UK

Contract award notice

Information

Published

External Reference: 2023-559616

FTS Reference: 2023-000497

Contract award notice

Contract award notice

Results of the procurement procedure

Section I: Contracting authority

I.1)

Name and addresses

Sheffield City Council
(GB) 173 5488 38
Town Hall, Pinstone Street,
Sheffield
S1 2HH
UK
Contact person: Jack Burns
Telephone: +44 01142053367
E-mail: jack.burns@sheffield.gov.uk
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
Main address: https://www.sheffield.gov.uk
Address of the buyer profile: https://yortender.eu-supply.com/ctm/Company/CompanyInformation/Index/104130

I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Fire Alarms & Emergency Lighting
Reference number:  56974
II.1.2)

Main CPV code

50000000  -  Repair and maintenance services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Scheduled Servicing, Maintenance and Inspection and Responsive Maintenance of Fire Alarms & Emergency Lighting, Gas Suppression Systems & Sprinklers
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  160000.00  GBP
II.2)

Description

II.2.2)

Additional CPV code(s)

31518200  -  Emergency lighting equipment
31625000  -  Burglar and fire alarms
44115500  -  Sprinkler systems
50413100  -  Repair and maintenance services of gas-detection equipment
75251110  -  Fire-prevention services
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
Main site or place of performance:  
Sheffield, South Yorkshire
II.2.4)

Description of the procurement

Scheduled Servicing, Maintenance and Inspection and Responsive Maintenance of Fire Alarms & Emergency Lighting, Gas Suppression Systems & Sprinklers
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Quality  /  Weighting:  25
Quality criterion  -  Name:  Social Value  /  Weighting:  10
Price  -  Weighting:  65
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Following a full and thorough evaluation of all bids received and the methodology detailed in the ITT, based on the following criteria:
Quality - 25%
Social Value - 10%
Price - 65%
The bidder selected achieved the highest overall score on the combined elements.
The decision to appoint was made by the Council on 18th November 2022.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the FTS: 2022/S 000-020540
IV.2.9)

Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice

Section V: Award of contract

Contract No: 1

Title: Fire Alarms & Emergency Lighting

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

12/12/2022
V.2.2)

Information about tenders

Number of tenders received:  9
Number of tenders received from SMEs:  8
Number of tenders received from tenderers from EU Member States:  9
Number of tenders received from tenderers from non-EU Member States:  0
Number of tenders received by electronic means:  9
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

DFP Services Ltd
4123832
1 Artemis Court
Durham
DH7 8XQ
UK
Telephone: +44 1913783300
E-mail: bidteam@dfpservices.co.uk
Fax: +44 1913783348
NUTS code:  UKE32 -  Sheffield
Internet address: http://www.dfpservices.co.uk

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  160000.00  GBP
Total value of the contract/lot:  160000.00  GBP

Section VI: Complementary information

VI.3)

Additional information

Due to the bid received scoring the lowest from a combined comparison total of Pricing, Quality and Social Value factors, DFP Services were awarded the contract by Sheffield City Council on November 18th 2022.
VI.4)

Procedures for review

VI.4.1)

Review body

Sheffield City Council
Sheffield Town Hall, Pinstone Street,
Sheffield
S1 2HH
UK
Internet address: https://www.sheffield.gov.uk

VI.4.2)

Body responsible for mediation procedures

Sheffield City Council
Sheffield Town Hall, Pinstone Street,
Sheffield
S1 2HH
UK
Internet address: https://www.sheffield.gov.uk

VI.4.4)

Service from which information about the review procedure may be obtained

Sheffield City Council
Sheffield Town Hall, Pinstone Street,
Sheffield
S1 2HH
UK
Internet address: https://www.sheffield.gov.uk