Contract notice

Information

Published

Expire date: 06/05/2022

External Reference: 2022-554527

FTS Reference: 2022-004656

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

London Universities Purchasing Consortium
04784719
Shropshire House, 179 Tottenham Court Road, Fitzrovia
London
W1T 7NZ
UK
Contact person: Mike Kilner
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=43852&B=LUPC
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

LUPC Provision of Insurance Services (excluding Broking Services)
Reference number:  INS5075 LU
II.1.2)

Main CPV code

66510000  -  Insurance services
II.1.3)

Type of contract

Services
II.1.4)

Short description

London Universities Purchasing Consortium (LUPC) is undertaking this tendering process in accordance with the Open Procedure requirements of PCR2015 for and on behalf of the Insurance Group (IG), a group of around 35 participating institutions, principally made up of members of LUPC (https://www.lupc.ac.uk/members/our-members) together with a number of SUPC institutions (http://www.supc.ac.uk/our-members/) and one NWUPC institution (https://www.nwupc.ac.uk/ourmembers). It is also possible that at some point within the lifetime of the agreement it may be used by Members (full and associate) of the NEUPC (http://www.neupc.ac.uk/who-are-ourmembers). The appointed provider(s) will commence service 1 August 2022 and arrange the provision of a wide range of insurance services across 16 Lots (plus sub-Lots) on behalf of the IG. The initial length of this non-framework contract is three years with the option to extend two further years subject to satisfactory performance.
II.1.5)

Estimated total value

Value excluding VAT: 100000000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:  
As stated in the ITT document, LUPC reserves the right to combine and award one or more Lots, including Sub-Lots, as a package to a bidder.
II.2)

Description

II.2.1)

Title

Property
Lot No:  1
II.2.2)

Additional CPV code(s)

66515200  -  Property insurance services
II.2.3)

Place of performance

NUTS code:  UKJ -  SOUTH EAST (ENGLAND)
Main site or place of performance:  
Southern England including London, East and West Midlands
II.2.4)

Description of the procurement

Purchase of Material Damage, Business Interruption, Money, All Risks insurance Services for the London Universities Purchasing Consortium (excluding Insurance Broking Services).
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2022  /  End: 31/07/2027
This contract is subject to renewal: yes
Description of renewals:  
Each awarded contract is for an initial three years, with the option to extend for two further periods of one year each.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Lot 1 also includes the provision to individually award on either a full or sub-Lot basis (Lots 1a, b and c), which are determined by the participating insurance group members.
II.2)

Description

II.2.1)

Title

Computer
Lot No:  2
II.2.2)

Additional CPV code(s)

66515200  -  Property insurance services
II.2.3)

Place of performance

NUTS code:  UKJ -  SOUTH EAST (ENGLAND)
Main site or place of performance:  
Southern England including London, East and West Midlands
II.2.4)

Description of the procurement

Purchase of Computer Insurance Services for the London Universities Purchasing Consortium (excluding Insurance Broking Services).
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2022  /  End: 31/07/2027
This contract is subject to renewal: yes
Description of renewals:  
Contract is for three years, with the option to extend for two further periods of one year each.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Contract Works
Lot No:  3
II.2.2)

Additional CPV code(s)

66513200  -  Contractor's all-risk insurance services
II.2.3)

Place of performance

NUTS code:  UKJ -  SOUTH EAST (ENGLAND)
Main site or place of performance:  
Southern England including London, East and West Midlands
II.2.4)

Description of the procurement

Purchase of Property Insurance Services (CAR) for the London Universities Purchasing Consortium (excluding Insurance Broking Services).
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2022  /  End: 31/07/2027
This contract is subject to renewal: yes
Description of renewals:  
Contract is for three years, with the option to extend for two further periods of one year each.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Combined Liability
Lot No:  4
II.2.2)

Additional CPV code(s)

66516000  -  Liability insurance services
66516400  -  General liability insurance services
II.2.3)

Place of performance

NUTS code:  UKJ -  SOUTH EAST (ENGLAND)
Main site or place of performance:  
Southern England including London, East and West Midlands
II.2.4)

