Contract notice

Section I: Contracting authority

I.1)

Name and addresses

North Western Universities Purchasing Consortium

04045190

Room 404, 4th Floor, Crescent House, University of Salford

Salford

M5 4WT

Contact person: Dominique Deveroux

Telephone: +44 2348013

E-mail: dominique.deveroux@nwupc.ac.uk

NUTS code: UK - UNITED KINGDOM

Internet address(es):

Main address: https://nwupc.ac.uk/

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/91080

I.2)

Joint procurement

The contract is awarded by a central purchasing body

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=45385&B=NWUPC

Additional information can be obtained from

the abovementioned address:

Tenders or requests to participate must be submitted

electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=45385&B=NWUPC

Tenders or requests to participate must be submitted

to the abovementioned address

I.4)

Type of the contracting authority

Other type: Sub-central contracting authority

I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Sustainable Fleet Solutions

Reference number: VEH 3137 NW

II.1.2)

Main CPV code

34110000 - Passenger cars

II.1.3)

Type of contract

Supplies

II.1.4)

Short description

The Sustainable Fleet Solutions VEH 3137 NW Framework is looking to provide services for APUC, CPC, HEPCW, LUPC, NEUPC, NWUPC and SUPC members to facilitate vehicle hire for manual and automatic, petrol and diesel fueled, electric powered over a broad option of vehicles up to a maximum hire length of two years (Lot 1). The use of Virtual Fleet Car Club Services on an ad hoc basis, the leasing of Onboard Car Club Technology along with required support to utilise Member fleet as Car Club vehicles and finally the leasing of dedicated Car Club Pool Vehicles (Lot 2). Leasing services with an emphasis on the transition to ultra-low emission vehicles (ULEV) (Lot 3) and ULEV Salary Sacrifice Schemes.

II.1.5)

Estimated total value

Value excluding VAT: 250000000.00 GBP

II.1.6)

Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)

Description

II.2.1)

Title

Lot 1 Vehicle Hire

Lot No: 1

II.2.2)

Additional CPV code(s)

34120000 - Motor vehicles for the transport of 10 or more persons

34136000 - Vans

34136100 - Light vans

34136200 - Panel vans

79000000 - Business services: law, marketing, consulting, recruitment, printing and security

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

II.2.4)

Description of the procurement

Covers the hire of vehicles including both automatic and manual vehicles, both petrol and diesel vehicles along with ultra-low emission or low emission options. The vehicles will consist primarily of cars, including 4x4s off road vehicles, light commercial vehicles with a weight up to 3.5 tonnes (LCV) of varying size, self-drive minibuses.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

one 12 (twelve) month renewal

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes

Identification of the project: The framework may be used for ERDF funded projects

II.2)

Description

II.2.1)

Title

Lot 2 - Car Club

Lot No: 2

II.2.2)

Additional CPV code(s)

34120000 - Motor vehicles for the transport of 10 or more persons

34136000 - Vans

34136100 - Light vans

34136200 - Panel vans

79000000 - Business services: law, marketing, consulting, recruitment, printing and security

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

II.2.4)

Description of the procurement

Car Club Services including the use of the Supplier’s established virtual fleet to allow both pre-booking and ad-hoc short-term rental of vehicles once a Car Club membership has been created; the provision of onboard car club technology in Member owned fleet vehicles to facilitate Car Club style provision; and the provision of dedicated Car Club pool vehicles for Member use

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

one 12 (twelve) month renewal

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes

Identification of the project: The framework may be used for ERDF funded projects

II.2)

Description

II.2.1)

Title

Lot 3 - Leasing

Lot No: 3

II.2.2)

Additional CPV code(s)

34120000 - Motor vehicles for the transport of 10 or more persons

34136000 - Vans

34136100 - Light vans

34136200 - Panel vans

79000000 - Business services: law, marketing, consulting, recruitment, printing and security

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

II.2.4)

