Contract notice

Section I: Contracting authority

I.1)

Name and addresses

RHP

5345282

8 Waldegrave Road

Teddington

TW11 8GT

Contact person: Sharon Hunt

Telephone: +44 01707339800

E-mail: sharon@echelonconsultancy.co.uk

NUTS code: UKI75 - Hounslow and Richmond upon Thames

Internet address(es):

Main address: https://www.rhp.org.uk/

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/45191

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=44469&B=ECHELON

Additional information can be obtained from

the abovementioned address:

Tenders or requests to participate must be submitted

to the abovementioned address

I.4)

Type of the contracting authority

Body governed by public law

I.5)

Main activity

Housing and community amenities

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

RHP - Asset Management Contracts

Reference number: ECH1122

II.1.2)

Main CPV code

45000000 - Construction work

II.1.3)

Type of contract

Works

II.1.4)

Short description

RHP is seeking expressions of interest from suitably skilled and experienced suppliers for the delivery of repairs, voids, planned work (planned works is an option year on year), 3* gas, gas and electric compliance words across its stock. The contract is being procured as three Lots; Lot 1 - repairs, voids and planned works, Lot 2 - 3* gas, gas and electric compliance and Lot 3 - integrated asset management contract (combination of Lots 1 & 2). Participants can apply for all or any of Lots 1 to 3. Participants should note that if Lot 3 is awarded, Lots 1 and 2 will not be awarded and if Lots 1 & 2 are awarded as separate contracts then Lot 3 will not be awarded

II.1.5)

Estimated total value

Value excluding VAT: 154950000.00 GBP

II.1.6)

Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 1

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The contract is being procured as 3 Lots; Lot 1 - repairs, voids and planned works, Lot 2 - 3* gas, gas & electric compliance and Lot 3 - integrated asset management contract (Lots 1 & 2 combined). Participants can apply for all or any of Lots 1 to 3. If Lot 3 is awarded, Lots 1 and 2 will not be awarded and if Lots 1 and 2 are awarded as separate contracts then Lot 3 will not be awarded

II.2)

Description

II.2.1)

Title

RHP - Repairs, Voids & Planned Works Contract

Lot No: 1

II.2.2)

Additional CPV code(s)

45000000 - Construction work

45300000 - Building installation work

45350000 - Mechanical installations

45310000 - Electrical installation work

45400000 - Building completion work

45410000 - Plastering work

45420000 - Joinery and carpentry installation work

45430000 - Floor and wall covering work

45450000 - Other building completion work

45451000 - Decoration work

50000000 - Repair and maintenance services

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

45421151 - Installation of fitted kitchens

45211310 - Bathrooms construction work

45421100 - Installation of doors and windows and related components

90650000 - Asbestos removal services

45262650 - Cladding works

45261900 - Roof repair and maintenance work

45330000 - Plumbing and sanitary works

II.2.3)

Place of performance

NUTS code: UKI75 - Hounslow and Richmond upon Thames

NUTS code: UKI - LONDON

NUTS code: UK - UNITED KINGDOM

Main site or place of performance:

Richmond-Upon-Thames

II.2.4)

Description of the procurement

Lot 1- RHP is seeking expressions of interest from suitably skilled and experienced suppliers for the delivery of repairs, voids and planned work (planned works is an option year on year) across its stock, 9,273 units in Hillingdon, Hounslow, Richmond and Kingston. The contract will be awarded to a single Service Provider under 10 years Partnering Contract with the option to extend by up to a further five years. The total estimated value of the contract is c£112.5M, with additional optional works in scope which may be included at a later stage.
Lot 1 will be for the delivery of reactive repairs (24/7), works to empty properties to return them to a lettable standard and planned component replacement works (circa 200 kitchens and 40 bathrooms, optional year on year).
RHP is currently considering the creation of either a wholly owned subsidiary or joint venture for the delivery of Lot 1.
RHP is following a three-stage Competitive Dialogue procurement process in accordance with the Public Contract Regulations 2015. Under the first stage of the process, prospective bidders are required to complete a Selection Questionnaire and its associated appendices. Following evaluation of submitted SQ's, RHP anticipates shortlisting six bidders to be Invited to Submit Detailed Solutions under the second stage of the process. Following evaluation of received ISDS submissions, RHP anticipates shortlisting three Tenderers to be invited to participate in Competitive Dialogue and submit Final Tenders. Following evaluation of Final Tenders, RHP intends to award the contract to two single contractors for Lots 1 & 2 as separate contracts or Lot 3 to a single contractor as a single contract.
Participants can apply for all or any of Lots 1 to 3. Participants should note that if Lot 3 is awarded, Lots 1 and 2 will not be awarded and if Lots 1 & 2 are awarded as separate contracts then Lot 3 will not be awarded
Full details of the requirements and instructions are included in the procurement and Tender documents.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 112500000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180

This contract is subject to renewal: no

II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

Objective criteria for choosing the limited number of candidates:

As set out in the procurement documents

II.2.10)

Information about variants

Variants will be accepted: yes

II.2.11)

Information about options

Options: yes

Description of options:

There is an option to extend the contract by up to a further five years. Option to include planned works. Option to utilise either PPP/PPV or schedule of rates. Option to create either
a wholly owned subsidiary or a joint venture.