Description of the procurement

Purchase of Employers Liability, Public Liability, Products Liability, Hirers Liability insurance Services for the London Universities Purchasing Consortium (excluding Insurance Broking Services).
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2022  /  End: 31/07/2027
This contract is subject to renewal: yes
Description of renewals:  
Contract is for three years, with the option to extend for two further periods of one year each.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Excess Liability
Lot No:  5
II.2.2)

Additional CPV code(s)

66516400  -  General liability insurance services
66516000  -  Liability insurance services
II.2.3)

Place of performance

NUTS code:  UKJ -  SOUTH EAST (ENGLAND)
Main site or place of performance:  
Southern England including London, East and West Midlands
II.2.4)

Description of the procurement

Purchase of Excess Employers, Public and Products Liability Insurance Services for the London Universities Purchasing Consortium (excluding Insurance Broking Services).
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2022  /  End: 31/07/2027
This contract is subject to renewal: yes
Description of renewals:  
Contract is for three years, with the option to extend for two further periods of one year each.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Management Liability
Lot No:  6
II.2.2)

Additional CPV code(s)

66516000  -  Liability insurance services
66516400  -  General liability insurance services
66516500  -  Professional liability insurance services
II.2.3)

Place of performance

NUTS code:  UKJ -  SOUTH EAST (ENGLAND)
Main site or place of performance:  
Southern England including London, East and West Midlands
II.2.4)

Description of the procurement

Purchase of Directors & Officers, Officials Indemnity Insurance Services for the London Universities Purchasing Consortium (excluding Insurance Broking Services).
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2022  /  End: 31/07/2027
This contract is subject to renewal: yes
Description of renewals:  
Contract is for three years, with the option to extend for two further periods of one year each.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Professional Indemnity
Lot No:  7
II.2.2)

Additional CPV code(s)

66516000  -  Liability insurance services
66516400  -  General liability insurance services
66516500  -  Professional liability insurance services
II.2.3)

Place of performance

NUTS code:  UKJ -  SOUTH EAST (ENGLAND)
Main site or place of performance:  
Southern England including London, East and West Midlands
II.2.4)

Description of the procurement

Purchase of Professional Indemnity insurance Services for the London Universities Purchasing Consortium (excluding Insurance Broking Services).
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2022  /  End: 31/07/2027
This contract is subject to renewal: yes
Description of renewals:  
Contract is for three years, with the option to extend for two further periods of one year each.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Lot 7 also includes the provision to individually award on either a full or sub-Lot basis (Lots 7a and b), which are determined by the participating insurance group members.
II.2)

Description

II.2.1)

Title

Crime
Lot No:  8
II.2.2)

Additional CPV code(s)

66515410  -  Financial loss insurance services
66515411  -  Pecuniary loss insurance services
II.2.3)

Place of performance

NUTS code:  UKJ -  SOUTH EAST (ENGLAND)
Main site or place of performance:  
Southern England including London, East and West Midlands
II.2.4)

Description of the procurement

Purchase of Fidelity Guarantee, Crime insurance Services for the London Universities Purchasing Consortium (excluding Insurance Broking Services).
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2022  /  End: 31/07/2027
This contract is subject to renewal: yes
Description of renewals:  
Contract is for three years, with the option to extend for two further periods of one year each.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Motor Fleet
Lot No:  9
II.2.2)

Additional CPV code(s)

66514110  -  Motor vehicle insurance services
II.2.3)

Place of performance

NUTS code:  UKJ -  SOUTH EAST (ENGLAND)
Main site or place of performance:  
Southern England including London, East and West Midlands
II.2.4)

Description of the procurement

Purchase of Motor Fleet insurance Services for the London Universities Purchasing Consortium (excluding Insurance Broking Services).
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2022  /  End: 31/07/2027
This contract is subject to renewal: yes
Description of renewals:  
Contract is for three years, with the option to extend for two further periods of one year each.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Clinical Trials
Lot No:  10
II.2.2)

Additional CPV code(s)

66512220  -  Medical insurance services
66516000  -  Liability insurance services
II.2.3)

