse Lane,

Northallerton

DL7 8AD

Contact person: Kate Chapman

Telephone: +44 1609533450

E-mail: Kate.Chapman@northyorks.gov.uk

NUTS code: UK - UNITED KINGDOM

Internet address(es):

Main address: https://www.northyorks.gov.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104117

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=58991&B=UK

Additional information can be obtained from

the abovementioned address:

Tenders or requests to participate must be submitted

electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=58991&B=UK

Tenders or requests to participate must be submitted

to the abovementioned address

I.4)

Type of the contracting authority

Regional or local authority

I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

MIS/FAS in Educational Establishments Framework

II.1.2)

Main CPV code

72000000 - IT services: consulting, software development, Internet and support

II.1.3)

Type of contract

Services

II.1.4)

Short description

The Authority wishes to seek tenders for a framework contract in regards to The Provision of a Management Information System (MIS) and a Financial Accounting System (FAS) for use in public sector educational establishments throughout England and Wales .This includes, although is not limited to: nurseries, primary schools, secondary schools, academies and multi-academy trusts.
This framework will be available to all Local Authorities and all public sector funded education establishments throughout England and Wales. A full list of English Local Authorities can be found at: https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/491463/List_of_councils_in_England.pdf
A list of all Welsh Local Authorities can be found at https://law.gov.wales/local-government-bodies Finally a list of all public sector education establishments can be found at www.get-information-schools.service.gov.uk

II.1.5)

Estimated total value

Value excluding VAT: 5600000.00 GBP

II.1.6)

Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)

Description

II.2.1)

Title

Management Information System with support from an accredited support team for Primary Schools

Lot No: 1

II.2.2)

Additional CPV code(s)

72300000 - Data services

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

II.2.4)

Description of the procurement

Lot One requires the supply of MIS for use in primary schools, support should be provided by an accredited support team.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 600000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Management Information System with support from an accredited support team for Secondary Schools.

Lot No: 2

II.2.2)

Additional CPV code(s)

72310000 - Data-processing services

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

II.2.4)

Description of the procurement

Lot Two requires the supply of MIS for use in secondary schools, support should be provided by an accredited support team.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 600000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Management Information System with support from the Supplier for Primary Schools.

Lot No: 3

II.2.2)

Additional CPV code(s)

72300000 - Data services

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

II.2.4)

Description of the procurement

Lot Three requires the supply of MIS for use in primary schools, support should be provided directly by the Supplier.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 600000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Management Information System with support from the Supplier for Secondary Schools.

Lot No: 4

II.2.2)

Additional CPV code(s)

72300000 - Data services

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

II.2.4)

Description of the procurement

Lot Four requires the supply of MIS for use in secondary schools, support should be provided directly by the Supplier.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 600000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Financial Accounting System with support from an accredited support team for Primary Schools

Lot No: 5

II.2.2)

Additional CPV code(s)

72300000 - Data services

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

II.2.4)

Description of the procurement

Lot 5 - requires the supply of FAS for use in primary schools, support should be provided by a accredited support team.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 100000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Financial Accounting System with support from an accredited support team for Secondary Schools.

Lot No: 6

II.2.2)

Additional CPV code(s)

72300000 - Data services

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

II.2.4)

Description of the procurement

Lot 6 - requires the supply of FAS for use in secondary schools, support should be provided by a accredited support team.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 100000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Financial Accounting System with support from the Supplier for Primary Schools

Lot No: 7

II.2.2)

Additional CPV code(s)

72300000 - Data services

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

II.2.4)

Description of the procurement

Lot 7 - requires the supply of FAS for use in primary schools, support should be provided directly by the Supplier.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 100000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Financial Accounting System with support from the Supplier for Secondary Schools

Lot No: 8

II.2.2)

Additional CPV code(s)

72300000 - Data services

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

II.2.4)

Description of the procurement

Lot 8 requires the supply of FAS for use in secondary schools, support should be provided directly by the Supplier.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 100000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Management Information System & a Financial Accounting System with support from accredited support team for Primary Schools

Lot No: 9

II.2.2)

Additional CPV code(s)

72300000 - Data services

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

II.2.4)

Description of the procurement

Lot 9 requires the supply of both MIS and FAS for use in primary schools, with support provided by an accredited support team.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 700000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Management Information System & a Financial Accounting System with support from accredited support team for Secondary Schools

Lot No: 10

II.2.2)

Additional CPV code(s)

72300000 - Data services

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

II.2.4)

Description of the procurement

Lot 10 requires the supply of both MIS and FAS for use in secondary schools, with support provided by an accredited support team.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 700000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Management Information System & a Financial Accounting System with support from the Supplier for Primary Schools

Lot No: 11

II.2.2)

Additional CPV code(s)

72300000 - Data services

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

II.2.4)

Description of the procurement

Lot 11 requires the supply of both MIS and FAS for use in primary schools, with support provided directly by the supplier.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 700000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Management Information System & a Financial Accounting System with support from the Supplier for Secondary Schools.

Lot No: 12

II.2.2)

Additional CPV code(s)

72300000 - Data services

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

II.2.4)

Description of the procurement

Lot 12 requires the supply of both MIS and FAS for use in secondary schools, with support provided directly by the Supplier.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 700000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents

III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 10

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes

IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date: 13/03/2023

Local time: 12:00

IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 3 (from the date stated for receipt of tender)

IV.2.7)

Conditions for opening of tenders

Date: 13/03/2023

Local time: 12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: no

VI.2)

Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.4)

Procedures for review

VI.4.1)

Review body

North Yorkshire County Council, Legal Services

County Hall

Northallerton

DL7 8AD

E-mail: legal.services@northyorks.gov.uk

Internet address: www.northyorks.gov.uk

VI.4.2)

Body responsible for mediation procedures

North Yorkshire County Council, Legal Services

County Hall

Northallerton

DL7 8AD

E-mail: legal.services@northyorks.gov.uk

Internet address: www.northyorks.gov.uk

VI.4.4)

Service from which information about the review procedure may be obtained

North Yorkshire County Council, Legal Services

County Hall

Northallerton

DL7 8AD

E-mail: legal.services@northyorks.gov.uk

Internet address: www.northyorks.gov.uk