UK

Prior information notice

Information

Published

Expire date: 22/04/2022

External Reference: 2022-570699

FTS Reference: 2022-008743

Prior information notice

Prior information notice

Services

This notice is for prior information only

Section I: Contracting authority

I.1)

Name and addresses

Thames Valley Police
VAT – GB 180 5571 07
Police HQ North, Meadow House, The Boulevard, Lang
Kidlington, Oxon
OX5 1NZ
UK
Contact person: Alison Jerred
Telephone: +44 7974971736
E-mail: alison.jerred@thamesvalley.police.uk
Fax: +44 1865541579
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
Main address: https://www.thamesvalley.police.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/32823

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=45491&B=BLUELIGHT
Additional information can be obtained from
the abovementioned address:  
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Workforce Management Tool (Software)
Reference number:  TVP00705
II.1.2)

Main CPV code

72263000  -  Software implementation services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Thames Valley Police (TVP) and Hampshire Constabulary (HC) are seeking a suitable provider to implement a joint workforce management tool (software application) to use across both forces as a SaaS solution for at least a five-year contract term. The new solution will replace the existing the systems with one solution hosted in the cloud. We anticipate running an open procurement process depending on the responses received from this PIN. Bidders maybe asked to participate in an engagement exercise. Both forces shall require training on the software application and we wish to work with the chosen provider to have ongoing robust service and maintenance support. Currently TVP and HC use two different workforce management tools hosted on prem.
II.1.5)

Estimated total value

Value excluding VAT: 900000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

48100000  -  Industry specific software package
48517000  -  IT software package
48931000  -  Training software package
72000000  -  IT services: consulting, software development, Internet and support
72200000  -  Software programming and consultancy services
72210000  -  Programming services of packaged software products
72212931  -  Training software development services
72220000  -  Systems and technical consultancy services
72266000  -  Software consultancy services
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
II.2.4)

Description of the procurement

Thames Valley Police (TVP) and Hampshire Constabulary (HC) are seeking a suitable provider to implement a joint workforce management tool (software application) to use across both forces as a SaaS solution for at least a five-year contract term. The new solution will replace the existing the systems with one solution hosted in the cloud. We anticipate running an open procurement process depending on the responses received from this PIN. Bidders maybe asked to participate in an engagement exercise. Both forces shall require training on the software application and we wish to work with the chosen provider to have ongoing robust service and maintenance support. Currently TVP and HC use two different workforce management tools hosted on prem.
II.2.14)

Additional information

A questionnaire have been included in this PIN entitled ‘TVP00705 – PIN Questionnaire March 22’ – if you are having issues locating this document, please contact alison.jerred@thamesvalley.police.uk to request a copy.
II.3)

Estimated date of publication of contract notice:

31/05/2022

Section IV: Procedure

IV.1)

Description

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

Section VI: Complementary information

VI.3)

Additional information

To participate, interested parties (including SMEs, social enterprises, voluntary or community organisation) must be registered on Bluelight with up-to-date contact details to include company name and E mail. The available documents to download are: “TVP00705 PIN Questionnaire March 22’ interested parties must complete the questionnaire by 22nd April 2022, If you have any issues accessing these documents please contact alison.jerred@thamesvalley.police.uk