UK

Contract notice

Information

Published

Expire date: 14/02/2023

External Reference: 2023-529817

FTS Reference: 2023-001403

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

North Yorkshire County Council
8867655
County Hall, Racecourse Lane,
Northallerton
DL7 8AD
UK
Contact person: Mark Taylor
Telephone: +44 1609533450
E-mail: procurement@northyorks.gov.uk
NUTS code:  UKE22 -  North Yorkshire CC
Internet address(es):
Main address: https://www.northyorks.gov.uk
Address of the buyer profile: https://yortender.eu-supply.com/ctm/Company/CompanyInformation/Index/104117

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=58243&B=UK
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=58243&B=UK
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Procurement of Lone Worker Solutions for North Yorkshire Council
Reference number:  64316
II.1.2)

Main CPV code

71317200  -  Health and safety services
II.1.3)

Type of contract

Services
II.1.4)

Short description

North Yorkshire County Council (the Council) are seeking a specialist supplier in order to procure a comprehensive lone worker solution, including alarm receiving centre and management information portal. The solution will support the Council’s obligations to ensure the health, safety and welfare of staff undertaking lone worker activities. The Council are undertaking this procurement; however, tenderers should note that there is currently a process of local government reorganisation underway in North Yorkshire. From 1 April 2023 North Yorkshire County Council and the seven district and borough councils in North Yorkshire will have merged to become the new legal entity of North Yorkshire Council. The Council are undertaking this procurement on behalf of North Yorkshire Council.
II.1.5)

Estimated total value

Value excluding VAT: 300000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

35113000  -  Safety equipment
48100000  -  Industry specific software package
II.2.3)

Place of performance

NUTS code:  UKE22 -  North Yorkshire CC
II.2.4)

Description of the procurement

North Yorkshire County Council (the Council) are seeking a specialist supplier in order to procure a comprehensive lone worker solution, including alarm receiving centre and management information portal. The solution will support the Council’s obligations to ensure the health, safety and welfare of staff undertaking lone worker activities. The Council are undertaking this procurement; however, tenderers should note that there is currently a process of local government reorganisation underway in North Yorkshire. From 1 April 2023 North Yorkshire County Council and the seven district and borough councils in North Yorkshire will have merged to become the new legal entity of North Yorkshire Council. The Council are undertaking this procurement on behalf of North Yorkshire Council.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Implementation  /  Weighting:  12.5
Quality criterion  -  Name:  Usage  /  Weighting:  7.5
Quality criterion  -  Name:  Alarm Receiving Centre  /  Weighting:  5
Quality criterion  -  Name:  Accessing the Systems  /  Weighting:  3.15
Quality criterion  -  Name:  Technical Architecture  /  Weighting:  0.93
Quality criterion  -  Name:  Security  /  Weighting:  0.35
Quality criterion  -  Name:  Data Protection and Governance  /  Weighting:  4.79
Quality criterion  -  Name:  Identity and Authentication  /  Weighting:  1.99
Quality criterion  -  Name:  Availability and Resilience  /  Weighting:  2.69
Quality criterion  -  Name:  Data Import and Export  /  Weighting:  0.93
Quality criterion  -  Name:  Integration  /  Weighting:  3.50
Quality criterion  -  Name:  Reporting  /  Weighting:  2.22
Quality criterion  -  Name:  Support  /  Weighting:  2.57
Quality criterion  -  Name:  Scaling  /  Weighting:  1.40
Quality criterion  -  Name:  Standards and Certifications  /  Weighting:  0.47
Price  -  Weighting:  50
II.2.6)

Estimated value

Value excluding VAT: 300000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:  
24 month initial period, followed by one further optional 12 month period.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the FTS: 2022/S 000-030477
IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  09/02/2023
Local time:  17:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 3  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  10/02/2023
Local time:  11:00
Place:  
Procurement and Contract Management, North Yorkshire County Council, County Hall, Northallerton, DL7 8AD
Information about authorised persons and opening procedure:  
An independent member of the Procurement and Contract Management section will verify the tenders through our e-tendering system (YORtender).

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)

Additional information

To access the tender documents you must register your organisation details on the YORtender (ProContract) system at https://procontract.due-north.com/Login/ by creating a username, password and company profile.
To view details of this opportunity click on the Find Opportunities icon within the Opportunities section. Select North Yorkshire County Council from the Organisations drop down in the filter section and click Update. The Opportunity should then be displayed on the page. Alternatively use the Find Opportunities icon and
• change the All Data drop down to Reference Number in the search drop down;
• enter the contract ID: 64316;
• click Go, and the details of this contract should be displayed.
Once you have selected the Opportunity by clicking on the project title, you will need to express your interest by clicking the Register Interest In This Opportunity button. This will then allow you to download any documentation required, complete and upload the documents to the system. This must be done in advance of the deadline date.
If you require further information, guidance or support using YORtender (ProContract) please visit the supplier help centre: https://supplierhelp.due-north.com/ If you have specific system issues please log a support call using the following link: http://proactis.kayako.com/procontractv3/Core/Default/Index
Alternatively you can log your call by emailing ProContractSuppliers@proactis.com. For critical and time-sensitive issues (requiring resolution within 60 minutes) please call 0330 005 0352.
VI.4)

Procedures for review

VI.4.1)

Review body

High Court of England and Wales
Strand, City of Westminster
London
UK
Internet address: https://www.judiciary.uk/

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Precise information on deadline(s) for review procedures:
North Yorkshire County Council shall in accordance with the Public Contracts (Amendment) Regulations 2015, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers.
The Council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable.
Should additional information be required, please contact the person cited in paragraph I.1) of this form. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations2015 (SI 2015 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England and Wales).
Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the Court may only award damages once the contract has been entered into.
VI.4.4)

Service from which information about the review procedure may be obtained

High Court of England and Wales
Strand, City of Westminster
London
UK
Telephone: +44 2079476000
Internet address: https://www.judiciary.uk/