Place of performance

NUTS code:  UKJ -  SOUTH EAST (ENGLAND)
Main site or place of performance:  
Southern England including London, East and West Midlands
II.2.4)

Description of the procurement

Purchase of Clinical Trials Insurance Services for the London Universities Purchasing Consortium (excluding Insurance Broking Services).
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2022  /  End: 31/07/2027
This contract is subject to renewal: yes
Description of renewals:  
Contract is for three years, with the option to extend for two further periods of one year each.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Medical Malpractice
Lot No:  11
II.2.2)

Additional CPV code(s)

66516000  -  Liability insurance services
66512220  -  Medical insurance services
II.2.3)

Place of performance

NUTS code:  UKJ -  SOUTH EAST (ENGLAND)
Main site or place of performance:  
Southern England including London, East and West Midlands
II.2.4)

Description of the procurement

Purchase of Medical Malpractice Insurance Services for the London Universities Purchasing Consortium (excluding Insurance Broking Services).
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2022  /  End: 31/07/2027
This contract is subject to renewal: yes
Description of renewals:  
Contract is for three years, with the option to extend for two further periods of one year each.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Terrorism
Lot No:  12
II.2.2)

Additional CPV code(s)

66515200  -  Property insurance services
II.2.3)

Place of performance

NUTS code:  UKJ -  SOUTH EAST (ENGLAND)
Main site or place of performance:  
Southern England including London, East and West Midlands
II.2.4)

Description of the procurement

Purchase of Terrorism Insurance Services for the London Universities Purchasing Consortium (excluding Insurance Broking Services).
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2022  /  End: 31/07/2027
This contract is subject to renewal: yes
Description of renewals:  
Contract is for three years, with the option to extend for two further periods of one year each.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Fine Art
Lot No:  13
II.2.2)

Additional CPV code(s)

66515200  -  Property insurance services
II.2.3)

Place of performance

NUTS code:  UKJ -  SOUTH EAST (ENGLAND)
Main site or place of performance:  
Southern England including London, East and West Midlands
II.2.4)

Description of the procurement

Purchase of Fine Art All Risks Insurance Services for the London Universities Purchasing Consortium (excluding Insurance Broking Services).
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2022  /  End: 31/07/2027
This contract is subject to renewal: yes
Description of renewals:  
Contract is for three years, with the option to extend for two further periods of one year each.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Engineering Inspection and Insurance
Lot No:  14
II.2.2)

Additional CPV code(s)

66519200  -  Engineering insurance services
II.2.3)

Place of performance

NUTS code:  UKJ -  SOUTH EAST (ENGLAND)
Main site or place of performance:  
Southern England including London, East and West Midlands
II.2.4)

Description of the procurement

Purchase of Engineering Insurance and Engineering Inspection Services for the London Universities Purchasing Consortium (excluding Insurance Broking Services).
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2022  /  End: 31/07/2027
This contract is subject to renewal: yes
Description of renewals:  
Contract is for three years, with the option to extend for two further periods of one year each.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Deterioration of Stock
Lot No:  15
II.2.2)

Additional CPV code(s)

66515200  -  Property insurance services
66519200  -  Engineering insurance services
II.2.3)

Place of performance

NUTS code:  UKJ -  SOUTH EAST (ENGLAND)
Main site or place of performance:  
Southern England including London, East and West Midlands
II.2.4)

Description of the procurement

Purchase of Deterioration of Stock Insurance Services for the London Universities Purchasing Consortium (excluding Insurance Broking Services).
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2022  /  End: 31/07/2027
This contract is subject to renewal: yes
Description of renewals:  
Contract is for three years, with the option to extend for two further periods of one year each.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Marine
Lot No:  16
II.2.2)

Additional CPV code(s)

66514120  -  Marine, aviation and other transport insurance services
66514150  -  Vessel insurance services
66515200  -  Property insurance services
66516300  -  Vessel liability insurance services
II.2.3)

Place of performance

NUTS code:  UKJ -  SOUTH EAST (ENGLAND)
Main site or place of performance:  
Southern England including London, East and West Midlands
II.2.4)

