UK

Contract notice

Information

Published

Expire date: 15/03/2022

External Reference: 2022-520907

FTS Reference: 2022-004203

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

Dorset & Wiltshire Fire and Rescue Service
VAT GB232 3358 32
5 Rivers Health and Wellbeing Centre
SP1 3NR
Hulse, Road, Salisbu
UK
Contact person: Gill Worthington
Telephone: +44 1722691464
E-mail: Gill.Worthington@dwfire.org.uk
NUTS code:  UKK -  SOUTH WEST (ENGLAND)
Internet address(es):
Main address: http://www.dwfire.org.uk

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=43689&B=BLUELIGHT
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=43689&B=BLUELIGHT
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local agency/office
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Prevention, Protection and Operational Risk Software System
Reference number:  DWFRS2022/012
II.1.2)

Main CPV code

48000000  -  Software package and information systems
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

Dorset and Wiltshire Fire and Rescue Services (DWFRS) are conducting an “Invitation toTender” through Bluelight E-Sourcing Portal using an “Open Procedure”. The requirement is for Bidders to provide a Prevention, Protection and Operational Risk (PPOR) developed Software System which is capable of meeting the mandatory compliance reporting and outcomes required, within the Fire Service under two lots, Lot 1 is for a On-Premises Developed System and Lot 2 is for a Hosted Cloud Software System. Only one lot will be selected following evaluations
II.1.5)

Estimated total value

Value excluding VAT: 250000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  all lots
Maximum number of lots that may be awarded to one tenderer:  1
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:  
Dorset and Wiltshire Fire and Rescue Service are looking for either (Lot 1) a developed On-Premises Software Solution, or (Lot 2) a developed Cloud Hosted Software solution. Bidders should be aware that the lot which DWFRS progress will be the solution which provides best value for the service and following evaluation of the bids, DWFRS will be the final decision on the lot chosen.
II.2)

Description

II.2.1)

Title

Prevention, Protection and Operational Risk Software System - Developed On-Premises Solution
Lot No:  1
II.2.2)

Additional CPV code(s)

48170000  -  Compliance software package
48219300  -  Administration software package
II.2.3)

Place of performance

NUTS code:  UKK -  SOUTH WEST (ENGLAND)
NUTS code:  UK -  UNITED KINGDOM
Main site or place of performance:  
SP1 3NR
II.2.4)

Description of the procurement

Lot 1 - On-Premises Software Solution to provide Prevention, Protection and Operational Risk information to prepare and make available for Home office as part of requirements for the Fire Service compliance.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 250000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 25/04/2022  /  End: 24/04/2024
This contract is subject to renewal: yes
Description of renewals:  
Option to extend by 2 X 24 month if Lot is selected and progressed.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
If Lot 1 - Developed On-Premises Software Solution is selected to be taken forward, then the contract will have the option of 2 X 2 year extensions with a total 6 years. if 2 year extensions are progressed, DWFRS will provide one months notice, if it intends to progress each optional extension.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Only one lot will be taken forward which provides best value and Dorset and Wiltshire Fire and Rescue Service (DWFRS) will have the final decision on which Lot we wish to take forward following evaluations.
II.2)

Description

II.2.1)

Title

Prevention, Protection and Operational Risk - Developed Cloud Hosted oftware System
Lot No:  2
II.2.2)

Additional CPV code(s)

48170000  -  Compliance software package
48219300  -  Administration software package
II.2.3)

Place of performance

NUTS code:  UKK -  SOUTH WEST (ENGLAND)
NUTS code:  UK -  UNITED KINGDOM
Main site or place of performance:  
SP1 3NR
II.2.4)

Description of the procurement

Lot 2 -Developed Cloud Hosted Software Solution to provide Prevention, Protection and Operational Risk information to prepare and make available for Home office as part of requirements for the Fire Service compliance.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 250000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 25/04/2022  /  End: 24/04/2024
This contract is subject to renewal: yes
Description of renewals:  
Option to extend by 2 X 24 month if Lot is selected and progressed.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
If Lot 2 - Developed Cloud Hosted Software Solution is selected to be taken forward, then the contract will have the option of 2 X 2 year extensions with a total 6 years. if 2 year extensions are progressed, DWFRS will provide one months notice, if it intends to progress each optional extension.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Only one lot will be taken forward which provides best value and Dorset and Wiltshire Fire and Rescue Service (DWFRS) will have the final decision on which Lot we wish to take forward following evaluations.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

List and brief description of selection criteria:  
As per Appendix Four ITT Evaluation Matrix
Minimum level(s) of standards possibly required:  
As per Appendix Four ITT Evaluation Matrix
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Appendix Five Indicative SLA document provided for each lot
III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  15/03/2022
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  24/03/2024
IV.2.7)

Conditions for opening of tenders

Date:  15/03/2022
Local time:  12:00
Place:  
Electronic through Bluelight Tendering Portal
Information about authorised persons and opening procedure:  
Electronic Opening by Finance Department

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

Dorset and Wiltshire Fire and Rescue Service
Health and Wellbeing centre, Hulse Road
Salisbury
SP1 3NR
UK
Telephone: +44 1722691464
E-mail: gill.worthington@dwfire.org.uk
Internet address: www.dwfire.org.uk

VI.4.2)

Body responsible for mediation procedures

Monitoring Officer,
Dorset Council, County Hall, Colliton Park,
Dorchester, Dorset,
DT1 1XJ
UK