II.1)
Scope of the procurement
Digital Evidence Management System (DEMS)
Reference number:
A0816
79996100
-
Records management
Services
II.1.4)
Short description
Greater Manchester Combined Authority (GMCA), as the contracting authority for Greater Manchester Police, seeks bids from suppliers with experience in delivering a cloud-based Digital Evidence Management System (DEMS) suitable for policing.
II.1.5)
Estimated total value
Value excluding VAT: 8000000.00
GBP
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2.2)
Additional CPV code(s)
48000000
-
Software package and information systems
48100000
-
Industry specific software package
48610000
-
Database systems
48780000
-
System, storage and content management software package
72212100
-
Industry specific software development services
72212311
-
Document management software development services
72212610
-
Database software development services
72212783
-
Content management software development services
72300000
-
Data services
72313000
-
Data capture services
72317000
-
Data storage services
72318000
-
Data transmission services
72322000
-
Data management services
II.2.3)
Place of performance
NUTS code:
UK -
UNITED KINGDOM
Main site or place of performance:
Manchester, M11 2NS
II.2.4)
Description of the procurement
Greater Manchester Police has a requirement for a Digital Evidence Management System (DEMS) to provide a central, secure, cloud-based (UK) repository for electronically generated evidence, which allows GMP to receive, store, manage, process and share evidence, internally and with other legal bodies such as the Crown Prosecution Service, without the need for portable storage devices.
The DEMS will provide several layers of internal and external access restrictions, with an ability for evidence to be uploaded by anyone authorised to do so (including the general public) and then be accessed and processed by approved internal and external users without the need for the evidence to leave the system. Tied to this, the DEMS will provide an audit trail of who, when, what and how evidence has been accessed.
The scope of the contract for this service will be flexible to the requirements of the force over the life of the contract, and to functional and innovative developments in the sector during that period. With that in mind, additional functionality may be purchased from the contracted supplier in line with the modification of contract provisions of the Public Contracts Regulations (2015).
The estimated value described in this Contract Notice is the maximum expected value over the full 7-year term of the contract (including all extensions) and includes any additional functionality which may be added during the contract lifespan.
Price is not the only award criterion and all criteria are stated only in the procurement documents
Value excluding VAT: 8000000.00
GBP
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
There will be an option to extend this contract for a further 4 years, either as a single extension or in increment (as required).
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no