Description of the procurement

Purchase of Marine Insurance Services for the London Universities Purchasing Consortium (excluding Insurance Broking Services).
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2022  /  End: 31/07/2027
This contract is subject to renewal: yes
Description of renewals:  
Contract is for three years, with the option to extend for two further periods of one year each.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  This tender is open only to insurance companies and Managing General Agents regulated by the Financial Conduct Authority and Market Act 2000, Insurance Companies Act 1982 and any other statutory modifications thereof. Insurance companies and MGA’s may provide terms through an intermediary/broker.
For the avoidance of doubt this competition does not include a requirement for insurance broking services and placement of coverage will be by Gallagher with the bidding Insurers/MGA and not via the introducing intermediary.
Evaluation will be undertaken as referred to within the ITT document.
III.1.2)

Economic and financial standing

List and brief description of selection criteria:  
Applicants are requested to provide with their letter of application details of their financial
standing, including confirmation of company registration number and the company address.
Applicants may be asked for further information if the Authority feels it is necessary.
The financial assessment will be based upon a credit check and review of the supplied accounts
in relation to the value of business for the Lot applied for.
Minimum level(s) of standards possibly required:
All bidders should hold a S&P rating of A minus, or equivalent, as a minimum.
III.1.3)

Technical and professional ability

List and brief description of selection criteria:  
Service providers shall be authorised to write the class of insurance listed subject to English law and jurisdiction of English Courts.
Experience of providing insurance for similar organisations.
Willing to be vetted, and as set out in detail in the tender documents.
III.2)

Conditions related to the contract

III.2.1)

Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:  
Financial Services and Market Act 2000, Insurance Companies Act 1982 and other statutory modifications thereof, and associated obligations of the Financial Conduct Authority.
Insurers must be authorised to carry out business in the relevant class of insurance listed in II.2.4.
This competition does not include a requirement for insurance broking services. Bids from
insurance brokers (or equivalent organisations) are permitted but only where they are
accompanied with a letter of agreement, or similar/equivalent indication of authority from the
insurer(s) they are operating on behalf of. Such indication must be signed by an authorised
representative of each insurer and confirm that the broker (or other organisation) has due
authority to respond on behalf of the insurer(s). Insurers are not permitted to submit multiple bids, for example, direct and via a broker.
III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  29/04/2022
Local time:  14:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.7)

Conditions for opening of tenders

Date:  29/04/2022
Local time:  14:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.3)

Additional information

IG Members at time of notice: Birkbeck, University of London / Brunel University London / City, University of London / Goldsmiths, University of London / Imperial College of Science, Technology and Medicine / King's College London / London Academy of Music and Dynamic Arts (LAMDA) / London Metropolitan University / London School of Economics / London South Bank University / Middlesex University / Natural History Museum / Queen Mary University of London / Royal College of Music / Royal Holloway, University of London / SOAS, University of London / Solent University / The Courtauld Institute of Art / The Royal College of Surgeons of England / The Royal Veterinary College / The University of Buckingham / Trinity Laban Conservatoire of Music & Dance / University College London / University of East London / University of Hertfordshire / University of London, Senate House / University of Portsmouth / University of Reading / University of Roehampton / University of Southampton / University of Surrey / University of West London / University of Westminster / University of Wolverhampton
VI.4)

Procedures for review

VI.4.1)

Review body

High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
Internet address: www.ibbd.gov.uk

VI.4.2)

Body responsible for mediation procedures

London Universities Purchasing Consortium
Shropshire House, 179 Tottenham Court Road, Fitzrovia
London
W1T 7NZ
UK
Internet address: www.lupc.ac.uk

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Any appeals should be promptly brought to the attention of the contracting authority by emailing the named contact in Section I.1 above and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015. Any appeals must be brought within the timescale specified by the applicable law, including, without limitation, the Public Contract Regulations 2015. In accordance with such Regulations, the contracting authority will also incorporate a minimum 10 calendar day standstill period from the date information on the award of contract is communicated to tenderers.
VI.4.4)

Service from which information about the review procedure may be obtained

High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000