UK

Contract notice

Information

Published

Expire date: 16/11/2022

External Reference: 2022-546579

FTS Reference: 2022-026734

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

West Mercia Police
N/A
Hindlip Hall
Worcester
WR3 8SP
UK
Contact person: Farzad Zeb
Telephone: +44 1905331621
E-mail: farzad.zeb@westmercia.police.uk
NUTS code:  UKG1 -  Herefordshire, Worcestershire and Warwickshire
Internet address(es):
Main address: http://www.westmercia.police.uk

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=53070&B=BLUELIGHT
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=53070&B=BLUELIGHT
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Tender for a System incorporating Human Resources, Duties Management & Training Administration & Payroll
Reference number:  11405
II.1.2)

Main CPV code

72261000  -  Software support services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The West Mercia Police & Crime Commissioner (the Authority) invites you to tender for the provision for and implementation of a system that incorporates Human Resources, Duties Management, Training Administration and Payroll. The solution needs to be tried and tested in the policing environment (or equivalent) to minimise any risk of operational impact.
The Contract will commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority’s discretion.
Requirements are broken into LOT(S):
• Lot 1- HR DMS & TAS
• Lot 2 – PAYROLL
• Lot 3 - HR, DMS, TAS & PAYROLL
Bidders are invited to bid for all or any one lot. Based on the submitted proposals the Authority will take a business decision as to which lot(s) to proceed with to award. The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money.
II.1.5)

Estimated total value

Value excluding VAT: 3500000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:  
• Lot 1- HR DMS & TAS
• Lot 2 – PAYROLL
• Lot 3 - HR, DMS, TAS & PAYROLL
II.2)

Description

II.2.1)

Title

Human Resource Management System, Duties Management System & Training Administration System
Lot No:  1
II.2.2)

Additional CPV code(s)

48450000  -  Time accounting or human resources software package
72261000  -  Software support services
II.2.3)

Place of performance

NUTS code:  UKG1 -  Herefordshire, Worcestershire and Warwickshire
Main site or place of performance:  
WR3 8SP
II.2.4)

Description of the procurement

The West Mercia Police & Crime Commissioner (the Authority) invites you to tender for the provision for and implementation of a system that incorporates Human Resources, Duties Management, Training Administration The solution needs to be tried and tested in the policing environment (or equivalent) to minimise any risk of operational impact.
The Contract will be with a single supplier to commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority’s discretion following a review of the service. This extension period shall be subject to:
• The organisational requirements of the Authority.
• The Contractor maintaining levels of performance which are acceptable to the Authority throughout the preceding contract period.
• The Contractor offering levels of pricing and value which are acceptable to the Authority for the extension period.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 3000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:  
The Contract will be with a single supplier to commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority’s discretion following a review of the service.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
Bidders are invited to bid for all or any one lot. Based on the submitted proposals the Authority will take a business decision as to which lot(s) to proceed with to award. The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

The Authority expressly reserves the right to make changes to the tendering timetable accepts no liability should this happen.
Evaluators will evaluate each bid and Lots inclusive of both quality and price.
The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money.
II.2)

Description

II.2.1)

Title

Payroll
Lot No:  2
II.2.2)

Additional CPV code(s)

79211110  -  Payroll management services
72261000  -  Software support services
II.2.3)

Place of performance

NUTS code:  UKG1 -  Herefordshire, Worcestershire and Warwickshire
Main site or place of performance:  
WR38SP
II.2.4)

Description of the procurement

The West Mercia Police & Crime Commissioner (the Authority) invites you to tender for the provision for and implementation of a Payroll system. The solution needs to be tried and tested and integratable with other systems in the policing environment (or equivalent) to minimise any risk of operational impact.
The Contract will be with a single supplier to commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority’s discretion following a review of the service. This extension period shall be subject to:
• The organisational requirements of the Authority.
• The Contractor maintaining levels of performance which are acceptable to the Authority throughout the preceding contract period.
• The Contractor offering levels of pricing and value which are acceptable to the Authority for the extension period.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 500000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:  
The Contract will be with a single supplier to commence on system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority’s discretion following a review of the service.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
Bidders are invited to bid for all or any one lot. Based on the submitted proposals the Authority will take a business decision as to which lot(s) to proceed with to award. The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

The Authority expressly reserves the right to make changes to the tendering timetable and accepts no liability should this happen.
Evaluators will evaluate each bid and Lots inclusive of both quality and price.
The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money.
II.2)

Description

II.2.1)

Title

Human Resource Management System, Duties Management System & Training Administration System & PAYROLL
Lot No:  3
II.2.2)

Additional CPV code(s)

48450000  -  Time accounting or human resources software package
79211110  -  Payroll management services
72261000  -  Software support services
II.2.3)

Place of performance

NUTS code:  UKG1 -  Herefordshire, Worcestershire and Warwickshire
Main site or place of performance:  
WR38SP
II.2.4)

Description of the procurement

The West Mercia Police & Crime Commissioner (the Authority) invites you to tender for the provision for and implementation of a system that incorporates Human Resources, Duties Management, Training Administration & Payroll. The solution needs to be tried and tested in the policing environment (or equivalent) to minimise any risk of operational impact.
The Contract will be with a single supplier to commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority’s discretion following a review of the service. This extension period shall be subject to:
• The organisational requirements of the Authority.
• The Contractor maintaining levels of performance which are acceptable to the Authority throughout the preceding contract period.
• The Contractor offering levels of pricing and value which are acceptable to the Authority for the extension period.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 3500000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:  
The Contract will be with a single supplier to commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority’s discretion following a review of the service.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
Bidders are invited to bid for all or any one lot. Based on the submitted proposals the Authority will take a business decision as to which lot(s) to proceed with to award. The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

The Authority expressly reserves the right to make changes to the tendering timetable and accepts no liability should this happen.
Evaluators will evaluate each bid and Lots inclusive of both quality and price.
The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

As stated in the procurement documents.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  16/11/2022
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 3  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  16/11/2022
Local time:  12:01

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
Estimated timing for further notices to be published:  
60 months
VI.4)

Procedures for review

VI.4.1)

Review body

West Mercia Police and Crime Commissioner
Hindlip Hall, Hindlip
Worcester
WR3 8SP
UK