II.1)
Scope of the procurement
Core HR (Human Resources) IT System
Reference number:
DS372-21
48000000
-
Software package and information systems
Supplies
II.1.4)
Short description
Devon & Somerset Fire & Rescue Authority (DSFRA) requires an IT system to support its Core HR functions. DSFRA has over 2000 employees. To support the objective of improving services to the organisation, the HR function is seeking to identify options to efficiently streamline its HR/People IT systems landscape.
Currently, the Authority is considering the following options for the systems landscape:
1) A single system — providing all of the functionality listed below; or
2) A core system providing the essential requirements integrated with separate systems for the additional requirements.
The People Services team is made up of Pay and Reward, HR, and OD (Organisational Development).
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2.2)
Additional CPV code(s)
48100000
-
Industry specific software package
48219300
-
Administration software package
48900000
-
Miscellaneous software package and computer systems
II.2.3)
Place of performance
NUTS code:
UKK -
SOUTH WEST (ENGLAND)
Main site or place of performance:
Devon & Somerset
II.2.4)
Description of the procurement
Devon & Somerset Fire & Rescue Authority (DSFRA) requires an IT system to support its Core HR functions. DSFRA has over 2000 employees. To support the objective of improving services to the organisation, the HR function is seeking to identify options to efficiently streamline its HR/People IT systems landscape.
Currently, the Authority is considering the following options for the systems landscape:
1) A single system — providing all of the functionality listed below; or
2) A core system providing the essential requirements integrated with separate systems for the additional requirements.
The People Services team is made up of Pay and Reward, HR, and OD (Organisational Development).
The Services does not have integrated system(s) that follow the whole employee life cycle. Paying salaries is via MHR but this is a standalone pay system. Workforce Information is held in a system that is out-dated and unsupported. Employee records are held separately in multiple formats, paper, CD, microfiche, electronic. There is a lot of manual inputting and double inputting of information into multiple complex spreadsheets. Data is not agile and is not available readily to managers. Information is not held in one source and therefore there are multiple versions of establishment information.
Within People Services information is recorded in different systems so for example data relating to absence is potentially not accurate/updated. There is no automation of transaction elements such as reminders of completing key documents
A description of the engagement and interest registration form is provided within DS372-21 Core HR IT System Engagement Description as separate attachments within the EU-Supply portal.
This supplier engagement opportunity is set up to:
a) Allow the Project Team for this future contract agreement to provide the market with regular updates on the progress of the project (via the Bluelight EU Supply e-tendering portal)
b) Give suppliers the opportunity to register for the opportunity to present their solution at a supplier day.
c) Give suppliers the ability to submit questions related to the future procurement
d) Give suppliers visibility of the questions asked (the suppliers name will not be revealed) and the responses provided.
Suppliers who would like to be included in the supplier engagement for this procurement should follow these instructions:
1. Paste the link: https://uk.eu-supply.com/login.asp?B=BLUELIGHT and login to the portal (If you do not have a login, register as a supplier via the 'New Supplier Registration' area and follow these steps once you have your login details). Please note that you will not be able to access the supplier engagement opportunity unless you are logged in.
2. Click on 'Current tender opportunities'
3. In the 'with keyword' box type 'Core HR IT System’
4. The opportunity should appear - Click on the blue wording 'Supplier Engagement – Core HR IT System'
5. Click on the blue 'Accept' button at the top of the page
6. You will then be registered as a supplier against this supplier engagement opportunity.
7. Use the 'Messaging' and 'Access Documents' areas to submit questions.
The Supplier Engagement Process:
Registered suppliers (those who have followed the above instructions) will receive system notifications every time a message is posted within the e-tendering portal (project updates and responses to supplier questions will be submitted via the 'Messaging' area). Suppliers will also be able to submit messages for the Project Team to respond to - The name of supplier asking the question will not be revealed.
This engagement shall cease prior to the publication of the Invitation to Tender.
II.2.14)
Additional information
This notice is for information only, the publication of this notice does not oblige DSFRA to commence a competitive tender process. All the information contained in this notice is indicative only. DSFRA reserves the right to amend the notice at any time without notice. DSFRA shall not be liable for any costs, expenses or liabilities incurred by those participating.
II.3)
Estimated date of publication of contract notice:
01/11/2022