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Prospective bidders should note that TUPE will apply to the contract; prospective bidders are advised to seek their own independent advice about the implications of TUPE.

II.2)

Description

II.2.1)

Title

RHP - 3*Gas, Gas & Electric Compliance Contract

Lot No: 2

II.2.2)

Additional CPV code(s)

45300000 - Building installation work

45310000 - Electrical installation work

45350000 - Mechanical installations

90650000 - Asbestos removal services

50710000 - Repair and maintenance services of electrical and mechanical building installations

39715200 - Heating equipment

39715210 - Central-heating equipment

39721000 - Domestic cooking or heating equipment

42131110 - Central-heating radiator valves

44115200 - Plumbing and heating materials

44115220 - Heating materials

44620000 - Central-heating radiators and boilers and parts

44621110 - Central-heating radiators

44621220 - Central-heating boilers

44621221 - Parts of central-heating boilers

45232141 - Heating works

45315000 - Electrical installation work of heating and other electrical building-equipment

45331100 - Central-heating installation work

50720000 - Repair and maintenance services of central heating

45311100 - Electrical wiring work

51100000 - Installation services of electrical and mechanical equipment

51110000 - Installation services of electrical equipment

II.2.3)

Place of performance

NUTS code: UKI75 - Hounslow and Richmond upon Thames

NUTS code: UKI - LONDON

NUTS code: UK - UNITED KINGDOM

Main site or place of performance:

Richmond Upon Thames

II.2.4)

Description of the procurement

Lot 2 - RHP is seeking expressions of interest from suitably skilled and experienced suppliers for the delivery of 3*gas, gas & electric compliance work across its stock, with units in Hillingdon, Hounslow, Richmond and Kingston. The contract will be awarded to a single Service Provider under 10 years Partnering Contract with the option to extend by up to a further five years. The total estimated value of the contract is c£42.45M.
Lot 2 will be for the delivery of a 3* gas contract (i.e. LGSRs, servicing and breakdowns) for domestic heating installations. Circa 6,537 properties will be covered on the 3* model. The contract also includes replacements of boilers and heating systems. There are also 12 commercial heating systems and 113 renewable heating systems that will be included in the scope of the contract. This Lot also includes electrical works including periodical testing, rewires or electrical upgrades of the properties.
RHP is following a three-stage Competitive Dialogue procurement process in accordance with the Public Contract Regulations 2015. Under the first stage of the process, prospective bidders are required to complete a Selection Questionnaire and its associated appendices. Following evaluation of submitted SQ's, RHP anticipates shortlisting six bidders to be Invited to Submit Detailed Solutions under the second stage of the process. Following evaluation of received ISDS submissions, RHP anticipates shortlisting three Tenderers to be invited to participate in Competitive Dialogue and submit Final Tenders. Following evaluation of Final Tenders, RHP intends to award the contract to two single contractors for Lots 1 & 2 as separate contracts or Lot 3 to a single contractor as a single contract.
Participants can apply for all or any of Lots 1 to 3. Participants should note that if Lot 3 is awarded, Lots 1 and 2 will not be awarded and if Lots 1 & 2 are awarded as separate contracts then Lot 3 will not be awarded
Full details of the requirements and instructions are included in the procurement and Tender documents.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 42450000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180

This contract is subject to renewal: no

II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

Objective criteria for choosing the limited number of candidates:

As set out in the procurement documents

II.2.10)

Information about variants

Variants will be accepted: yes

II.2.11)

Information about options

Options: yes

Description of options:

There is an option to extend the contract by up to a further five years.

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Prospective bidders should note that TUPE will apply to the contract; prospective bidders are advised to seek their own independent advice about the implications of TUPE.

