UK

Prior information notice

Information

Published

Expire date: 09/09/2022

External Reference: 2022-504931

FTS Reference: 2022-020804

Prior information notice

Prior information notice

Services

This notice is for prior information only

Section I: Contracting authority

I.1)

Name and addresses

Thames Valley Police
VAT – GB 180 5571 07
Police HQ North, Meadow House, The Boulevard, Lang
Kidlington, Oxon
OX5 1NZ
UK
Contact person: Dan Penny
Telephone: +44 7977027626
E-mail: daniel.penny@thamesvalley.police.uk
Fax: +44 1865541579
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
Main address: https://www.thamesvalley.police.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/32823

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=51110&B=BLUELIGHT
Additional information can be obtained from
the abovementioned address:  
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Existing Software continuity or new software purchase
Reference number:  TVP00726
II.1.2)

Main CPV code

72000000  -  IT services: consulting, software development, Internet and support
II.1.3)

Type of contract

Services
II.1.4)

Short description

Thames Valley Police acting as lead Authority for ACRO who use ECRIS RI (European Criminal Information System Reference Implementation) which is a piece of software that enables EU member states to exchange criminal records via a messaging service. Since BREXIT there is a UK version UKCRIS RI (UK Criminal Information System Reference Implementation) which the EU will work with, with the understanding that the UK would maintain and upgrade the system beyond the version available to us at the time of our exit.
II.1.5)

Estimated total value

Value excluding VAT: 250000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

48611000  -  Database software package
48612000  -  Database-management system
48614000  -  Data-acquisition system
64216100  -  Electronic message services
64216110  -  Electronic data exchange services
72266000  -  Software consultancy services
72267100  -  Maintenance of information technology software
72330000  -  Content or data standardization and classification services
80590000  -  Tutorial services
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
Main site or place of performance:  
Thames Valley, Hampshire, Isle of Wight
II.2.4)

Description of the procurement

Thames Valley Police acting as lead Authority for ACRO who use ECRIS RI (European Criminal Information System Reference Implementation) which is a piece of software that enables EU member states to exchange criminal records via a messaging service. Since BREXIT there is a UK version UKCRIS RI (UK Criminal Information System Reference Implementation) which the EU will work with, with the understanding that the UK would maintain and upgrade the system beyond the version available to us at the time of our exit.
II.2.14)

Additional information

Software originally created by an EU company called Tracsis International.
Migrating software upgrade over to Azure with Joint ICT, keep on SaaS. Looking for a provider who is up to speed with Tracsis to maintain and support software or they can develop their own version of the software but would need full maintenance and support.
II.3)

Estimated date of publication of contract notice:

17/08/2022

Section IV: Procedure

IV.1)

Description

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

Section VI: Complementary information

VI.3)

Additional information

Software development to remake new style of RI software (if needed)
Customer support to provide maintenance and support the customer(s)
Possibility of taking over maintenance and support of existing RI software, a provider who is up to speed to Tracsis International RI software
We anticipate to run an open procurement process depending on the responses received from this PIN. Bidders maybe asked to participate in an engagement exercise.