UK

Contract notice

Information

Published

Expire date: 02/02/2023

External Reference: 2022-578516

FTS Reference: 2022-034888

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

London School of Hygiene & Tropical Medicine
RC000330
Keppel Street,
London
WC1E 7HT
UK
Contact person: Caroline Chipperfield
E-mail: caroline.chipperfield@lshtm.ac.uk
NUTS code:  UKI31 -  Camden and City of London
Internet address(es):
Main address: http://www.lshtm.ac.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104519

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=57842&B=LSHTM
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=57842&B=LSHTM
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

HR & Payroll Solution
Reference number:  LSHTM-2021-08
II.1.2)

Main CPV code

48450000  -  Time accounting or human resources software package
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

LSHTM requires a resilient HR and Payroll system to replace the current platform, which must be cloud based software as a service.
The solution is primarily required to cater for users within the UK for 3,000 approximately in total. It is expected to have the capability for managing a complete employee lifecycle from onboarding to offboarding in compliance with statutory requirements.
Due to changes in business requirements and acquisition of global workforce, LSHTM will potentially require a system with global capabilities.
II.1.5)

Estimated total value

Value excluding VAT: 3000000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

72212450  -  Time accounting or human resources software development services
II.2.3)

Place of performance

NUTS code:  UKI31 -  Camden and City of London
II.2.4)

Description of the procurement

LSHTM requires a resilient HR and Payroll system to replace the current platform, which must be cloud based software as a service.
The solution is primarily required to cater for users within the UK for 3,000 approximately in total. It is expected to have the capability for managing a complete employee lifecycle from onboarding to offboarding in compliance with statutory requirements.
Due to changes in business requirements and acquisition of global workforce, LSHTM will potentially require a system with global capabilities.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 3000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:  
Contract is for 5 Years with 2 optional extensions of 1 year
II.2.10)

Information about variants

Variants will be accepted: yes
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the FTS: 2021/S 000-003967
IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  02/02/2023
Local time:  13:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 5  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  02/02/2023
Local time:  13:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
Estimated timing for further notices to be published:  
7 Years
VI.4)

Procedures for review

VI.4.1)

Review body

The Royal Courts of Justice
The Strand
London
WC2A 2LL
UK

VI.4.4)

Service from which information about the review procedure may be obtained

London School of Hygiene & Tropical Medicine
Keppel Street
London
WC1E 7HT
UK
E-mail: procurement@lshtm.ac.uk