UK

Contract notice

Information

Published

Expire date: 27/02/2023

External Reference: 2023-552866

FTS Reference: 2023-002061

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

Lancashire Constabulary
GB 618 9909 89
Lancashire Headquarters, Saunders Lane, Hutton
Preston
PR4 5SB
UK
Contact person: Allan Williams
Telephone: +44 1772413795
E-mail: allan.williams@lancashire.police.uk
NUTS code:  UKD4 -  Lancashire
Internet address(es):
Main address: https://www.lancashire.police.uk/about-us/our-organisation/how-to-do-business-with-us/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/36737

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=56644&B=BLUELIGHT
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=56644&B=BLUELIGHT
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

The Servicing, Maintenance of Heating & Ventilation Systems for Lancashire Constabulary
Reference number:  Estates
II.1.2)

Main CPV code

50720000  -  Repair and maintenance services of central heating
II.1.3)

Type of contract

Services
II.1.4)

Short description

Lancashire Constabulary is inviting bidders to tend for a Heating and ventilation contract.
The contract will be divided into two separate categories (referred to as lots):
 Lot 1 – Servicing and maintenance of heating systems
 Lot 2 – Servicing and maintenance of Ventilation systems
The Constabulary is looking for a maximum of one Bidder for each lot but is inviting bidders to either apply for one or both lots.
II.1.5)

Estimated total value

Value excluding VAT: 3000000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  maximum number of lots: 2
Maximum number of lots that may be awarded to one tenderer:  2
II.2)

Description

II.2.1)

Title

Servicing and Maintenance of Heating Systems
Lot No:  1
II.2.2)

Additional CPV code(s)

39715200  -  Heating equipment
39715210  -  Central-heating equipment
44621110  -  Central-heating radiators
44621220  -  Central-heating boilers
45232141  -  Heating works
45331000  -  Heating, ventilation and air-conditioning installation work
45331100  -  Central-heating installation work
50000000  -  Repair and maintenance services
50531100  -  Repair and maintenance services of boilers
50531200  -  Gas appliance maintenance services
50712000  -  Repair and maintenance services of mechanical building installations
71314310  -  Heating engineering services for buildings
II.2.3)

Place of performance

NUTS code:  UKD4 -  Lancashire
II.2.4)

Description of the procurement

Lancashire Constabulary is inviting bidders to tend for a Heating and ventilation contract.
The contract will be divided into two separate categories (referred to as lots):
 Lot 1 – Servicing and maintenance of heating systems
 Lot 2 – Servicing and maintenance of Ventilation systems
Lot 1 will be for Heating systems will cover the planned/programme for the servicing, maintenance work and repairs of all the heating and water systems on each site to ensure operational liability.
This will either be on a routine or call-out basis. The successful supplier will be required to provide a Monday to Friday, 9am to 5pm for service and a 24 hour 365 days per annum call out facility for urgent repairs.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 3000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2023  /  End: 31/07/2027
This contract is subject to renewal: yes
Description of renewals:  
Two years, plus one, plus one
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3  /  Maximum number: 7
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Servicing and Maintenance of Ventilation Systems
Lot No:  2
II.2.2)

Additional CPV code(s)

39563530  -  Ventilation ducting
42500000  -  Cooling and ventilation equipment
42520000  -  Ventilation equipment
45331000  -  Heating, ventilation and air-conditioning installation work
45331200  -  Ventilation and air-conditioning installation work
45331210  -  Ventilation installation work
45331211  -  Outdoor ventilation installation work
71315410  -  Inspection of ventilation system
71321400  -  Ventilation consultancy services
42512000  -  Air-conditioning installations
42512200  -  Wall air-conditioning machines
42512500  -  Parts of air-conditioning machines
II.2.3)

Place of performance

NUTS code:  UKD4 -  Lancashire
NUTS code:  UK -  UNITED KINGDOM
II.2.4)

Description of the procurement

Lancashire Constabulary is inviting bidders to tend for a Heating and ventilation contract.
The contract will be divided into two separate categories (referred to as lots):
 Lot 1 – Servicing and maintenance of heating systems
 Lot 2 – Servicing and maintenance of Ventilation systems
Lot 2 will be for Air conditioning and ventilation systems on each site to ensure operational reliability. This will either be on a routine or call-out basis. The successful supplier will be required to provide a Monday to Friday, 9am to 5pm for service and a 24 hour 365 days per annum call out facility for urgent repairs.
The Constabulary is looking for a maximum of one Bidder for each lot but is inviting bidders to either apply for one or both lots.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 3000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2023  /  End: 31/05/2027
This contract is subject to renewal: yes
Description of renewals:  
Two years, plus one, plus one
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 7
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  See supplier selection questionnaire
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Restricted procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  27/02/2023
Local time:  12:00
IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 17/04/2023
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  01/08/2023

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

High Court
The Law Courts, Openshaw Place, Ringway
Preston
PR1 2LL
UK