Contract notice

Section I: Contracting authority

I.1)

Name and addresses

Chief Constable for Devon and Cornwall Police

N/A

Police Headquarters, Middlemoor

Exeter

EX2 7HQ

Contact person: Sarah Keeping

Telephone: +44 1392225657

E-mail: sarah.keeping@devonandcornwall.pnn.police.uk

NUTS code: UKK - SOUTH WEST (ENGLAND)

Internet address(es):

Main address: http://www.devon-cornwall.police.uk/your-right-to-information

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=45580&B=BLUELIGHT

Additional information can be obtained from

the abovementioned address:

Tenders or requests to participate must be submitted

electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=45580&B=BLUELIGHT

Tenders or requests to participate must be submitted

to the abovementioned address

I.4)

Type of the contracting authority

Body governed by public law

I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Supply of Vehicle Spare Parts

Reference number: 127C

II.1.2)

Main CPV code

34330000 - Spare parts for goods vehicles, vans and cars

II.1.3)

Type of contract

Supplies

II.1.4)

Short description

South West Police Procurement Services are seeking Contractors to provide vehicle spare parts for use in the repair and maintenance of the fleet vehicles of Avon and Somerset, Devon and Cornwall, Dorset, Gloucestershire, and Wiltshire Police Forces (the Customer). Coverage is required for the entirety of these Force areas and any resulting contract will be awarded to more than one Contractor. The Authority’s fleet totals approx. 4000 vehicles across the five Forces; cars and panel vans, motorcycles, larger goods vehicles, and passenger vehicles.
All Goods supplied must be equal to or exceed the original vehicle manufacturers specification and the quality must also be equal to or exceed the original vehicle manufacturers standard. Contractors must be able to support the provenance of all Goods supplied by the provision of MET Test Approved or Block Exemption Regulation (BER) certification upon request.

II.1.5)

Estimated total value

Value excluding VAT: 2000000.00 GBP

II.1.6)

Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

South West Police Procurement Services are seeking Contractors to supply vehicle spare parts for the fleet of vehicles of Avon and Somerset, Devon and Cornwall, Dorset, Gloucestershire and Wiltshire Police Forces (The Customer). Coverage is required for the entirety of these Force areas and any resulting contract may be awarded to more than one Contractor.

II.2)

Description

II.2.1)

Title

Lot 1 - Avon and Somerset Police

Lot No: 1

II.2.2)

Additional CPV code(s)

34300000 - Parts and accessories for vehicles and their engines

34310000 - Engines and engine parts

34320000 - Mechanical spare parts except engines and engine parts

II.2.3)

Place of performance

NUTS code: UKK - SOUTH WEST (ENGLAND)

NUTS code: UK - UNITED KINGDOM

Main site or place of performance:

Avon and Somerset

II.2.4)

Description of the procurement

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 450000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 31/05/2022 / End: 01/06/2027

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Lot 2 - Devon and Cornwall Police

Lot No: 2

II.2.2)

Additional CPV code(s)

34300000 - Parts and accessories for vehicles and their engines

34310000 - Engines and engine parts

34320000 - Mechanical spare parts except engines and engine parts

II.2.3)

Place of performance

NUTS code: UKK - SOUTH WEST (ENGLAND)

Main site or place of performance:

Devon and Cornwall

II.2.4)

Description of the procurement

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 750000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 31/05/2022 / End: 01/06/2027

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Lot 3 - Dorset Police

Lot No: 3

II.2.2)

Additional CPV code(s)

34300000 - Parts and accessories for vehicles and their engines

34310000 - Engines and engine parts

34320000 - Mechanical spare parts except engines and engine parts

II.2.3)

Place of performance

NUTS code: UKK - SOUTH WEST (ENGLAND)

NUTS code: UK - UNITED KINGDOM

Main site or place of performance:

Dorset

II.2.4)

Description of the procurement

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 130000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 31/05/2022 / End: 01/06/2027

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Lot 4 - Gloucestershire Police

Lot No: 4

II.2.2)

Additional CPV code(s)

34300000 - Parts and accessories for vehicles and their engines

34310000 - Engines and engine parts

34320000 - Mechanical spare parts except engines and engine parts

II.2.3)

Place of performance

NUTS code: UKK - SOUTH WEST (ENGLAND)

Main site or place of performance:

Exeter

II.2.4)

Description of the procurement

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 130000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 31/05/2022 / End: 01/06/2027

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Lot 5 - Wiltshire Police

Lot No: 5

II.2.2)

Additional CPV code(s)

34300000 - Parts and accessories for vehicles and their engines

34310000 - Engines and engine parts

34320000 - Mechanical spare parts except engines and engine parts

II.2.3)

Place of performance

NUTS code: UKK - SOUTH WEST (ENGLAND)

Main site or place of performance:

Wiltshire

II.2.4)

Description of the procurement

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 200000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 31/05/2022 / End: 01/06/2027

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure

Accelerated procedure

Justification:

PIN Issued - Quote/tender 47752 - 127C - Vehicle Spare Parts

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes

IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the FTS: 2021/S 000-030525

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date: 06/05/2022

Local time: 09:00

IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 01/06/2027

IV.2.7)

Conditions for opening of tenders

Date: 06/05/2022

Local time: 09:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: no

VI.2)

Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.4)

Procedures for review

VI.4.1)

Review body

The High Court of Justice

Strand

London

WC2A 2LL

Internet address: https://www.judiciary.gov.uk

VI.4.2)

Body responsible for mediation procedures

CEDR

London

VI.4.4)

Service from which information about the review procedure may be obtained

CEDR

London