Expire date: 27/05/2022
External Reference: 2022-563574
FTS Reference: 2022-011759
Prior information notice
Information
Prior information notice
Prior information notice
Supplies
This notice is for prior information only
Section I: Contracting authority
I.1)
Name and addresses
Cheshire Constabulary on behalf of the Police and Crime Commissioner for Cheshire
N/A
Headquarters, Clemonds Hey, Oakmere Road,
Winsford, Cheshire
CW7 2UA
UK
Contact person:
Laura Edwards
Telephone:
+44 1606363853
NUTS code:
UKD6 -
Cheshire
Main address:
http://www.cheshire.police.uk
Address of the buyer profile:
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/33132
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=46736&B=BLUELIGHTAdditional information can be obtained from
the abovementioned address:
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Public order and safety
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Digital Evidence Management System
Reference number:
CPA/SPU/1683P
II.1.2)
Main CPV code
48000000
-
Software package and information systems
II.1.3)
Type of contract
Supplies
II.1.4)
Short description
The Police and Crime Commissioner for Cheshire (the “PCC”) and the Chief Constable of Cheshire (CC) are working on a project to implement a reliable and robust Digital Evidence Management System (DEMS) providing corroboration and best evidence to support prosecutions.
The DEMS should be capable of ingesting, processing and delivering playable digital media from multiple sources.
The new system should have the ability to integrate with third party policing systems e.g. Record Management System, Command and Control, Digital Video Interview Recording.
The DEMs will provide a direct digital secure interface with the Crown Prosecution Service (CPS) and other key recognised criminal justice practitioners for digital evidence sharing, significantly reducing the volume of manual activities and discs produced. This will lead to a reduction of risk to the Force (potential lost discs) and efficiency savings (reduced time spent burning and transporting discs).
The DEMS should be capable of ingesting, processing and delivering playable digital media from multiple sources.
The new system should have the ability to integrate with third party policing systems e.g. Record Management System, Command and Control, Digital Video Interview Recording.
The DEMs will provide a direct digital secure interface with the Crown Prosecution Service (CPS) and other key recognised criminal justice practitioners for digital evidence sharing, significantly reducing the volume of manual activities and discs produced. This will lead to a reduction of risk to the Force (potential lost discs) and efficiency savings (reduced time spent burning and transporting discs).
II.1.5)
Estimated total value
Value excluding VAT: 3000000.00
GBP
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
48100000
-
Industry specific software package
48170000
-
Compliance software package
72000000
-
IT services: consulting, software development, Internet and support
II.2.3)
Place of performance
NUTS code:
UKD6 -
Cheshire
Main site or place of performance:
Winsford. CW7 2UA
II.2.4)
Description of the procurement
The Police and Crime Commissioner for Cheshire (the “PCC”) and the Chief Constable of Cheshire (CC) are working on a project to implement a reliable and robust Digital Evidence Management System (DEMS) providing corroboration and best evidence to support prosecutions.
The new DEMS will provide capabilities and functionality currently unavailable to officers and investigators and represents an opportunity to modernise its end to end criminal justice process (from point of initial investigation through to positive justice outcome) and in doing so provide a range of business benefits.
The DEMS should be capable of ingesting, processing and delivering playable digital media from multiple sources. The system should allow for simultaneous working with multiple users logging in, searching, accessing, media playback, editing and exporting of evidence in a highly reliable, auditable and timely manner. This functionality is required if the media has been grouped under one case with multiple users being able to access the case and work with the media simultaneously.
It is important that PCC and CC are able to review and action media quickly. The agreed service levels should be consistently maintained.
The new system should have the ability to integrate with third party policing systems e.g. Record Management System, Command and Control, Digital Video Interview Recording and meet the Design Principles Digital Evidence Sharing Blueprint supporting the NPCC Policing Strategy 2030.
The DEMs will provide a direct digital secure interface with the Crown Prosecution Service (CPS) and other key recognised criminal justice practitioners for digital evidence sharing, significantly reducing the volume of manual activities and discs produced. This will lead to a reduction of risk to the Force (potential lost discs) and efficiency savings (reduced time spent burning and transporting discs).
The PCC and CC are open to bids from all suppliers including consortiums. Please wait for the contract notice and tender to be issued.
Please note this is a PIN notice to alert the market that the PCC intends to initiate a tender process in the next few months in line with the proposed procurement timeline outlined below. A draft specification is attached for information purposes only. The final specification will be issued with the tender opportunity. Please do not try to submit tender responses against this PIN. The specification and procurement timeline is for information only at this stage.
