UK

Contract notice

Information

Published

Expire date: 16/03/2022

External Reference: 2022-552270

FTS Reference: 2022-003316

Contract notice

Contract notice

Section I: Contracting authority

I.1)

Name and addresses

London Universities Purchasing Consortium
04784719
Shropshire House, 179 Tottenham Court Road, Fitzrovia
London
W1T 7NZ
UK
Contact person: Mike Kilner
E-mail: m.kilner@lupc.ac.uk
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
Main address: https://www.lupc.ac.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/81165

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=43385&B=LUPC
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=43385&B=LUPC
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

LUPC Personal Accident & Travel Insurance
Reference number:  INS5074 LU
II.1.2)

Main CPV code

66510000  -  Insurance services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Purchase of Personal Accident and Travel insurance Services for the London Universities Purchasing Consortium (excluding Insurance Broking Services).
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

66512000  -  Accident and health insurance services
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
Main site or place of performance:  
Southern England including London, East and West Midlands.
II.2.4)

Description of the procurement

London Universities Purchasing Consortium (LUPC), a company limited by guarantee, is undertaking this tendering process in accordance with the Open Procedure requirements of the Public Contracts Regulation 2015 for and on behalf of the Insurance Group (IG), a group of around 35 participating institutions, principally made up of members of LUPC - https://www.lupc.ac.uk/members/our-members together with a number of SUPC institutions (http://www.supc.ac.uk/our-members/) and one NWUPC institution (https://www.nwupc.ac.uk/our-members). It is also possible that at some point within the lifetime of the agreement it may be used by Members (full and associate) of the NEUPC (http://www.neupc.ac.uk/who-are-our-members).
The appointed provider(s) will commence service 1 May 2022 and arrange the provision of Personal Accident and Travel Insurance on behalf of the IG.
The initial length of this non-framework contract is three years and three months (first period of insurance to 31 July 2023) with the option to extend two further years subject to satisfactory performance.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/05/2022  /  End: 31/07/2027
This contract is subject to renewal: yes
Description of renewals:  
Contract is for three years and three months, with the option to extend a further two years.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  This tender is open only to insurance companies and Managing General Agents regulated by the Financial Conduct Authority and Market Act 2000, Insurance Companies Act 1982 and any other statutory modifications thereof. Insurance companies and MGA’s may provide terms through an intermediary/broker.
For the avoidance of doubt this competition does not include a requirement for insurance broking services and placement of coverage will be by Gallagher with the bidding Insurers/MGA and not via the introducing intermediary.
Evaluation will be undertaken as referred to within the ITT document.
III.1.2)

Economic and financial standing

List and brief description of selection criteria:  
Applicants are requested to provide with their letter of application details of their financial standing, including confirmation of company registration number and the company address.
Applicants may be asked for further information if the Authority feels it is necessary.
The financial assessment will be based upon a credit check and review of the supplied accounts in relation to the value of business for the Lot applied for.
Minimum level(s) of standards possibly required:
All bidders should hold a S&P rating of A minus, or equivalent, as a minimum.
III.1.3)

Technical and professional ability

List and brief description of selection criteria:  
Service providers shall be authorised to write the class of insurance listed subject to English law and jurisdiction of English Courts.
Experience of providing insurance for similar organisations.
Willing to be vetted, and as set out in detail in the tender documents.
III.2)

Conditions related to the contract

III.2.1)

Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:  
Financial Services and Market Act 2000, Insurance Companies Act 1982 and other statutory modifications thereof, and associated obligations of the Financial Conduct Authority.
Insurers must be authorised to carry out business in the relevant class of insurance listed in II.2.4.
This competition does not include a requirement for insurance broking services. Bids from insurance brokers (or equivalent organisations) are permitted but only where they are accompanied with a letter of agreement, or similar/equivalent indication of authority from the insurer(s) they are operating on behalf of. Such indication must be signed by an authorised representative of each insurer and confirm that the broker (or other organisation) has due authority to respond on behalf of the insurer(s). Insurers are not permitted to submit multiple bids, for example, direct and via a broker.
III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  16/03/2022
Local time:  14:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.7)

Conditions for opening of tenders

Date:  16/03/2022
Local time:  14:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
Estimated timing for further notices to be published:  
60 months from this publication
VI.3)

Additional information

LUPC IG: Birkbeck, University of London / Brunel University London / City, University of London / De Montfort University / Goldsmiths, University of London / Imperial College of Science, Technology and Medicine / King's College London / London Academy of Music and Dramatic Art (LAMDA) / London Metropolitan University / London School of Economics / London South Bank University / Middlesex University / Natural History Museum / Queen Mary University of London / Royal College of Music / Royal Holloway, University of London / SOAS, University of London / Solent University / The Courtauld Institute of Art / The Royal College of Surgeons of England / The Royal Veterinary College / The University of Buckingham / Trinity Laban Conservatoire of Music & Dance / University College London / University of East London / University of Hertfordshire / University of London, Senate House / University of Portsmouth / University of Reading / University of Roehampton / University of Southampton / University of Surrey / University of West London / University of Westminster / University of Wolverhampton
VI.4)

Procedures for review

VI.4.1)

Review body

High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000

VI.4.2)

Body responsible for mediation procedures

London Universities Purchasing Consortium
Shropshire House, 179 Tottenham Court Road, Fitzrovia
London
W1T 7NZ
UK
Internet address: www.lupc.ac.uk

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Any appeals should be promptly brought to the attention of the contracting authority by emailing the named contact in Section I.1 above, and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015. Any appeals must be brought within the timescale specified by the applicable law, including, without limitation, the Public Contract Regulations 2015. In accordance with such Regulations, the contracting authority will also incorporate a minimum 10 calendar day standstill period from the date information on the award of contract is communicated to tenderers.
VI.4.4)

Service from which information about the review procedure may be obtained

High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000