II.1)
Scope of the procurement
The provision and support of a Fleet Management System
Reference number:
5055
50111100
-
Vehicle-fleet management services
Services
II.1.4)
Short description
The Contracting Authority is seeking an OTS comprehensive end to end fleet management system for use by the joint transport dept for both Staffordshire Police and Fire & Rescue. The following high-level objectives are expected to be achieved
-To enable the capture and reporting of whole life operating costs
-To facilitate and manage workshop productivity effectively
-By effective data collection and management, minimise vehicle downtime and increase vehicle utilisation
-Operate in a logical and simple manner, keeping administration low cost, intuitive and effective
-By excellent reporting and visibility of data improve operational efficiency and safety.
-Meet and exceed the duty of care responsibilities to users
-Provide a comprehensive suite of high-level strategic reports
-Ability to interface with other systems
II.1.5)
Estimated total value
Value excluding VAT: 350000.00
GBP
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2.2)
Additional CPV code(s)
48000000
-
Software package and information systems
48781000
-
System management software package
50111100
-
Vehicle-fleet management services
50111110
-
Vehicle-fleet-support services
II.2.3)
Place of performance
NUTS code:
UKG2 -
Shropshire and Staffordshire
Main site or place of performance:
Staffordshire Police
II.2.4)
Description of the procurement
The Contracting Authority is seeking an ‘Off the Shelf’ comprehensive end to end fleet management system for use by the joint transport dept for both Staffordshire Police and Fire & Rescue. The following high-level objectives are expected to be achieved.
- To enable the capture and reporting of whole life operating costs.
- To facilitate and manage workshop productivity effectively.
- By effective data collection and management, minimise vehicle downtime and increase vehicle utilisation.
- Operate in a logical and simple manner, keeping administration low cost, intuitive and effective.
- By excellent reporting and visibility of data improve operational efficiency and safety.
- Meet and exceed the duty of care responsibilities to users.
- Provide a comprehensive suite of high-level strategic reports which can be drilled down into specific detail, ranging from vehicle availability to stock management and SMR cost to allow for the analysis of efficiency and measurement of productivity.
- Ability to interface with other systems (ie. finance, insurance, fuel).
- Work with a provider who is continually developing innovative solutions.
Price is not the only award criterion and all criteria are stated only in the procurement documents
Value excluding VAT: 350000.00
GBP
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
The proposed Contract shall be for an initial period of three years with the option at the discretion of the Contracting Authority to extend for a further three periods of up to twelve months each. Estimated Contract Value has been based on the full six year potential term.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Estimated values provided relate to the maximum possible duration of the proposed contract, which therefore includes the optional extension period.