Description of the procurement

Covers the leasing of vehicles. Participating Consortia Members will have a requirement for both automatic and manual transmission, and both petrol and diesel vehicles alongside the option for ultra-low emission or low emission vehicles. Vehicles will consist primarily of cars, including 4x4s off road vehicles, light commercial vehicles with a weight up to 3.5 tonnes (LCV) of varying size and self-drive minibuses.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

one 12 (twelve) month renewal

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes

Identification of the project: The framework may be used for ERDF funded projects

II.2)

Description

II.2.1)

Title

Lot 4 - Salary Sacrifice for Ultra-Low Emission Vehicles

Lot No: 4

II.2.2)

Additional CPV code(s)

34120000 - Motor vehicles for the transport of 10 or more persons

34136000 - Vans

34136100 - Light vans

34136200 - Panel vans

79000000 - Business services: law, marketing, consulting, recruitment, printing and security

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

II.2.4)

Description of the procurement

Provision of an Ultra Low Emission Vehicle Salary Sacrifice Scheme enabling the employees of participating organisations to obtain a new fully maintained and insured ultra low emission vehicle in exchange for a monthly deduction from their gross salary.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

one 12 (twelve) month renewal

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes

Identification of the project: The framework may be used for ERDF funded projects

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents

III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 18

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes

IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date: 25/07/2022

Local time: 12:00

IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 3 (from the date stated for receipt of tender)

IV.2.7)

Conditions for opening of tenders

Date: 25/07/2022

Local time: 13:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

40 months

VI.2)

Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)

Additional information

The members of the Participating Consortia who intend to utilise this framework agreement are as follows:
NWUPC https://www.nwupc.ac.uk/our-members
APUC http://www.apuc-scot.ac.uk/#!/members
HEPCW http://www.hepcw.ac.uk/about-us-2/
LUPC https://www.lupc.ac.uk/member-list
NEUPC http://www.neupc.ac.uk/our-members
SUPC https://www.supc.ac.uk/about-us/our-members/our-members
CPC https://www.thecpc.ac.uk/members/
At some point during the life of the Framework Agreement the current members of the following may wish to utilise the Agreement and should have access at any point with the permission of NWUPC. This Agreement is not intended to replace any current Agreements that either participating or non-participating Institutions may already have in place. A list of the current members is available as follows:
Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide
https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsectorclassificationguide
https://www.gov.uk/government/organisations
Local Authorities
https://www.gov.uk/find-local-council
https://www.local.gov.uk
NDPBs
https://www.gov.uk/government/organisations
National Parks Authorities
http://www.nationalparks.uk
Police Forces in the United Kingdom
http://www.police.uk/?view=force_sites
https://www.police-information.co.uk/index.html
Fire and Rescue Services in the United Kingdom
https://www.nationalfirechiefs.org.uk/Fire-and-Rescue-Services
NHS Bodies England
https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx
Hospices in the UK
https://www.hospiceuk.org/about-hospice-care/find-a-hospice
Registered Social Landlords (Housing Associations)
Third Sector and Charities in the United Kingdom
https://www.gov.uk/government/organisations/charity-commission
http://www.oscr.org.uk
Citizens Advice in the United Kingdom
http://www.citizensadvice.org.uk/index/getadvice.htm
www.cas.org.uk
Scottish Police
http://www.scotland.police.uk
NI Public Bodies
Northern Ireland Government Departments
https://www.northernireland.gov.uk/topics/your-executive/government-departments
https://www.nidirect.gov.uk/contacts/government-departments-in-northern-ireland
Northern Ireland Public Sector Bodies and Local Authorities
https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies
Schools and Universities in Northern Ireland
https://www.education-ni.gov.uk/
Health and Social care in Northern Ireland
http://online.hscni.net
Northern Ireland Housing Associations
https://www.nidirect.gov.uk/contacts/housing-associations
Police Service of Northern Ireland
https://www.psni.police.uk

VI.4)

Procedures for review

VI.4.1)

Review body

NWUPC Ltd

Salford

VI.4.2)

Body responsible for mediation procedures

NWUPC Ltd

Salford