Proposed procurement timeline;
Issue ITT 20th - 27th May 2022
Clarification Deadline 24th June 2022
Deadline for receipt of Tenders 1st July 2022
Evaluation 1st – 29th July 2022
Demonstrations 1st – 12th August 2022
Preferred Bidder Identified 15th – 17th August 2022
Standstill Period 18th – 28th August 2022
Contract Award 29th August – 2nd September
Implementation starts 7th September 2022
The new DEMS will provide capabilities and functionality currently unavailable to officers and investigators and represents an opportunity to modernise its end to end criminal justice process (from point of initial investigation through to positive justice outcome) and in doing so provide a range of business benefits.
The DEMS should be capable of ingesting, processing and delivering playable digital media from multiple sources. The system should allow for simultaneous working with multiple users logging in, searching, accessing, media playback, editing and exporting of evidence in a highly reliable, auditable and timely manner. This functionality is required if the media has been grouped under one case with multiple users being able to access the case and work with the media simultaneously.
It is important that PCC and CC are able to review and action media quickly. The agreed service levels should be consistently maintained.
The new system should have the ability to integrate with third party policing systems e.g. Record Management System, Command and Control, Digital Video Interview Recording and meet the Design Principles Digital Evidence Sharing Blueprint supporting the NPCC Policing Strategy 2030.
The DEMs will provide a direct digital secure interface with the Crown Prosecution Service (CPS) and other key recognised criminal justice practitioners for digital evidence sharing, significantly reducing the volume of manual activities and discs produced. This will lead to a reduction of risk to the Force (potential lost discs) and efficiency savings (reduced time spent burning and transporting discs).
The PCC and CC are open to bids from all suppliers including consortiums. Please wait for the contract notice and tender to be issued.
Please note this is a PIN notice to alert the market that the PCC intends to initiate a tender process in the next few months in line with the proposed procurement timeline outlined below. A draft specification is attached for information purposes only. The final specification will be issued with the tender opportunity. Please do not try to submit tender responses against this PIN. The specification and procurement timeline is for information only at this stage.
Proposed procurement timeline;
Issue ITT 20th - 27th May 2022
Clarification Deadline 24th June 2022
Deadline for receipt of Tenders 1st July 2022
Evaluation 1st – 29th July 2022
Demonstrations 1st – 12th August 2022
Preferred Bidder Identified 15th – 17th August 2022
Standstill Period 18th – 28th August 2022
Contract Award 29th August – 2nd September
Implementation starts 7th September 2022
II.2.14)
Additional information
Please note this is a PIN notice to alert the market that the PCC intends to initiate a tender process in the next few months in line with the proposed procurement timeline outlined below. A draft specification is attached for information purposes only. The final specification will be issued with the tender opportunity. Please do not try to submit tender responses against this PIN.
II.3)
Estimated date of publication of contract notice:
27/05/2022
Section IV: Procedure
IV.1)
Description
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
Section VI: Complementary information
VI.3)
Additional information
The PCC and CC are open to bids from all suppliers including consortiums. Please wait for the contract notice and tender to be issued.
Please note this is a PIN notice to alert the market that the PCC intends to initiate a tender process in the next few months in line with the proposed procurement timeline outlined below. A draft specification is attached for information purposes only. The final specification will be issued with the tender opportunity. Please do not try to submit tender responses against this PIN. The specification and procurement timeline is for information only at this stage.
Proposed procurement timeline;
Issue ITT 20th - 27th May 2022
Clarification Deadline 24th June 2022
Deadline for receipt of Tenders 1st July 2022
Evaluation 1st – 29th July 2022
Demonstrations 1st – 12th August 2022
Preferred Bidder Identified 15th – 17th August 2022
Standstill Period 18th – 28th August 2022
Contract Award 29th August – 2nd September
Implementation starts 7th September 2022
Please note this is a PIN notice to alert the market that the PCC intends to initiate a tender process in the next few months in line with the proposed procurement timeline outlined below. A draft specification is attached for information purposes only. The final specification will be issued with the tender opportunity. Please do not try to submit tender responses against this PIN. The specification and procurement timeline is for information only at this stage.
Proposed procurement timeline;
Issue ITT 20th - 27th May 2022
Clarification Deadline 24th June 2022
Deadline for receipt of Tenders 1st July 2022
Evaluation 1st – 29th July 2022
Demonstrations 1st – 12th August 2022
Preferred Bidder Identified 15th – 17th August 2022
Standstill Period 18th – 28th August 2022
Contract Award 29th August – 2nd September
Implementation starts 7th September 2022