II.2)

Description

II.2.1)

Title

RHP - Integrated Asset Management Contract

Lot No: 3

II.2.2)

Additional CPV code(s)

45300000 - Building installation work

45310000 - Electrical installation work

45350000 - Mechanical installations

45400000 - Building completion work

45410000 - Plastering work

45420000 - Joinery and carpentry installation work

45430000 - Floor and wall covering work

45440000 - Painting and glazing work

45450000 - Other building completion work

45451000 - Decoration work

50000000 - Repair and maintenance services

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

45421151 - Installation of fitted kitchens

45211310 - Bathrooms construction work

45330000 - Plumbing and sanitary works

45421100 - Installation of doors and windows and related components

90650000 - Asbestos removal services

45261900 - Roof repair and maintenance work

45262650 - Cladding works

39715200 - Heating equipment

39721000 - Domestic cooking or heating equipment

42131110 - Central-heating radiator valves

44115200 - Plumbing and heating materials

44620000 - Central-heating radiators and boilers and parts

44621110 - Central-heating radiators

44621220 - Central-heating boilers

44621221 - Parts of central-heating boilers

45232141 - Heating works

45315000 - Electrical installation work of heating and other electrical building-equipment

45331100 - Central-heating installation work

50720000 - Repair and maintenance services of central heating

45311100 - Electrical wiring work

51100000 - Installation services of electrical and mechanical equipment

51110000 - Installation services of electrical equipment

II.2.3)

Place of performance

NUTS code: UKI75 - Hounslow and Richmond upon Thames

NUTS code: UKI - LONDON

NUTS code: UK - UNITED KINGDOM

Main site or place of performance:

Richmond Upon Thames

II.2.4)

Description of the procurement

Lot 3 - is the combination of all works as detailed in Lots 1 & 2 as an integrated asset management contract delivering repairs, voids and planned work (planned works is optional year on year), 3* gas, gas & electric compliance across its stock, 9,273 units in Hillingdon, Hounslow, Richmond and Kingston. The contract will be awarded to a single Service Provider under a 10-year Partnering Contract with the option to extend by up to a further five years. The total estimated value of the contract is c£154.950M, with additional optional works in scope which may be included at a later stage.
Work will include the delivery of reactive repairs (24/7), works to empty properties to return them to a lettable standard and planned component replacement works (circa 200 kitchens and 40 bathrooms, optional in the first year), 3* gas contract (i.e. LGSRs, servicing and breakdowns) for domestic heating installations. (with circa 6,537 properties covered on the 3* model), replacements of boilers and heating systems, 12 commercial heating systems, 113 renewable heating systems and electrical works including periodical testing, rewires or electrical upgrades of the properties
RHP is currently considering the creation of either a wholly owned subsidiary or joint venture for the delivery of Lot 3.
RHP is following a three-stage Competitive Dialogue procurement process in accordance with the Public Contract Regulations 2015. Under the first stage of the process, prospective bidders are required to complete a Selection Questionnaire and its associated appendices. Following evaluation of submitted SQ's, RHP anticipates shortlisting six bidders to be Invited to Submit Detailed Solutions under the second stage of the process. Following evaluation of received ISDS submissions, RHP anticipates shortlisting three Tenderers to be invited to participate in Competitive Dialogue and submit Final Tenders. Following evaluation of Final Tenders, RHP intends to award the contract to two single contractors for Lots 1 & 2 as separate contracts or Lot 3 to a single contractor as a single contract.
Participants can apply for all or any of Lots 1 to 3. Participants should note that if Lot 3 is awarded, Lots 1 and 2 will not be awarded and if Lots 1 & 2 are awarded as separate contracts then Lot 3 will not be awarded
Full details of the requirements and instructions are included in the procurement and Tender documents.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 154950000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180

This contract is subject to renewal: no

II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

Objective criteria for choosing the limited number of candidates:

as set out in the procurement documents

II.2.10)

Information about variants

Variants will be accepted: yes

II.2.11)

Information about options

Options: yes

Description of options:

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Prospective bidders should note that TUPE will apply to the contract; prospective bidders are advised to seek their own independent advice about the implications of TUPE.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions: As detailed in the procurement and tender documents

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents

III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

As detailed in the procurement and Tender documents

III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Competitive dialogue

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes

IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date: 11/04/2022

Local time: 12:00

IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 06/05/2022

IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 9 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: no

VI.3)

Additional information

The Contracting Authority reserves the right to cancel the procurement and not to proceed with the contract at any stage of the procurement process. The Contracting Authority also reserves the right not to award the contract. Neither the Contracting Authority nor any person on whose behalf this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for the contract.

VI.4)

Procedures for review

VI.4.1)

Review body

High Court of England and Wales

The Strand

London

WC2A 2LL

VI.4.2)

Body responsible for mediation procedures

High Court of England and Wales

The Strand

London

WC2A 2LL

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority will observe a 10-day stand still period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended)

VI.4.4)

Service from which information about the review procedure may be obtained

Cabinet Office

70 Whitehall

London

SW1A 2AS