UK

Contract notice

Information

Published

Expire date: 12/01/2023

External Reference: 2022-539937

FTS Reference: 2022-034534

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

Rotherham Metropolitan Borough Council
GB173552264
Riverside House, Main Street
Rotherham
S60 1AE
UK
Contact person: Angela Wilson
Telephone: +44 1709334551
E-mail: Angela-proc.Wilson@rotherham.gov.uk
NUTS code:  UKE31 -  Barnsley, Doncaster and Rotherham
Internet address(es):
Main address: https://www.rotherham.gov.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104118

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=52469&B=UK
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=52469&B=UK
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Rough Sleepers Initiative (RSI) Accommodation Based Support Hub
Reference number:  22-037
II.1.2)

Main CPV code

85144000  -  Residential health facilities services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Rough Sleepers Initiative (RSI) Accommodation Based Support Hub
II.1.5)

Estimated total value

Value excluding VAT: 640135.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

70333000  -  Housing services
85000000  -  Health and social work services
85311000  -  Social work services with accommodation
98000000  -  Other community, social and personal services
II.2.3)

Place of performance

NUTS code:  UKE31 -  Barnsley, Doncaster and Rotherham
NUTS code:  UK -  UNITED KINGDOM
Main site or place of performance:  
Rotherham
II.2.4)

Description of the procurement

The Key components for Rough Sleeper Initiative (RSI) Accommodation Based Support Hub are as follows: -
.
• It will be staffed 24 hours a day.
• It will have capacity for up to 8 short-term emergency bed spaces
• It will provide a communal area that will serve the purpose of a hub for residents (non-residents by invite only)
• It will provide a welcoming safe environment
• It will provide strength-based approach support
• Staff will be experienced in working with entrenched Rough Sleepers, including those presenting with complex needs
• It will deliver joint support between the Provider and the RSI team.
• Rotherham Councils in-house RSI team will lead on driving a coordinated approach with specialist agencies and housing options as part of the move on efforts
• Accommodation will be provided for up to 6 weeks with extensions permitted at RSI team request
• It will form an integral part of part of the Rough Sleepers Initiative Pathway
.
The service will not be required to accommodate single females and will therefore be deemed out of scope as other more appropriate provisions will be utilised.
.
Important Dates for your diary.
.
20/12/2022 12:00 Noon: Deadline for submissions of any requests to amend the Terms & Conditions
.
22/12/2022 12 Noon: Social Value Bidders Q & A /Clarification submission deadline
.
16/12/2022 10:00- 12:00 am: Social Value Bidders Clarifications / Q&A session
.
If no questions are received in respect of the social value bidders’ event, the clarification /Q&A part of the event will not go ahead.
.
The contract will be fixed for the initial period of 1 year 9 months less 3 days at £297,980.38 and will be paid monthly in arrears as detailed in the terms and conditions.
.
The cost of the service from 1 April 2025, will be in line with any grant bid for and received from the Department for Levelling up – Housing & communities or any other grant funding secured.
.
It is anticipated that the contract will commence on 04/07/2023. The contract will have an option to extend by up to a further two years, making the latest possible expiry date 31/03/2027
.
The Council is committed to a performance and evidence-based approach to Social Value and has partnered with the Social Value Portal (SVP) to assist in the delivery of this. Based on the National TOMs (Themes, Outcomes and Measures) developed by the Social Value Portal, bidders are required to propose credible commitments against which performance (for the successful bidder) will be monitored.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Quality  /  Weighting:  80
Quality criterion  -  Name:  Social Value  /  Weighting:  20
Price  -  Weighting:  0
II.2.6)

Estimated value

Value excluding VAT: 640136.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 04/07/2023  /  End: 31/03/2025
This contract is subject to renewal: yes
Description of renewals:  
It is anticipated that the contract will commence on 04/07/2023. The contract will have an option to extend by up to a further two years, making the latest possible expiry date 31/03/2027 dependent on any grant funding secured
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
The contract will have an option to extend by up to a further two years at the end of the initial contract period, making the latest possible expiry date 31/03/2027.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the FTS: 2022/S 000-020215
IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  12/01/2023
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 4  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  12/01/2023
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

High Court
The Royal Courts of Justice, The Strand,
London
WC2A 2LL
UK

VI.4.2)

Body responsible for mediation procedures

High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into, the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the Contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.4)

Service from which information about the review procedure may be obtained

High Court
The Royal Courts of Justice, The Strand,
London
WC2A 2LL
UK