UK

Contract notice

Information

Published

Expire date: 31/01/2023

External Reference: 2022-581258

FTS Reference: 2022-034597

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

London School of Hygiene & Tropical Medicine
RC000330
Keppel Street
London
WC1E 7HT
UK
Contact person: Simon Coller
Telephone: +44 2079272471
E-mail: simon.coller1@lshtm.ac.uk
NUTS code:  UKI -  LONDON
Internet address(es):
Main address: http://www.lshtm.ac.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104519

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=57924&B=LSHTM
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=57924&B=LSHTM
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Building Management Systems Maintenance and Upgrades
Reference number:  LSHTM-2022-77
II.1.2)

Main CPV code

50700000  -  Repair and maintenance services of building installations
II.1.3)

Type of contract

Services
II.1.4)

Short description

LSHTM wishes to award a contract for the maintenance, repair, upgrading, modification and remote monitoring of Building Management Systems manufactured by Distech Controls and Satchwell and located in buildings in Bloomsbury (London WC1). The contract will have a 5-year primary term and options to extend for 2 additional years.
II.1.5)

Estimated total value

Value excluding VAT: 1025000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

45315100  -  Electrical engineering installation works
71314200  -  Energy-management services
II.2.3)

Place of performance

NUTS code:  UKI -  LONDON
Main site or place of performance:  
Bloomsbury
II.2.4)

Description of the procurement

LSHTM's Building Management Systems, installed in buildings located in Bloomsbury (London WC1), require maintenance, improvement and monitoring. The core services will be planned preventative maintenance (104 engineer days per year rising to 128 from 2025), callouts, reactive repairs and 24/7/365 remote monitoring. There will also be ongoing requirements for small works (upgrades and modifications) including a project to be delivered in 2023 (the South Courtyard Upgrade). The contractor will deploy engineers who are qualified to work on Distech Controls BMS systems and able to support end-of-life Satchwell systems.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 1025000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2023  /  End: 31/03/2028
This contract is subject to renewal: yes
Description of renewals:  
There will be 2 x 1-year extension options.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  31/01/2023
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 3  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  31/01/2023
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

The Royal Courts of Justice
The Strand
London
WC2A 2LL
UK

VI.4.2)

Body responsible for mediation procedures

London School of Hygiene & Tropical Medicine
Keppel Street
London
WC1E 7HT
UK
Internet address: www.lshtm.ac.uk

VI.4.4)

Service from which information about the review procedure may be obtained

London School of Hygiene & Tropical Medicine
Keppel Street
London
WC1E 7HT
UK
Internet address: www.lshtm.ac.uk