UK

Contract notice

Information

Published

Expire date: 05/05/2022

External Reference: 2022-568455

FTS Reference: 2022-008889

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

LUPC
LUPC
Shropshire House, 179 Tottenham Court Road, Fitzrovia
London
W1T 7NZ
UK
Contact person: Joyce Kadri
Telephone: +44 2073072763
E-mail: J.Kadri@lupc.ac.uk
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
Main address: https://www.lupc.ac.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/81165

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=44012&B=LUPC
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=44012&B=LUPC
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Graduation and Ceremonial gowns, Photography and Event Services
II.1.2)

Main CPV code

18000000  -  Clothing, footwear, luggage articles and accessories
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

London Universities Purchasing Consortium (LUPC) is establishing a multi-provider framework agreement for the provision of Graduation and Ceremonial Gowns, Photography, and Event services. The framework will be available to the members of LUPC, HEPCW, NEUPC, NWUPC, SUPC, and CPC. Members include higher education, further education, the wider public sector, and not-for-profit institutions. Lots under the framework will include Graduation gowns, for hire and purchase photography service (including media service) Virtual ceremony and one-stop-shop The framework agreement is estimated to commence in May 2022.
II.1.5)

Estimated total value

Value excluding VAT: 16000000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:  
Bidders may only submit tenders for lots one and two OR lot three.
II.2)

Description

II.2.1)

Title

Graduation Gown Hire or Purchase plus event streaming
Lot No:  1
II.2.2)

Additional CPV code(s)

18000000  -  Clothing, footwear, luggage articles and accessories
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
II.2.4)

Description of the procurement

Gown hire, gown purchase, gown maintenance, laundry service, repair, recycle (end of life for gown). This lot also includes the provision of memorabilia and all aspects of ticketing service.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:  
Subject to 12 months extension option
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Bidders may only submit tenders for lots one and two OR lot three.
II.2)

Description

II.2.1)

Title

Photography and Media Services
Lot No:  2
II.2.2)

Additional CPV code(s)

48515000  -  Video conferencing software package
48520000  -  Multimedia software package
48521000  -  Music or sound editing software package
79961000  -  Photographic services
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
II.2.4)

Description of the procurement

Media services, video recording, event streaming, digital media services, and memorabilia.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:  
Subject to 12 months extension option
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Bidders may only submit tenders for lots one and two OR lot three.
II.2)

Description

II.2.1)

Title

One stop shop
Lot No:  3
II.2.2)

Additional CPV code(s)

48515000  -  Video conferencing software package
48520000  -  Multimedia software package
48521000  -  Music or sound editing software package
79961000  -  Photographic services
18000000  -  Clothing, footwear, luggage articles and accessories
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
II.2.4)

Description of the procurement

Lot 1 and 2 combined
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:  
Subject to 12 months extension option
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Bidders may only submit tenders for lots one and two OR lot three.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:  15
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the FTS: 2021/S 000-017946
IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  05/05/2022
Local time:  17:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.7)

Conditions for opening of tenders

Date:  05/05/2022
Local time:  17:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
VI.3)

Additional information

Framework will be available to London Universities Purchasing Consortium (LUPC), North
Eastern Universities Purchasing Consortium (NEUPC),North Western Universities
Purchasing Consortium (NWUPC),Southern Universities Purchasing Consortium (SUPC),
Advanced Procurement for Universities and Colleges (APUC),Higher Education Purchasing
Consortium Wales (HEPCW),Crescent Purchasing Consortium (CPC)
Members can be identified by following web link:
https://www.lupc.ac.uk/members/our-members/
http://www.neupc.ac.uk/members
http://www.nwupc.ac.uk/our-members
https://www.supc.ac.uk/our-members/
http://www.apuc-scot.ac.uk/#!/members
http://www.hepcw.ac.uk/members/
https://www.thecpc.ac.uk/members/
VI.4)

Procedures for review

VI.4.1)

Review body

LUPC
Shropshire House 179 Tottenham Court Road
London
W1T 7NZ
UK
Telephone: +44 2073072763
E-mail: J.Kadri@lupc.ac.uk
Internet address: www.lupc.ac.uk